HP 1040 SERIES User Manual
HP 10 4 0/10 5 0 F ax s er i es U ser Gui de Part number: Q7270-9 0102 First edition: 10/2004
© Cop yri ght 2004 Hew lett -P ack ard De velopment Compan y , L.P . The inf ormation co ntained her ein is subject t o change w ithout notice . No part of the document ma y be photocop ied, r eproduced , or transla ted to another language without the pr ior wr itten consent of He wlett - P ack ard Company . Notice The onl y warr anties f or HP products and s er vi ces are s et forth in the e xpress w arr ant y stateme nts accompany ing such pr oducts and serv ices. Nothing her ein should be construed a s constituting and addition al warr anty . HP shall no t be liable for technical or editorial err ors or omissions contai ned herein. The He wlett-P ack ard C ompany shall n ot be liable for inc idental or consequenti al damages in connection w ith, or ar ising out of the furnishing , perfor mance, or use o f this document a nd progr am materi al whic h it descr ibes. Note: Regulat or y infor mation can be found in the Spe cificat ion s ectio n of th is gu ide. It is not lawf ul in many places to mak e copies of the follo wing items . When in doubt, c heck w ith a legal repr esent ative f irst . ⢠Gov ernmental pape r or documents - P asspor ts - Immigr ation papers - Selecti ve s er vi ce papers - Identif ication ba dges, car ds or insignias â¢G o v e r n m e n t a l s t a m p s : - P ostage stamps - F ood stamp s ⢠Checks or draf ts draw n on Gover nm ental age ncies ⢠P aper c urr ency , tr aveler âs checks , or money or ders ⢠Certifi cates of deposit â¢C o p y r i g h t e d w o r k s Safe ty in format ion W ARNING! T o pre vent fir e or shock hazar d, do not expose this product to rain or any type of moisture . Al way s follo w basic saf et y preca utions when u sing this product to reduce risk of in jury from fir e or electric shock . W ARNING! P otential shock hazar d ⢠Read and unde rstand all instru ctions in the setup post er . ⢠T elephone lines can dev elop haz ardous v oltages. T o av oid electr ical shoc k, do not touc h the contacts on the end of the cord, or any of the sockets on the HP F ax. Replace damaged co rds immediatel y . ⢠Nev er install telephone wir ing during a lightening storm. ⢠Use only a grounded ele ctri ca l outlet when connecting the dev ice to a po wer s ource . If yo u do not know whether the outlet is gr ounded, chec k with a q u alifi ed ele ctrician. ⢠Observe all w arnings and instru ctions mark ed on the pr oduct . ⢠Unplug this pr oduct fr om wa ll outlets and telephone jack s b efore cle an in g. ⢠Do not install o r use this produc t ne ar w ater or when you a re we t. ⢠Install the pr oduct sec ure ly on a stable surf ace. ⢠Install the pr oduct in a pr otected lo cation whe re no one can step on or tr ip ov er the lin e cord , and wher e the line cord w ill not be damaged. ⢠If the pr oduct does not oper ate normall y , see the T r oubleshooting secti on of this user guide . ⢠No oper ator-se r vi ceable par ts inside . Ref er servic ing to qualif ied servi ce personnel . ⢠Use in a w ell ve ntilated ar e a .
Contents i 1Q u i c k s t a r t Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a f ax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics The HP Fax 1040/1050 6 Parts of the HP Fax 6 Control Panel of HP FAX 7 The menus 12 Overview of menu options 13 BASIC FAX menu 13 ADVANCED FAX menu 14 SET UP SOUND menu 15 TOOLS menu 15 SET UP TAM menu 15 LoudspeakerâHP 1040 Fax 16 SpeakerphoneâHP 1050 Fax 16 Navigate the menus 17 Ready mode 17 Menu buttons 17 Enter dates, times, text, and telephone numbers 18 Most tex t fields 18 Fax header telephone number 19 Speed dialing 21 Store a number in the phone book 21 Print the phone book 22 Dial from the phone book 22 One-touch dialing 22 Speed dialing 22 Phone book dialing 22 Paper types and sizes 23 Document types and size s 23 Set document resolution and co ntrast for a single copy 24 Adjust volume 25 Ringer volume 25 Speaker volume 25 Automatic fax redial 26 Receiving via an extension telephone (HP 1040 Fax only) 26 Con t e n t s
ii Contents 3 Additional features Set rings to answer 27 Use Caller ID 28 Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28 Block junk fax numbers 28 Add a junk fax number 28 Delete a number 29 Scan & Fax Mode 29 Image TCR 29 Distinctive ring (DRPD) 30 Step 1âTeach the HP Fax the ring pattern 30 Step 2âSet up distinctive ring (DRPD) answer mode 31 Answer/receive mode 31 HP1040 Fax 3 1 HP1050 Fax 3 2 4 Digital message center (HP 1050 Fax only) Turn on the me ssage center 35 Record your greeting 36 Play your greeting 36 Screen or monitor your calls 37 Announcement only 37 Play back messages 37 Play back new messages only 37 Play back all messages 37 Skip or repeat messages 37 Repeating a message or skipping backwards 37 Skipping a message 38 Erase messages 38 Erase selected messages 38 Erase all messages i n memory 38 Remote Access 39 Remote Passwo rd 39 Access the message center 39 Toll Saver 40 Messa ge paging 41 Set up message paging 41 Receive a message page 41 Record a conversation 41 5 Advanced faxing Broadcasting 43 Delayed fax 44 Polling 45 Setting send polling 45 Polling another fax to receive 46 To cancel the scheduled job 46 Forward faxes 47
Contents Contents iii 6 Feature reference Set the date and time 49 Turn on and off sounds 49 Alarm sounds 49 Key sounds 50 Silent mode 50 Set the fax header information 50 Print reports 51 Automatic reports 51 Reports you can print 51 Reprinting faxes 52 Clearing memory 53 LoudspeakerâHP 1040 Fax 53 SpeakerphoneâHP 1050 Fax 53 Redial a number in memory 54 7 Care and maintenance Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58 Document jams during transmission 58 To clear document jam: 58 Paper jams during printing 58 If the paper is jammed in the printing area 58 If the paper is jammed in the paper feed area 59 Maintain the print cartridge 59 Clean the print cartridge nozzles 59 Wipe the print nozzles and contacts 59 Clean the nozzles 59 Clean the cartridge car rier contacts 60 Clean the document scanner area 61 Adjust the scanner 63 LCD error messages 63 Troubleshoot ing 66 Fax problems 66 Print quality problems 68 Digital Message Center problems 69 69 8 Specifications and regulatory information Paper types and sizes 71 Document types and size s 71 Acceptable documents 71 Print cartridge 72 Product specifications 72 A sample of ITU #1 test chart (reduced to 60.5%) 74 Environmental product stewardship program 75 Regulatory notices 76
iv Contents Declaration of conformity 78 Use Hewlett-Packard support services 79 Hewlett-Packard LIMITED W ARRANTY STATEMENT 80
1 Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Quick start 1 Quic k st ar t This c hapter gi ves y ou a qui ck introdu ction to the basi c functio ns of yo ur new fax machine. P l ease ref er to the l ater chapters for detai led inst ructions. L oad paper Y ou can load up to 5 0 sheets of plain paper in the input tr a y . Bef or e loading the paper , mak e sure the paper si z e is set corr ectl y in the BASIC FAX menu . For m o re in for ma t ion, see Paper Size on page 13 . The HP F ax is desi gned to wor k with a v arie t y of plain papers (cotton bond 7 5â90 g/ m 2 (20 â2 4 lb .)) in A4, Letter , and Legal si z e s. TI P: Some paper s hav e a side thatâs been conditi oned for pr inting. T he â prin t side â is indicated on the paperâs pac kaging . Al wa ys load w ith the pr int side fac ing y ou . 1 The â arr o w buttons â located under the Men u button on the contr ol panel ar e designat ed by !" in the instru ctions . 1 1 Slide the P aper Gu ide to Ltr or A4 pa per w idth . Be sur e not to b ind the paper stack . 2 P ull the P ape r T r ay Co v er tow ard y ou to open i t . NO TE: Y ou must open th e P aper T r ay Co ver to pr operl y insert the pape r . 2 1
Qui ck s tart 2 Load documents to fax or copy L oad doc uments to f ax or cop y Y ou can load up to 10 pages in the doc ument feeder . Load the doc uments face do w n (printed side to war d the machine). Send a fax 1. Place the document to be se nt (up to 10 pages) in the document f e eder . 2. Dial the number b y using one of thes e methods: ⢠Entering the n umber and pres sing Start/Enter . ⢠Lifting the handset , enter ing the number , and pr essing Start/Enter . â¢U s i n g t h e Lou ds pea ker or Speaker phone button to list en as yo u dial, then pres sing Start/Ente r . ⢠Pres sing and holding a One T ouc h button. F or more inf ormatio n, see One-touch dialing on page 2 4. â¢P r e s s i n g t h e Speed Dial button , enter ing a speed dial code and pr essing Star t/ Enter . For m ore in form a tio n, se e Dial from the phone book on page 2 4. NO TE: One tou ch and speed di al codes mus t hav e been pr ev ious ly pr ogrammed . F or mo re in form a tio n, s ee Stor e a number in t he phone bo ok on page 2 3 . 3 F an, n eat ly stack, then inser t u p t o 5 0 s h e e t s o f p a p e r wi t h the pr int side fac ing yo u. 4 P ush the P aper T r ay C ov er back int o place. 4 3 Adj ust guides to doc ument wi dth.
Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Quick start 3 Receive a fax Re c eive a fa x Ho w fax es are r ecei ved depen d s on ho w the Ans wer Mode/R ecei ve Mode is set . F or mor e infor mation, see Set r ings to answer on page 2 7 . F AX or T A M answ er mod e The f ax machine w ill ans wer the teleph one, a utomaticall y detect f ax tones, and r ecei v e a fax. TI P: If y ou answ er the telephone and hear f ax tones, p r ess the Start/Enter button to r eceiv e the fax . AU TO a n s we r m o d e In A UT O mode the teleph one rings f or a certain nu mber of ring s (see Set rings to answer on pag e 2 7) , then sw itches to F AX recei ving. TEL ans wer mode If the answ er Mode is set to TEL , yo u must manuall y re cei ve fax es. 1. Ans wer the telep hone. 2. If y ou hear fax tone s, pre ss the Start/Enter button. 3. Once y ou hear f ax tones f rom both mac hin es (thi s may take se veral seconds ) , you should hang up the teleph one. Mak e a cop y Y ou can mak e multiple copies o f a10 page doc ument . Single copyâdefault settings 1. T u rn the page f ace dow n and insert it into the doc ument feeder . 2. Press Copy twi ce . Multipl e copies or copies with options/sett ings 1. T u rn the page f ace dow n and insert it into the doc ument feeder . 2. Press Copy . Number of Copies then 01 [01-50] w ill display . TI P: The max imum number o f copies depends on the model y ou purc hased . 3. If y ou want mor e than one copy , use the phone pad to en ter the number of copi es. 4. Pr ess Cop y to start cop ying or pr ess Start/Enter to go to the next opti on. Zoom Rate then 97% w ill displa y .
Qui ck s tart 4 Make a telephone call 5. Pre ss !" to select the r eduction or enlar gement per centage you w ant (50 â12 5). TI P: The max imum enlarge m ent per cent depends on the mo del y ou purc hased. 6. Press Cop y to start cop ying or pr ess Start/Enter to go to the next option . Collate then Off w ill display . 7. Pr ess !" to select On if y ou want the copi es collated. If Col late is Off , pre ssing either Copy or Start/Enter w ill start copy ing. 8. If Collate is On , pr ess Cop y to start copy ing or pres s Start/Enter to go to the ne xt option . Print Order then Normal will display . 9. Pres s !" to select Reverse if y ou want the las t page printed f irst . Pr inting the copi es in re ver se or der will ca use the f irst page to be on t op when the cop y is complete . 10. Pres sing either Cop y or Star t/Ente r w ill start copy ing . Mak e a teleph one call Use one of the follo w ing methods: ⢠P ic k up the handset and dial the nu mber . ⢠Pr ess and hold a One T ouc h number . This turns on the s peaker . When yo u ar e connect ed, pi ck up the handset (HP 10 5 0 F ax does not hav e to pi ck up handset since it has a speak erphone .) F or mor e infor mation , see One -touch dialing on p age 2 4. ⢠Pr ess the Speed Dial button , enter a speed dial code and pr ess Start/Ente r . This tur ns on the speak er . When you ar e connected , pic k up the handset (HP 105 0 Fax does not hav e to pi ck up handset as i t has a speaker phone.) F or more inf ormatio n, see Dial fr om the phon e book on page 2 4. ⢠HP 105 0 F ax: Pre ss the Speakerphone button and dial the number . NO TE: One touc h and speed dial code s must ha ve alr eady been en tered be for e y ou can use them . F or more informati on, s e e Store a number in the phone book on page 2 3 .
5 HP Fax basics 2 HP F ax basi cs This c hapter lists the basic f eatures of y our new HP F ax and intr od uces y ou to the machine. F or deta iled i nstructions, r efer to th e later chapters. T he HP Fa x featur es The HP F ax off ers the follo w ing featur es: ⢠100 page fax memory ⢠5 0 page paper tra y ⢠10 page document f e eder ⢠Scan & F ax capability : Scan the entir e document int o memor y befo re sending (s ee page 2 9). ⢠80 to 100 (depe nd s on model) speed di aling locations (inc luding10 One - T ouc h speed dials) (s ee p age 2 3). ⢠Distincti v e Ring (DRP D) capability : Multiple numbers on the same phone line that ar e differ enti ated by r ing p attern (this f eature onl y is availa ble in cer tain ar eas) (see page 30). ⢠Br oa dcasting: Se nd the same doc ument to multiple destinati ons (see page 43). ⢠F ax forw arding: F orwar d docume nts to another fax mac hine (see page 4 7). ⢠Delay ed fax : Send the document at a later time (see page 44). ⢠Send/R ecei ve P olling: Re trie ve a w aiting fax or hold a fax t o be pi ck ed up (see page 4 5). ⢠Calle r ID (see page 2 8). ⢠La st 10 number r edial (see page 54). ⢠Junk fax bloc king (w ith Caller ID) (see page 2 8). ⢠Reports to help you manage y our wor k (see page 51 ). T he HP 105 0 F ax only The HP 10 50 F ax also offe rs a Digital Message Center w ith these featur es: ⢠30 min utes of incoming me ssage memory ⢠30 s econd gree ting ⢠Mess age paging: Calls y ou whe n you ha ve r ecei ved a me ssage . ⢠Re m ot e a c c e ss ⢠To l l s a v e r ⢠Sp ea kerp ho ne
6 HP Fax basics The HP F ax 1040/10 50 Th e H P F a x 1 04 0 / 1 050 P ar ts of the HP F ax Fig u re 2-1 Fro n t v i e w Fig u re 2- 2 Rea r vi ew 1 Doc ument support 2 Pa p e r t r a y 3 Pa p e r t r a y c o v e r 4 Doc ument guide 5 Doc ument feeder 6 Hands et 7 Pa p e r g u i d e 8 P aper support 8 7 6 5 4 3 2 1 1 Po w e r c o r d s o c k e t 1
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basic s 7 The HP Fax 1 040/ 1050 Fig u re 2-3 Botto m vi ew Co ntr ol P anel of HP F AX Fig u re 2- 4 Con trol panel o f HP 1040 F ax 1 Conn ect handset to the HANDSE T port. 2 Connec t telephone line to the LI NE por t . 3 HP 1 040 on ly : C onnect ans wer ing machine or e xtension phone t o the EXT . por t. 3 2 1
8 HP Fax basics The HP F ax 1040/10 50 Fig u re 2-5 Co ntr ol panel of HP 105 0 F ax Fig u re 2-6 HP 104 0 & HP 105 0 F ax contro l panelâLeft side HP 1050 F ax ABC DEF JKL GHI MNO TUV PQRS WXYZ 1 Scan & Fax Mode : When Scan & F ax mode is turned on , the dev ice scans all page s befor e starting to se nd the fax. T he button is lit when Scan & F ax Mode is turned on . 2 Silent M ode : Will mut e most sounds made b y the de vi ce. T o do this automatical ly at certain hours , See Adjust volume on p ag e 2 8 for i nst ru ctio ns on using the menu . T he but ton is lit w hen Silent Mode is turned on. 3 Rep or t/ H elp : Prints statu s r epor ts or the Help fi le, wh ic h wil l p rovi d e i n fo rm a t i o n o n us i n g yo u r HP Fax . 4 Access Cartridge : Mov es the print cartr idge to the center so it can easily be r eplaced. 5 Reso lu tio n : Impr o ves the c larity of a doc ument that you a re f a xi n g o r c o p yi n g. HP 1050 F ax 2 3 5 4 1
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basic s 9 The HP Fax 1 040/ 1050 Fig u re 2- 7 HP 10 40 & HP 105 0 F ax contr ol panelâMi ddle Fig u re 2-8 HP 104 0 & HP 105 0 F ax contro l panelâR ight side upper 6 Space : [T he 1 ke y]. Enter s a space betwee n wor ds when entering a nam e in a text field. 7 Display : Display s menu items an d messages f rom the HP F ax. 8 K ey pad : Dials teleph one a nd fax nu mbers and enter s letters and s y mbols in te xt fie lds. The phone k ey pad is also us ed for one -touch di a ling . 9 Sy m b o l s : [The 0 k ey]. Used to enter spec ial char acter s when enter ing a name in a text f ield. 10 Sp eed Dial : [The # k ey]. S tore s and dials 80 or 100 (v ari es by model) te lephone/fax number s. ABC DEF JKL GHI MNO TUV PQRS WXYZ 7 6 4 10 9 8 11 Menu : Displa ys the options a vaila ble for y our HP Fa x. 12 Sc roll/V olume : ⢠W hen you ar e enter ing numbers or te xt, mo ves the cur sor to the digi t or character to be edited. â¢W h e n M enu has been pre ssed, displa ys the ne xt and pre vi ous menu options. Re ferr ed to as the arr ow k ey s in text and are de signated b y: !" . ⢠W hen no other button has been pr essed, adju sts the r i nger vo lume. ⢠If the hands et is off hook, adj usts the handset vol u m e. ⢠W hen Lo udsp eaker or Speakerphone ha s been pr essed , adjusts the speak er vo lume. 11 12
10 HP Fax bas ics The HP F ax 1040/10 50 Fig u re 2-9 HP 104 0 & HP 105 0 F ax contr ol panelâRi ght side lo w er Fig u re 2-1 0 HP 10 40 F ax only contr ol panelâR ight middle 13 Copy : ⢠Pr ess tw ice to cop y a doc ument with the def ault copy s etti ngs. ⢠Pr ess once then set options. Pre ss Start/Enter between opti ons. Pre ss Cop y to copy the document . 14 Start/Enter : ⢠S tarts a fax or pr inting a r eport. ⢠A ccepts the selecti on sho wn in the displa y . 15 Cancel : ⢠In a Menu , stops an oper ation and r eturns to Read y mode . ⢠W hen entering te xt or numbers: - Pr ess once to backspace delete numbers or letters when editing . - Hold do wn to delete entir e f ield. - Pr ess again af ter holding dow n to retur n to Ready mode . 14 13 15 16 M ute/S earch : ⢠Mute s the telephone during a telephone call. ⢠S earc h for a number s tored in memory . 17 Lo ud sp ea ker : Allo w s you to lis ten to the telephone w hile dial ing or accessing vo ice mail w ithout lifting the handse t. Al low s yo u to listen onl y . Ther e is no spe aker phon e capabilit y . 18 Redial/P ause : ⢠A utomati cally r edials the last numbe r or allo ws y ou to selec t one of the last 10 numbers t o redial . ⢠A dds a pause while enter i ng a speed dial number . 19 R or Flash : S witc hes betw een telephone f unctions; fo r e xample , call waiting . Cont a ct y our local telephone compan y fo r informati on. The n am e o f this button var ies b y c ountry . 20 Ans. Mo de/Contrast : ⢠W hen no document is loaded , pr essing this but ton changes the Answ er Mode. See Ans wer/receive mode on page 31. ⢠W hen a document is loaded , pressing this button change s the contra st for f axing and cop ying . 18 17 16 19 20
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 11 The HP Fax 1 040/ 1050 Fig u re 2-1 1 HP 10 50 F ax only con trol pane lâRigh t middle Fig u re 2-1 2 HP 10 50 F ax onl y contro l p anelâUpper r ight 16 Mute/ Sear ch : ⢠M utes the teleph one during a t elephone call . ⢠S earc h for a number stor ed in memor y . 17 Sp eakerphone : The HP 10 50 pr o vides a full y fun ct ion a l sp e aker ph on e. 18 Redial/P ause : ⢠A utomatically r edials the last number or allow s you to select one of the last 1 0 numbers to redial . ⢠A dds a pause while entering a s p eed dial number . 19 R or Flash : S witc hes between telephone f unctions; fo r ex ample, call w aiting. C ontact y our local te l e p ho n e c o mp a ny for i n fo rm a t io n. Th e n am e of this button var ies b y countr y . 20 Rcv . Mod e/Contrast : ⢠W hen no document is loaded , pressing this button change s the Recei ve Mode . See Answ er/receive mode on pa ge 31. ⢠W hen a document is loaded , pressing this bu t ton change s the contr ast for f axing and cop ying . DEF MNO WXYZ 18 19 20 17 16 21 Greeting : Pr e ss and ho ld to r ecor d the gr eeting f or the Digit al Messaging C enter . Pre ss again to st op t h e re c o rd i n g. 22 Play / Re c : Use to play ans wer ing machine messag es or to r e cord messag es. 23 Er ase : ⢠Pr ess dur ing a message to delete that message . ⢠Pr ess and ho ld to delete all messages . 24 Ans wer : T urns the ans wer ing mac hine on and off . Button is lit w hen the answ er ing machine is on . 25 Mic rophone : T his icon sho ws the locati on of the mic ropho ne used fo r the Speak erphone and to r ecor d the answ er ing machin e greeting . 24 23 21 22 25
12 HP Fax bas ics The m enus Th e m e n u s T OOLS Clean Cartr idge Align C ar tri dge Vi ew Ink Le vel Adj ust Scanner F actory Default Language Dial Mode Discar d Siz e Self T es t SET UP S OUND Alarm S ound K ey S ound Silent Mode BA SI C F AX R ings to Answ er Caller ID Set Junk F ax No . Prin t Q uality P aper Si z e Sending C onfirm Image T CR Auto R eduction F ax Log Res olution Cont rast SET D A TE & T I ME Date F ormat Date & T ime SET F AX HEADER F ax Number F ax Name (HP 105 0 F ax only) SET UP T AM T oll Sa ver Call Monitor ICM Recor d Time Rem o te Password Silence Acti on Off Hook Acti on Message P aging AD V ANCED F AX Set Br oadcasting Set Dela yed F ax Set F ax F orward Set P olling Send Cancel Sc hedule Man F ax Rcv Code* E CM Mode Distincti ve R ing *HP 1040 F ax only MEMOR Y CLEAR F axes in Memory F ax Header Dial/Sc hedule F ax Log
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 13 Overv iew of men u options Ov erv ie w of me nu opti ons Y our fax mac hine has settings that y ou can change . T o find out ho w the options ar e c urr ently set , print the S y stem Data r eport (see Print reports on page 51.) T o chang e th ese set ting s, see Navi gate the menus on page 1 7. The ta bles below sho w s the options f or a menu in the left column and the ir setting ch oices in the right column . BAS I C F A X m e n u Opt ion Set tings Rings To Answer Y ou can selec t the number of ring s befor e ans wer ing an incoming call . If yo u ar e using your mac hine as both a telep hone and a fax machine ( A UT O or T AM mode) , we sugges t you s et the ring coun t to at least 4 (HP 104 0) or 2 (HP 105 0 with T oll Sav er turned on) to gi ve y ou time to answ er . The n umber of rings can be 2 to 7 . Caller ID Y ou can see the number o f the person calling y ou . Bef ore u sin g this featur e , Caller ID se r vi ce must be ins talled on your tele phone line by the teleph one company . The s ettings are On , On w/ Junk Fax , and Off . F or more inf ormation , see Use Caller ID on page 28. Set Junk Fax No. If you ha ve Caller ID set t o On w/ Junk Fax , you ca n b lo ck faxes from pa r t icu l a r n u mb e rs . Y ou m us t h ave re c eive d a f a x fro m t ha t nu m b e r to b l o ck i t. Ev en t hough you have added junk fax numbers, if you turned off the Cal ler ID option abo ve , the Junk F ax pro tection w ill be remo ved . The se t tings ar e Add and Delete . Print Quality Allo ws y ou to set the pr int quality to Normal or Draft. Paper Size A4 , Letter and Legal are the pa per si ze s you can u se to r eceiv e fax es and copy . Sending Confirm A conf irmatio n report sho ws w hether the tr ansmissio n was succe ssful or no t, ho w many pages w er e sent, et c. ON : prin ts a c onf irmation r eport auto ma ticall y each time y ou send a fax . OFF : ne ver pr ints a confir mation r epor t (Y ou can print one man ually using the Repo r t/H el p button (s ee Print reports on page 51). ERROR : pr ints only w hen an err or occurs . Note that this r eport can include the Image T CR (see Image T CR on page 2 9) . Image TCR Image T CR pr ints a sending confir m page with a miniatur e image of the f irst page of the f ax. Auto Reduction When r ecei ving a doc ument as long as or longer than the paper loaded , the machine can r educe the data to f it your pa per . If the fax machine cannot f it the data into one page with the fe a ture enabled , the data is div ided and printed in actual si z e on t wo o r more sheets. T he settings are On and Off .
14 HP Fax bas ics Ove r vi ew of men u options AD V ANCED F AX menu Fax Log The F ax Log sh ow s th e spec ific inf ormation concerning tr ansmission or r eception acti viti es, the time and date of most r ecent 40 tr ansmissions or r eceptions. The s et ti n gs a re On and Off . Resolution Sets the def ault r esolution w hen copy ing and fax ing. Th e settings ar e: Standard , F ine , and Superfine . F or more inf ormation , see Set document resolution and contrast for a si ngle copy on page 2 6 . Contrast Sets the def ault contr ast when cop ying and f a x ing. Th e settings ar e: Normal , Lighten , Photo , and Darken . F or more infor mat ion , see Set document resolution and contrast for a single cop y on page 2 6 . Option Settings Option Settings Set Broadcasting Allo ws you to send a fax to se ver a l fax numbers at once. Set Delayed Fax Allo ws y ou to set up a fax to be sent at an y time in the next 2 4 hours. Set Fax Forward Allo ws y ou to forw ard incoming fax es to another fax number . Set Polling Send Allo ws y ou to set a fax to be polled by another machine . Cancel Schedule Cancels all sc heduled fax es. Man Fax Rcv Code (HP 1040 only) The Man ual Fax R eceiv e Code allo ws y ou to start rece iv ing a fax fr om an e xtension phone . If yo u pick up the e xtension phone and hear a fa x tone, ente r the code and the fax w ill start re ceiv ing. Y ou cann ot change the * *, j ust the number between them. T he code can be 0 to 9 . ECM Mode Err or corr ection mode c ompensates for poor line quali ty a nd ensures accur ate, er ror - fr ee transmis sion w ith any o ther ECM-equ ipped facsimile mac hine . If the line quality is poor , transmissio n time may be incr eased when E CM is enabled. The s et ti n gs a re On and Off . Distinctive Ring Distinctiv e ring (DRPDâdistinctive r ing pat tern detection) is a servi ce pro vi de d b y some telephone compani es that assigns tw o phone numbers t o one phone line , each of w hich mak es yo ur phone r ing di ffer ently . If yo u subscr ibe to this servi ce, y ou can progr am yo ur machine to learn one phone number and distincti ve r ing for incoming fax es. F or mor e informati on, see Distinctive r ing (DRPD) on page 30.
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 15 Overv iew of men u options SE T UP S OUND menu T OOLS menu SE T UP T AM men u Opt ion Set tings Silent Mode Y ou can turn off s ounds the machine mak es either manuall y or on a daily sc hedule (fo r ex ample, to tur n off the sounds after wo rk hours and o verni ght) . Manual : T o turn off and on the sounds, use the Sil ent M ode button on the contr ol panel. Daily : Enter a start a nd end time. Us e the 1 and 2 ke ys to sw itch between AM and P M. Opt ion Set tings Clean Cartridge Cleans the pr int cartridge to impr ov e print qualit y . Align Cartridge Ali gns the print cartr idge to impr o ve pr int quality . View Ink Level Allo ws y ou to see the estimated le vel of ink r emaining in the cartridge . Adjust Scanner Use onl y if you ha ve dr opped the fax mac hine. Factory Default Retur ns all settings to fac tory defaults . Language Ther e are three languages yo u can use for displa y and reports: English, Spanish, and F r ench. Dial Mode Set the di aling mode to the t ype o f the ex change to w hich y ou are co nnected: Tone or Pulse . Discard Size If y ou turn the Au tomatic R eduction opti on off , you can s et the fax machine to discard an y ex cess image at the bot tom of the page when r eceiv ing a docu ment as long as or longer than the paper loaded in y our machine . If the incoming fax is out of the mar gin you ha ve set , it will be pr inted on t w o sheets of paper . The Dis card Si z e can be 00 to 30 mm . Self Test Prin ts a self test to allow y ou to tr oubleshoot pr oblems. Opt ion Set tings Toll Saver Adds 2 rings to the rings to answ er setting unless a message has been rec eive d. Call Monitor Allo ws y ou to sc reen calls . ICM Record Time Adj usts the amount of time a caller has to r ecord a me ssage.
16 HP Fax bas ics Loudspeak erâHP 1040 F ax Lou d sp e a ker â H P 1 040 F a x Y ou d o not need to pic k up the handset to make a phone call. Whe n dialing , just pr ess the Loudspea ker button and ente r the numbers . When yo ur par ty answ ers, pi ck up the handset to talk t o them. This f eature is es peci ally use ful fo r checking v oicemail mes sages. NO TE: Y our HP 10 40 F ax does not hav e speak er phone capab ilities . T he loudspeak er enable s you to hear calls bu t y ou mus t speak using the handset . TIP : If you w ant to shar e the conv ersati on with s omebody beside y ou , pic k up the handset and pres s Lo ud sp ea ker . The line is still connect ed a nd ev erybod y can listen to the con ver sation . While y ou are using Lo ud sp ea ker , do not place the handset beside the s peaker , as this ma y result in ho wli ng. S peake rpho neâHP 105 0 F ax The HP 10 50 F ax has f ull speak erphone capab ilities . Y ou nev er hav e to lift the hand set if you do not want to . Press Speak erphone to m a ke an d rec eive c a ll s a s we ll a s li s te n in g to y our ans wer ing machine me ssages. While y ou ar e using the Speak erphon e , do not place the handset beside the speak er , as this may r esult in ho w ling. Remote Password Sets the pas sw ord f or retr iev ing y our messages f rom another pho ne. Silence Action T ells the mac hine what to do w hen it detects silence after ans wering . The set tin gs a re: Disconnect , Receive Fax , and Record Silence . Off-Hook Action T ells the mac hine what to do w hen the incoming call leav es the phone off the hook . The settings ar e: Disonnect and Record Off-Hook Message Paging T he dev ice will call y ou and gi ve y ou a message wh en you hav e a new vo ice mess age. Y ou can then use y our re mote passw or d to r etrie ve it . Option Settings
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 17 Nav igate the menus Na v igat e the menu s R e ad y mode Whene ver the HP Fax is r eady for f a x ing a nd copy ing (called Ready mode), it will display the date, time , and answ er mode. F or e xample , OCT-05 02:23PM FX Menu bu t tons Use the Menu buttons to nav igate the menu items. Ex ampl e T o c hange the default R esoluti on setting to F ine, y ou w ould tak e the follo wing steps. 1. Pr ess the Men u button r epeatedly until BASIC FAX displa ys . 2. Press Star t/Enter . Rings to Answer w ill display . 3. Use t he !" to scr oll u ntil Resolution dis play s . 4. Pr ess Start/Enter . Standard w ill display . 5. Use the !" to scr oll u ntil Fine displa ys . 6. Press Star t/Enter . 7. Pr ess Ca ncel to r et urn to Ready mode. 1 Pres s the Menu button to access the menu sy stem . 2 Us e the !" buttons to scr oll thr ough the options on a partic ular lev el . 3 Pr ess Start/Ente r to selec t a partic ular menu option . 4 Pr ess Cancel to return to Ready mode . 4 3 2 1
18 HP Fax bas ics Enter date s, times, t ext, and t elephone number s Enter dat es, time s, t e xt , and telephone n umbers Use th ese but tons when menu items ask you to enter da tes, tim e or text . ⢠If the date for mat seems unfamili ar , c heck that you se lected the corr ect one for y our country when setting up y our HP F ax (see Set the date and time on page 4 9). ⢠Some items on the dis play w ill show u p with the blinking curs or under the item to chang e. Sim ply pr ess the k e y for the ne w char act er or number o r use the !" to mov e to the one you w ant to change. ⢠T o enter a pause in a telepho ne number , pre ss Redial/P ause . A P w ill appear in the displa y . Pres s the button multiple times for a lo nger pause . ⢠When en tering t ext , pr ess the phone pad button r epeatedly t o scr oll thr ough the char acte rs. Us e the follo w ing table fo r ref er ence . Most text fi el ds The letters and n umbers scr oll as sho wn next to each button f or text f ields such as the phone book . Pres s the 2 to displ ay an A and wait br ief ly fo r the cur sor to adv ance bef ore pr essing 3 to select D . If y ou want a B , pr ess 2 tw ice in rapi d succession . Ta b l e 2 - 1 Ke ys to enter text an d num bers Key P ro d u c e s 1 â space 1â 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 7 8 T U V 8 9 W X Y Z 9 0 - , . â / * # & ( ) 0 * nothing if te xt field , use the 0 k ey to enter * # nothing if te xt field , use the 0 k ey to enter #
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 19 Enter date s, times, t ext , and telephone numbe rs F or ex ample , to enter âJacque & Baja , Inc. â follo w these step s. F ax header telephone number F or most telephone numbers y ou can only enter the number s (for e xample , 12 34 5 6 7 89 0) . F or the fax header that prints on all y our fax es (see Set the fax he ader information on page 5 0), you can enter some punc tuation in the n u mber . T o punctuate the telephone number in the fax header , use thes e k ey s. Fo r ex a m p l e, t o e n t e r â ( 1 23 ) 456 -7 89 0 â f o l l ow t h e s e s t e p s . Press Result ! , " , """ , ## , $$ , %% âJACQUEâ w ill display . & Enter s a space . ''''''''' â&â w ill display . & Enter s a space . "" , " , ! , " âBAJAâ w ill display . ''' â,â w ill display . ((( , )) , """ âINCâ w ill display '''' â.â w ill display . T able 2- 2 K ey s to punctuate the fax header t elephone number K ey Produces 1 â spa ceâ 1 * ( ) # â Press Result * â(â w ill display . && , " , % â123â w ill display . ** â)â w ill display . & Enter s a space .
20 HP Fax bas ics Enter date s, times, t ext, and t elephone number s ( , ! , ) â456â w ill display . # â- â w ill display . â # , $ , * , ' â7890â w ill display Press Result
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 21 Speed dialing Sp eed dialing Y our HP F ax has a built -in phone book that allo ws y ou to ent er up to 80 or 100 (v ari es b y mod el) names and n umbers fo r fax ing or telephone us e. Once ent ered , y ou can dial the number b y any of thes e methods. ⢠One - T ouc h (fir st 10 number s) ⢠Speed dial code ⢠Sear ching the phone boo k All numbers mus t be stor ed in the phone b ook befor e use . St ore a n umber in the phone book Once in the phone book thes e numbers can be dialed using one to uch buttons , speed dial codes , or by sear c hing the phone book . 1. Hold the Speed Dial button for about two seconds . The d is p lay s hows Speed [00-80]>## . NO TE: The number of a vailable speed di al codes var ies b y model. 2. Enter a two-digit number and pr ess Star t/Enter . Numbers fr om 00 to 09 w ill be used f or One -T ouc h d ialing , and the number s 10 and up w ill be used for S peed dialing . 3. Enter t he telep hone/fax number you want to stor e ( up to 40 d igits) a nd press Start/ Enter . ⢠If you w ant a pause between n umbers (for e xample , when ent ering an access code wher e y ou need to wait f or a second dial tone), pr ess Redial/P ause . A P appears in the dis play . F or a longer pause , simpl y pres s Redial/P a use again . ⢠If you mak e a mistak e while ent ering a number , use !" to move the c u rsor under the digit , then enter the corr ect digit . ⢠Cancel w ill backspace delet e in the fi eld. â¢H o l d i n g d o w n Cancel w ill c lear the whole f ield . 4. Ente r the name (up to 20 c harac ters) and pr ess Start/Enter . If yo u do not want a name , ju st skip this step by pr essing Start/Enter . TI P: If y ou hav e subsc ribed t o a Caller ID servic e, w e r ecommend that y ou enter a name . 5. Pre ss Cancel to e xit .
22 HP Fax bas ics Speed dialing Pr int the phone book 1. Pr ess Repor t/H elp . 2. Press !" until Phonebook display s and pre ss Star t/Enter . Dial f r om the phone book Dialing w orks the same f or both fax es and tele phone calls. If a document is loaded, the HP F ax sends the fax . One - touch di aling ! Pr ess and h old the number (0 thr ough 9) on the phon e pad. Y ou can ref er to the number assi gn ed to each code b y printing the phone book. See Print the phone book on page 2 2 . TIP : Y ou can also dial the se numbers u sing the speed dial code as descr ibed belo w . Spee d dialing 1. Pr ess Speed Dial . 2. Enter a two -digit speed dial code . Y ou can ref er to the number assi gn ed to each code b y printing the phone book. See Print the phone book on page 2 2 . 3. Press Start/Enter . Phone book dialing Y ou c an sear ch the entir e phone book to find the number y ou w a nt to dial . Search sequentially thr ough th e phone book 1. Pr ess Mute /Sea rch . 2. Press !" to mo ve up war d or dow nw ard thr ough the direc tor y until you f ind the number y ou want . 3. When the n umber yo u want appear s in the display , pre ss Star t/Enter to dial . Search for a particu lar first letter 1. Pr ess Mute /Sea rch . 2. Pres s the phone pad button labelled w ith the letter you w ant to find . ⢠F or ex ample, if y ou want to f ind the name âNEW Y ORKâ , pres s the 6 button, whi ch is labelled w ith âMNOâ . ⢠The mac hine fi nds the close st entry . ⢠If the machine cannot f ind a name that begins w ith the giv en letter , the machine sho ws the message Not Found . 3. When the name and nu mber you w ant appears in the displa y , pres s Star t/Enter .
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 23 P aper type s and siz es P aper type s and si z es The HP F ax is designed t o w ork optimall y w ith plain paper (cotton bond: 20 lb ., 7 5 g/ m 2 ) in the follo w ing si z es: A4, Le t ter , and Legal . TI P: Some paper s hav e a side thatâs been conditi oned for pr inting. T he print side is usuall y indicated on the paper â s pack aging. Alwa ys load w ith the pr int side f acing y ou . Y ou can load up to 5 0 sheets of paper in the paper tr ay . Satisfact or y prin t and r ecei ve quality can be obtained with man y types o f plain paper . Since the quality of plain paper v arie s widel y , test the pr int quality befor e buy ing large quan tities of paper . Y our machine u ses a var iety of paper s including: ⢠Cop ier paper ⢠Bond paper ⢠Dual-purpos e paper Becaus e a ll paper v ari es in phy sical c haracte risti cs, y ou can r ecei ve mi xed r esults fr om differ ent pac kages o f paper ev en though the pack ages contain the same ty pe of paper . If y ou encounter undesira ble results , tr y the other side o f the paper , a differ ent type , or another pac kage o f the same kind of paper . Do not use the f ollo wing types o f paper with y our machine: ⢠Con tinuous f orm feed paper ⢠S ynthe tic paper (T yv ek ® , etc.) ⢠The rmal paper ⢠Multi-sheet fo rms and do c uments ⢠Chemi ca lly tr eated paper (pr essur e -sensiti ve pa per , car bon -coated paper , etc.) ⢠Coated (glo ss y , photo, etc.) ⢠P apers w ith raised , embossed letter ing Doc ument t y pes and si z es Accepta ble documen t siz e depends on whethe r y ou are f axing a single shee t or multiple pages . ⢠The minim um document si z e is 14 8 mm (5 .8 in.) w ide b y 12 8 mm (5 in.) long . ⢠The max imum si z e is 216 mm (8.5 in .) wi de by 3 5 6 mm (14 in.) lo ng. F ollo w these tips t o ensur e wor r y-fr ee fax ing . ⢠Be sur e that your doc ument is dry and free o f staples , paper clips , and other f ore ign obj ects . ⢠F or mor e info rmation on w hat kind of paper y ou can use f or documents, s e e Acceptable docum ents on page 71.
24 HP Fax bas ics Set doc ument res olution and contr ast f or a single copy ⢠I f y o u a re s e n d i n g m o r e t h a n o n e s h e e t , m a k e s u r e t h e b o t t o m s h e e t e n t e r s f i r s t . I n s e r t the sheets with a slight pus h to ensur e smooth f eeding. ⢠F or multiple shee ts, all pages of the documen t must be the same si z e and pape r t ype . ⢠If y ou are loading page s that are un usually thic k or thin, f eed one sheet at a time . If the docume nt does not feed corr ectl y , open the contr ol panel , remo ve the doc ument, and try loading it again. DO NO T tr y to send documents that are: ⢠we t ⢠c ove re d wi t h we t i n k o r p as t e ⢠wr inkled, c urled, or f olded ⢠too thin (less than 0. 0 7 mm (0.18 in.) thi ckâonio nskin, airmail pape r , et c.) ⢠too thick (mor e than 0.15 mm (0 . 38 in.) thi ckâinde x c ar ds, file f olders) ⢠chemi cally pr ocessed (pr essur e -sensiti ve paper , carbon-coated paper , etc.) ⢠coated (gloss y , etc.) ⢠too small or shor t (such as a label, v oucher , etc.) ⢠made of cloth or m etal T o send thes e documents , use an off ice copi er to make a photocop y fir st, a nd then send the cop y . Set doc ument r es oluti on and contr a st f or a single cop y Doc ument re solution and contr ast ar e set in the s ame ma nner f or both fax es and copies . F or mos t faxe s and copi es, def ault settings w ill w ork w ell. If you nee d to sen d/c opy a docume nt with unusua l cont rast character istics, includ ing photogr aphs, y ou can adj ust the res olution and con tras t for that doc ument u sing the contr ol panel buttons. TIP : Y ou can also ch a nge the defa ult settings for all doc uments using the menu . See BAS I C FAX m e n u on page 13 . W e r ecommend y ou use doc uments pr inted using a high q ualit y prin ter , felt tip pen , black ink , or type wr iter . The paper sh ould be white or ve r y light , and of nor mal wei ght, not car dboard or onio nskin. Blue lines on a r uled pad donât f ax well . F or mor e infor mation on the types o f paper yo u can use f or documents , see Doc ument types and siz es on page 2 3 . NO TE: Y ou mus t set the r esoluti on and contra st befo re dialing the n umber .
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 25 Adjust volu me 1. T u rn the page f ace dow n and insert it into the doc ument feeder . F or mor e inf ormatio n, s ee Load documents to fax or cop y on page 2 . 2. Press Resolu tion repeatedl y to select the option y ou want . ⢠STANDARD w orks w ell for pr inted or type wr itten or iginals w ith normal-si z ed cha rac te rs. ⢠FINE is good for doc uments con taining a lot of detail. ⢠SUPER FINE w orks w ell for doc uments containing e xtr emely f ine detail; for e xample , a map or engineerin g d r aw ing. SUPER FINE only w orks if the r emote machine al so has the SUPER FINE fea t ure. TI P: S UPER FINE mode is not used w hen sending doc uments scanned into memory (i .e., Br oadcasting and D ela yed F ax) . If you ar e sending docume nt using one of these methods , S UPER FINE w ill be changed back to FINE ev en though y ou select ed S UPER FINE . If the Scan & Fa x M ode light is on and SUP ER FINE is chos en, the fax w ill be sent as if the light w ere o ff . 3. Pr ess Ans.Mode/Contr ast or Rcv.M o de / Co n t ras t r epeatedly to se lect the option y ou wan t. ⢠NORMAL w orks w ell fo r normal hand wr itten , typed , or pr inted doc uments . ⢠LIGHTEN wo rk s wi t h ve r y d a r k p ri n t. ⢠DARKEN w orks with li ght print or f aint pencil marking s. ⢠PHOTO is used w hen fax ing photogr aphs or other doc uments containing color or gr ay shades . When Photo is c hosen , the re solution is a utomaticall y set to FINE . 4. Dial the number and pr ess Start/Enter or pre ss Copy . When se nding/copy ing is finished , re solution/contr ast aut omatically r etur ns to def ault . Adjust v o lu m e Y ou can adju st the volume le vel f or both the r inger and the speak er . Ri n g e r vo l u m e ! Pr ess !" w hen the fax is in R eady mode to adj ust the v olume of the ringer . ⢠Whenev er y ou pres s the button, it w ill incr ease or decr ease the v olume. â¢T h e v o l u m e 0 indicate s that the machine w ill not ring w hen a call is rece iv ed. Spe aker volum e 1. Pr ess Loudspeaker (HP 1040) or Speak erphone (HP 1050 ) . 2. Then press !" to adju st the volume of the s peaker .
26 HP Fax bas ics Aut omatic fax r edial Aut o m a t ic fa x red ia l When y ou send a f ax, if the n u mber y ou hav e dialed is bus y or ther e is no ans wer , the machi ne will attempt to r edial the number e very three min utes up to tw o times. B ef o re re d i a l i n g, t h e d i s p l ay s h ows To redial now, press Start/Enter . If y ou want t o redi al the number immediatel y , pres s Start/Enter . Or , pres s Cancel to stop r edialing and the mac hine return s to Read y mode . R ecei v ing v i a an e xtension t elephone (HP 104 0 F ax onl y) If y ou hav e an extensi on phone on the same line a s your HP Fax y ou can r emotel y start re c eivi n g a f a x. 1. Ans wer the call on the extensi on phone. 2. Press *9* (manual fax r ece iv e code) in sequence when y ou hear a fax to ne. ⢠Y our fax machine det ects the code and starts to r ecei ve the doc ument . ⢠The code is pr eset at the fac tor y . Y ou cannot change the ast erisks but y ou can selec t any number betw een 0 and 9 . F or more inf ormati on, s e e AD V ANCED F AX menu on page 14. 3. Hang up the phone when y our fax machine starts to r eceiv e .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 27 Set rings to answer 3 Additi onal f eatur es This c hapter cont a ins inf ormation on additi onal featur es y ou may w ant to set or c hange for yo u r H P Fa x. ⢠R ings to ans wer : Sets the number o f rings bef or e the HP Fax ans w ers the phone . ⢠Caller ID: If y ou subscr ibe to Caller I D thr ough your local phone company , you can use it with your HP F a x. ⢠Block J unk Fax es: In conjunc tion w ith Caller ID , yo u can block certain number s fr om sending you a fax. ⢠Scan & F ax Mode: ⢠Image T CR ⢠Distinct iv e Ring ⢠Ans w er/Recei v e mode: D eter mines ho w the HP F ax res ponds to incoming calls. Set rings to answ er Y ou can select the number o f rings that w ill occur bef or e the fax ans wer s an incoming call . If you ar e using y our machine as both a t elephone and a fax machine , w e suggest y ou set the r ing count to at least 4 to gi ve y ou time to answ er . TIP: HP 1050 Fax: T he T oll Sa ver f unction f or the Digital Mess age Center inter acts w ith Ri n g s t o A n swe r . S e e To l l S a v e r on page 40. If y ou ha ve the HP 10 50 F ax and ha ve T oll Sa ver turned on , set the RIngs to A nsw er to 2 . 1. Pr ess Me nu r epeatedly until BASIC FAX displa ys and pres s Start/Enter . Rings to Answer w ill display . 2. Press Star t/Enter . 3. Enter the n umber of r ings you w ant (2 â7) a nd pr ess Start/Enter . The HP F ax r ings the set number o f times and then answ ers . It then produces a differ ent so unding ring to ale r t y ou to whi ch type of call is incoming . ⢠The additional r ing may occ ur once for a f ax call 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Additional features 28 Use Caller ID ⢠The additi onal ring occ urs 5 times fo r a v oice call . Afte r the 5 additional ring s, the ans wer ing machine w ill answ er . Use Ca ll er I D Many countr ies hav e the Caller ID sy stem that enables the r e cei ver to v ie w the numbers or names of caller s. Once y ou hav e subs cr ibed to Caller ID serv ices thr ough y our local phone compan y , your mac hine can display caller inf ormati on. T urn Caller ID on 1. Pre ss Menu r epeatedly un til BASIC FAX display s and pre ss Start/Enter . 2. Use the !" to scr oll to Caller ID and pr ess Star t/Ente r . 3. Use t he !" to sc rol l to the desir ed option and pr ess Start/Enter . ⢠On : Acti vat es the Caller ID featur e. ⢠On w/ Junk Fax : Acti v ates Caller ID and igno res an y fax r egist ered as a j unk fax (see Block junk fax numbers on page 2 8). ⢠Off : Deacti vates the C aller ID featur e. See w ho called w ith Caller ID This f unction allo w s you to see w ho has called. Y ou cannot dial thes e numbers . 1. Hold Redial/P ause for a b ou t t wo se c o n ds. 2. Pre ss !" until Caller ID displa ys and pr ess Start/Ente r . 3. S c ro ll t hro u g h t h e nu m b e r s by p re ss i n g !" . Pr int a list of C aller ID number s 1. Pre ss Re po rt /H e lp . 2. Pre ss !" until Caller ID displa ys and pr ess Start/Ente r . Bloc k j unk fax number s If y ou subsc ribe to Caller ID thr ough y our loc al phone compan y , you can block f uture f axes fr om numbers on the Caller ID L i st . Befor e us ing this featur e , you mu st set the Caller ID option t o On w/ Junk Fax (see Use Caller ID on page 2 8.) Add a j unk f ax number 1. Pre ss Menu r epeatedly un til BASIC FAX appears and pr ess Start/Enter . 2. Pre ss !" until Set Junk Fax No. displa ys and pr ess Start/Enter . 3. Press !" until Add displa ys and pres s Star t/Enter . The mac hine sho ws the f irs t Calle r ID number . 4. Pre ss !" to f ind the Caller ID number y ou want to r egister as a ju nk fax and pr ess Start/Ente r .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 29 Scan & Fax Mode Y ou can enter up to 20 numbers. Number s whic h have alr eady been enter ed as a junk numbe r are mar ked b y * at the end of the displa y . Del ete a nu mber 1. Pr ess Men u r epeatedly until BASIC FAX appears and pr ess Star t/Enter . 2. Press !" unti l Set Junk Fax No. displa ys and pr ess Start/Enter . 3. Pr ess !" unti l Delete displa ys and pr ess Start/Ente r . The mac hine s ho ws the f irst junk number . 4. Pr ess !" to scr oll to th e junk fax num ber you want to delete and p ress S tar t/Enter . Scan & F ax Mode S c a n & Fa x M o d e c a u s e s t h e H P Fa x t o s c a n a l l t h e p a g e s o f t h e f a x i n t o m e m o r y b e f o re starting to send . This is use ful f or situations wher e the fax y ou ar e ca lling might be bu sy and need to be r edialed. Se ve ral optio ns automati cally us e Scan & F ax Mode; for e xample , Delay ed F ax. Y ou can also turn Scan & F ax Mode on fo r all tasks. ! Pr ess the Scan & F ax button. Scan & F ax Mode is on whe n the but ton is lit . Image T CR Image T CR (tr ansmission conf irmat ion r epor t) is a val u able tool f or keep ing recor ds of fax es y ou send . It prin ts a Sending C onfir m page with a mini aturi z ed image of the f irst page of the fax on it . See the follo w ing ex ample.
Additional features 30 Distinct ive ring (DR PD) T o u se image T CR, the Sc an & Fax Mode light must b e on ( press the but ton if ne cessar y ) and y ou must se t these Menu opti ons to On: Image T CR and S ending Conf irm . See Scan & Fax M o d e on page 2 9. F ollow the se instr uctions to set the men u options: 1. Pre ss the Men u button r epeatedl y until BASIC FAX displa ys and pr ess Start/Ente r . 2. Use the !" buttons to scr oll to Sending Confirm and pr ess Start/Enter . 3. Use t he !" buttons to s elect On and pre ss Start/Enter . 4. Use the !" buttons to scr oll to Image TCR and pr ess Start/Enter . 5. Use the !" buttons to s elect On and pre ss Start/Enter . 6. Press Cancel to r etu rn to Ready mo de. TI P: Image T CR is unav ailable if the res olution is set t o Super F ine. Distinc ti v e r ing (DRPD) Dist inctive ring or dist inct iv e rin g pa tte rn dete ction ( DR PD) is a ser vice offered by som e telephone compani es. W hen yo u subsc ribe t o this servi ce thr ough your l ocal phone compan y , yo u have differ ent r ing pat ter ns; such as double r ing and triple r ing, that allo w y ou to hav e differ ent telephone numbers on one ph y sical line. Y our HP F ax wor ks w ith dist in ctive ring ser vice. U s e D i s t i n c t i ve Ri n g t o s e t y o u r H P Fa x t o a n sw e r o n e o f y o u r p h o n e n u m b e r s a s a f a x o n l y line . The phone numbe r (ring patter n) that yo u teach the HP F ax will be ans w er ed as if the machine i s in F A X mode . All other n umbers on the same line will be ans w ered if they ar e in A UT O mode (HP 1040 F ax) or T AM mode (HP 1 05 0 F ax) . NO TE: HP 105 0 F ax: If y ou use Distincti ve R ing to establish one o f your n umbers as a fax only line y ou mus t tu rn the A nsw ering Mac hine on or the HP Fax w ill not ans wer the phone on the other num bers. If y ou do not want to use the answ ering machine, do not set up distinc tiv e ring w ith y our HP Fax . If you have thi s ser vice follow both of th ese i nstruct ions in t his order to set it up and use it. S tep 1âT each the HP F ax the ring patter n The HP F ax w ill learn the r ing pattern w hen you call it f rom another t elephone or fax machine . 1. Be read y to call the fax mac hine. 2. Pre ss Men u r epeatedly un til ADVANCED FAX displa ys and pr ess Start/Ente r . 3. Use !" to sc roll thr ough the opti ons until Distinctive Ring displa ys and pr ess Start/Ente r . Call this fax from another fax machine... Waitin g Ring... w ill display . 4. Cal l the HP Fax .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 31 Answer/receive mode DRPD OK w ill display w hen the pattern has bee n learned and the HP F ax w ill r eturn to R eady mode . St ep 2âSet up dis tincti v e ring (DRP D) ans w er mode Once y ou hav e activ ated distincti v e ring , it b ecomes one of the ans w ering modes y ou can selec t by pr essing the Ans .Mode/Contrast or Rcv . M o d e/ C on t ra st button. ! Pr ess Ans .M ode/Contras t or Rc v .M od e / Co n tr as t r epeatedly until DRPD Mode appear s in the display . ⢠In Read y mode, DR appears in the r ight hand cor ner of the display . ⢠Now , the HP Fax w ill manage calls and fax es as if it w er e set to A UT O mode (see AU TO m o d e on page 3 2 .) TI P: Distincti ve r ing must be set up again if y ou reassi gn y our fax number or connect the machine t o another teleph one line. Once s et up again (that is, the fax machi ne has learned the r ing pattern and the ans we ring mode is corr ectl y set) , you should te st the fax machine b y calling the fax n umber and another number on the s ame line. T he machine should r espond appr opri ately t o a ca ll placed to the fax n umber with f ax tones, and to a nor mal telephone call with the e xpected r ing pattern . Ans we r/r ecei v e mode Ho w the produc t rece iv es fax es depends on the answ er/r ecei ve mode y ou c hose whe n y ou set up the pr oduct . Y ou can send fax es in an y answ er/r eceiv e mode . The ans wer/ r ecei ve mode setting dete rmines ho w the dev ice ans we rs the incoming call and var ies betwee n the models. H P1 040 Fax How ar e you going to use your HP Fax? Read about... ⢠F ax machine w ith few o r no v oice calls. F AX mode ⢠T elepho ne and fax machine w ithout an ex ternal ans wer ing machine connected . AU TO m o d e ⢠As a f ax machine w ith an e xternal answ ering mac hine. TA M m o d e ⢠Using Dis ti ncti ve R ing (DRPD) servi ce to set u p a separ ate telephone n umber for y our fax on the same ph ysi cal line as y our other numbers. See Distinctiv e ring (DRPD) on page 30. ⢠T elephone w ith fe w or no fax calls. TEL mode
Additional features 32 Answer/ receive mode ! W hen no document is loaded , pres s the Ans.Mod e/Contrast button until the desir ed option dis play s. HP10 50 F ax ⢠FA X mode ⢠In R eady mode , FX appears in the ri ght hand corner of the display . ⢠When you get a call , the machine ans wer s and rece ive s the fax auto matically . When r e ception is comp lete, the mac hine retur ns to Re ady mode . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠AU TO mode ⢠In R eady mode , AU appears in the ri ght hand corner of the display . ⢠When a call comes in , the machine answ ers it . If a fax is being sent , the dev ice r ecei ves the fax . If the machine does not sense a fax signal , it will r ing 5 times in a different tone to tell y ou it may be a r egular telephone call. If y ou do not pi ck up the handset it w ill tr y again to recei ve a f ax af ter sev eral mor e rings . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠TA M mode Y ou mus t have an ans wer ing machine attached to the EXT line soc ket loca ted on t he bot tom of your HP Fax. ⢠In R eady mode , TM appears in the ri ght hand corner of the display . ⢠When a call come s in, the ans wer ing machine ans wer s and listens. If it detects fax tones , it recei ves the f a x; otherwise , it r ecords the callerâs me ssage . ⢠If y ou hav e set yo ur machine to T AM Mode and y our answ ering machine is s w i tc hed off or the answ ering mac hine is not connected dir ectly to y our fax mac hine, the mac hine will auto matically attemp t to rece ive a fax after sev eral rings . ⢠If y our ans wering mac hine allow s you t o set the number o f rings bef ore it answ ers the telephone , set the answ ering machine to answ er an incoming call in less than 4 ring s. ⢠When y our answ ering mac hine answer s an incoming call, it r ecords a fa x tone until it reali z es a fax is co min g thr ough. Due to this, y our ans wer ing machine may tell y ou a vo ice message has been left , even w hen it is actuall y a fax . ⢠TEL mode ⢠In R eady mode , TL appears in the ri ght hand corner of the display . ⢠A utomatic fa x recepti on is turned off . Y ou can r ecei ve a fax onl y by lifting the handset and pres sing Star t/Enter . How ar e you going to use y our HP Fax? Read about... ⢠T eleph one and fax with the int egrated ans wer ing machine in the Digita l Message Cen ter . TA M ⢠T eleph one and fax machine w ithout the ans wer ing machine. A UT O mode
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 33 Answer/receive mode ! W hen no document is loaded , pre ss the Rcv . M od e/ Co nt rast button until A UT O , F AX, or TEL displa ys . If yo u are go ing to use the ans wer ing machine , w e recommend setting the R ecei ve mode to A UT O . NO TE: I f you want to use Di stinct iv e R i ng ser v ic e from your phon e co mpany , se t it up and select it u sing the Rc v .M od e /C ont ras t button bef ore tur ning on the ans wer ing machine . See âDistinctiv e ring (DRPD)â on page 30. ⢠F ax machine w ith few o r no v oice calls. F AX mode ⢠Using Dis ti ncti ve R ing (DRPD) servi ce to set u p a separ ate telephone n umber for y o u r H P F a x o n t h e s a m e p hy s i c a l l i n e a s y our other numbers. See Distinctiv e ring (DRPD) on page 30. ⢠T elephone w ith fe w or no fax calls TEL mode How ar e you going to use your HP Fax? Read about... ⢠AU TO mode ⢠In R eady mode, AU appears in the r ight hand corne r of the displa y . ⢠When a call comes in , the machine answ ers it . If a fax is being sent, the de vice r eceiv es th e fax. If the HP Fax does not sense a fax signal, it w ill r i ng in a differ ent tone to tell y ou it may be a r egular telepho ne call. If y ou do not pi ck up the handset it w ill again attempt to r ecei ve the f ax after se ver al more r ings. If a gr eeting has been r ecor ded the HP 105 0 Fax w ill turn on the ans w ering machine and attempt to r ecord a mes sage. ⢠If y ou want to c hange the number of ring s bef ore it ans wers , see Set rings to answ er on page 2 7 .
Additional features 34 Answer/ receive mode ! Pr ess th e Answ er button. The button w ill light up . When the Answ er button is on. T AM mode o ver rides an y mode that w as set w ith the Rcv . M o d e/ C o nt ra st button. ⢠FA X mode ⢠In R eady mode , FX appears in the ri ght hand corner of the display . ⢠When y ou get a call, the mac hine answer s after the second ring , and r eceiv es the fax automati cally . When recepti on is complete , the machine r eturns to R eady mode . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠TEL mode ⢠In R eady mode , TL appears in the ri ght hand corner of the display . ⢠A utomatic fa x recepti on is turned off . Y ou can r ecei ve a fax onl y by lifting the handset and pres sing Star t/Enter . ⢠TA M mode ⢠In R eady mode , TM appear s in the r ight hand corn er of the display whene ver the Digital Message Center is turned on (The Answ er button w i ll be lit .) ⢠When a call comes in, the answ ering machine ans wers and re c or d s the cal lerâs message if they leav e one . If the machine detects a fax signal, it goes into recei ve mode. ⢠When y our answ ering mac hine answer s an incoming call, it r ecords a fa x tone until it reali z es a fax is co min g thr ough. Due to this, y our ans wer ing machine may tell y ou a vo ice message has been left , even w hen it is actuall y a fax .
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 35 Turn on the mess age center 4 Digi tal messa ge c enter ( HP 1 05 0 F ax only) Y our HP F ax has a built-in digital messaging cent er that giv es you f ull message capabilities . ⢠30 min utes of di gital message r ecor ding (include s incoming message and gr eeting) ⢠Def ault incoming mess age (ICM) length is 60 seco nds ⢠In case of a po wer ou tage , your mes sages in memory wil l be retai ned for 3 0 minut es ⢠Anno uncement onl y setting (pla y the gre eting wi thout r ecor ding mess ages) ⢠Au tomatic paging to a f orwar ding number whe n y ou rece iv e a message . ⢠Remote ac cess to your messa ges an d ma ny message cente r feat ures Tu r n o n t h e m e s s a g e c e n t e r NO TE: Y ou cannot turn on the mes sage cent er until y ou re cord a gr eeting. See âR ecord you r g re e t i ng â on page 3 6. If the mess age center is not turned on and the Rece iv e mode is set to A UT O , the mes sage center w ill automati cally tur n on and recor d a message (as long as a gr eeting has been re c o rd e d . ) ! Pr ess the Ans wer button to turn on the Digital Mess age Center . â¢T h e Ans wer button lights up . ⢠TM appears in the displa y . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Digital message center (HP 1050 Fax only) 36 Record your greeting Re c o rd yo u r g re e t i n g The greeting is an out going mess age (OGM) or announcemen t that play s whene ver a call comes in and the de vi ce is in T AM mode (the Answ er button is lit and TM is displa yed). Y our gr eeting can be betwee n 3 and 30 seconds in length . 1. Pre ss and hold the Greetin g button until y ou hear a beep . 2. Whe n Record displa ys on the co ntr ol panel, s peak into the mic r ophone to r ecord y our gr eeting. The s econds ar e counted off on the displa y while y ou are r ecor ding. NO TE: Y ou cannot use the handset to r ecord y our gr eeting. Y ou must us e the micr ophone . TI P: Y ou should be about 12 in . (3 0 cm) fr om the micr ophone when s pe aking . 3. Press the Gre etin g button again to e nd the recor ding . Y our gr eeting wi ll play back . Pl ay yo u r g re e t i n g The gr eeting play s whene ver the mes sage ce nter takes a call or w hen the ans wer ing machine is tur ned on . Y ou can also play it at an y time . ! Pr ess the Gr ee tin g button. The dis play sho ws the date and time the gr eeting was r ecor ded and counts dow n the seconds as it is pla yed .
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 37 Screen or monitor your calls Sc r een or monitor y our calls The HP Fax allows yo u li sten to messag es bei ng recorded so you ca n de cide whether to ans wer them . T o monitor your calls , you mus t tu rn call monitor ing on in the menu . 1. Pr ess the Me nu button r epeatedl y until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Call Monitor displa ys and pr ess Start/Ente r . 3. Pr ess !" unti l On displa ys and pr ess Star t/Enter . When call monitor ing is turned on, y ou w ill hear the person r ecor ding the message . If y ou pic k up the handset or pr ess Speak erphone , the dev ice s tops r ecording and y ou can speak dir ectl y to the caller . Announ cement only Y ou can set y our HP F ax to pla y a gree ting withou t recor ding an y messages; f or e xample , y ou might w ant to announce stor e hours and locati on. 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" unti l ICM Record Time displa ys and pr ess Start/Ente r . 3. Pr ess !" unti l 0sec display s and pr ess Start/Enter . P la y bac k mess ages When y ou hav e new mes sages , the Answer button f lashes and the number o f message s is shown on the di splay . If y ou have messages th at you have pr evi ously li stened to but not er ased , they w ill be show n also . F or ex ample , New: 1 Old: 3 indicate s that there ar e a total of 4 mess ages on the dev iceâ3 of them hav e been listened to pr ev iou sly and 1 is a new messag e. P la y back ne w mess ages only ! Pr ess Play / R ec o rd . The time the me ssage wa s recor ded displa ys br ief ly . While the mess ag e is being pla yed , the number of seconds is count ed do wn in the disp lay . P lay bac k all message s ! Pr es s and hol d Pl ay / R e c or d until y ou hear a beep. ⢠The de vi ce play s all the messages in memory in the or der they w er e rece iv ed. â¢P r e s s Can cel to st op play ing message s befor e the y hav e all pla yed . Skip or r epeat messages # is the 1 k ey and $ is the 3 k ey on the ke ypad . Repeat in g a m essag e or sk ip ping ba ckw ards ! Pr ess # w hi le l istenin g to t he m essage.
Digital message center (HP 1050 Fax only) 38 Erase messages â¢P r e s s i n g # once re plays this me ssage . â¢P r e s s i n g # r epeatedly skips bac k to pr ev iou s mes sages. Skipping a mes sage ! Pr ess $ w hil e li stenin g to th e m essage. â¢P r e s s i n g $ once skips this message. â¢P r e s s i n g $ r epeatedly skips f urther messages . â¢P r e s s i n g $ while the las t message is play ing will r eturn the de vi ce to Ready mode . Er ase mes sages Messages ar e not er ased w hen you list en to them. If y ou do not per iodicall y eras e mess a ges , the memory will become f ull. If the memory becomes f u ll , the HP F ax will disconnect the c urr ent caller and fail to ans w er the phone until memory is made available b y eras ing messages . Er ase se lected mess ages CAUT ION: Onc e y ou have er ased a message , ther e is no wa y to reco ver it . ! Pr ess Er ase while the mess age is play ing. The mess ag e is eras ed and Erasing... is display ed. Er ase all me ssages in memory CAUT ION: Onc e yo u have er ased the messages , there is no wa y to reco ver them . 1. Pre ss Erase w hen no mess age is play ing . Erase all MSG.? will display . 2. Pre ss Start/Enter to er ase all the message s. The mes sages are e rased and Erasing... is displa yed . Pr ess Cancel to sav e the messag es an d return to Rea dy mode.
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 39 Remote Access Re m o t e A c c e ss Y ou can access y our mess ages and many of the message cen ter functi ons fr om any To u c h To n e p h o n e . Rem o t e P a s sword T o use the r emote access functi ons, yo u will need to use the Remote P ass wor d. T he def ault remo te pass wor d is #139# . Y ou can change the numbers , but the 3-digit pass wo rd mus t start and end with # . F ollo w these instructi ons to change the r emote pass w ord . 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Remote Password displa ys and pres s Star t/Enter . #139# w ill display . 3. Change the numbers as desir ed and pr ess Start/Enter . Access th e m essage center 1. C a l l t h e H P Fa x f r o m a To u c h To n e p h o n e. 2. Enter your r emote passw or d when the dev ice ans wers the phone . Y ou will hear 2 short beeps w hen the pas sw or d is accepted. 3. Enter the remote command you w ant to use . Ref er to the tabl e below for a list of commands. TI P: Y ou mus t enter a command w ithin 15 seconds or the HP F ax wil l d isconnec t the line . 4. Pr ess #0 to end the r emote sessio n. NO TE: If you do not e nter #0, it may tak e se ve ral minu tes for the HP F ax to disconnec t and r elease the phone line . T able 4 -1 Remote acce ss commands Code Function #0 Ex its remote access . #1 Skips to th e pre vious me ssag e . #2 P lay s back ne w messages . After each mes sage is play ed, pr ess * to hear the ne xt one . The HP F ax beeps tw ice at the end of the me ssages . If yo u call in and ther e are no ne w messages, it beeps 4 times .
Digital message center (HP 1050 Fax only) 40 Remote Access To l l S a v e r T oll S ave r allow s you to tell w hether or not ther e ar e ne w mess ages befo re the mes sage center ans w ers the phone . This f eature allo ws y ou to hang up be for e inc urrin g p hone cha rge s. When T oll Sav er is on and there ar e no new me ssages, the HP F ax adds two r ings to the R ings to Answ er setting. F or e xample , if R i ngs to Ans wer is se t to 4, the de vi ce will r ing 6 times bef or e answ erin g if there ar e no ne w message s. (See Set rings to ans wer on page 27 . ) F ollo w these ins tructi ons to tur n T oll Sa ve r on and off . 1. Pre ss Menu r epeatedly un til SET UP TAM dis play s and p re ss Start/Enter . 2. Pre ss !" until Toll Saver displa ys and pr ess Star t/Enter . 3. Press !" until On displa ys and pr ess Start/E nter . #3 Skips to the next mes sage. #4 Allo ws y ou to change the Gr eeting. A fter enter i ng the command , speak into the handset . Pre ss # when you ar e done . The dev ice w ill pla y the Greet i ng fo r you s o y ou can c onf irm the recor ding. #5 P lays bac k all the messages (old and ne w) one by one . After eac h message is play ed, pr ess * to hear the next message . #6 Repla ys the c urr ent me ssage . #7 Erases the c urrent message and play s t he next one . #8 T ur ns the message ce nter on and off . W hen yo u turn it on , the Gree ting is play ed. #9 Eras es a ll the messages. T he d ev ice w ill beep twice w hen i tâs done . * Play s the ne xt message if enter ed th e #5 or #2 command. T able 4 -1 Remote acces s commands Code Function
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 41 Message paging Mes sage paging If y ou ar e out of the off ice , y ou can hav e the HP F ax call y ou when y ou r ecei v e a new messag e. TI P: Y ou should onl y turn paging on if you ar e going t o be gone. T here is a dela y betwee n rece iv ing the message and the paging message go ing out . If y ou happen to ans wer an incoming call at the time the paging mes sage is being sent , it w ill o verr ide y our incoming call . T o use mess age pa ging follo w these steps . Set up mes sage paging 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Message Paging displa ys and pres s Start/Enter . 3. Pr ess !" until On displa ys and pr ess Start/Enter . 4. Enter the t elephone number yo u want called (f or ex ample, y our mobile n umber) and pr ess Start/Enter . The de vi ce will ask y ou to r ecord (or if y ou want to c hange) the P aging Greeting . The paging gr eeting wi ll be play ed to y ou when y ou ans wer the phone at the forwar ded numb er . 5. Pre ss Start/Enter and speak into the micr ophone to cr eate or change a P aging Gr eeting . When y ou are f inished speaking , pre ss Gre eting to end t he messag e . Pr ess Cance l to k e ep an ex isting paging gr eeting. R ecei v e a message page When y ou ans wer th e phone, y our paging gr eeting w ill play r epeatedl y to let y ou kno w that y ou hav e a mess a ge . Y ou can then enter y our pass w ord and u se the re mote access cod es to l isten to your messag e. See Remote Access on page 3 9 to learn ho w to acces s the message . Re c o rd a c o nve rs a t i o n NO TE: In many j urisdi ctio ns, ther e are legal is sues surr ounding the recor ding of telephone conv ersations. V er if y your la ws w ith your local leg al authority . If yo u are using the speak erphone , you can r ecord a con vers ation up to 15 minutes in length . The r ecorded mes sage will be tr eated as an incoming mes sage . 1. Pr ess Pla y/ R e c o rd t o st a r t re c o rd i n g. 2. Press Cancel to end the recording .
Digital message center (HP 1050 Fax only) 42 Record a conversation
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 43 Broadcasting 5 Ad v anced f ax ing In this chapter , you w ill learn ho w to use the ad vanced fax featur es of y our machine . Br oadcas ting With Broadc astin g you can have y our HP F a x send y o ur fax to up to 15 ( HP 1 040 F a x) or 20 (HP 105 0 Fax) f ax numbers at once . The doc uments are automati cally er ased fr om memory when Br oadcasting i s f inished. 1. T urn the docume nt face do wn and f eed it into the machine . 2. Press Menu repeated un til ADVANCED FAX displa ys and pr ess Start/Enter . 3. Select Set Broadcasting by p res s in g !" and pr ess Start/Enter . 4. Ente r the fax nu mber . â¢Y o u c a n p r e s s Speed Dial and enter a speed di al code. TI P: One touc h buttons do not w ork in this ar ea, y ou must u se their speed dial code inst ead. ⢠Y ou can enter 15 or 20 (depending or model) fax number s into one job . 5. Pre ss Start/Enter when the corr ect number appears in the display . ⢠If you ha ve mor e destinati ons, s elect Y by us i n g !" and pres s Star t/Enter whe n as ked Another? Y/N and r epeat s teps f r om 4. ⢠If you ha ve f inished ente ring all the number s, ans wer N and pr ess Start/Enter . 6. Press Star t/Enter . The doc ument w ill b e scanned into memory befo re tr ansmission . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Advanced faxing 44 Delayed fax Dela y ed f ax Y ou can set y our machine t o send a fax an y time in the next 2 4 hours. F or e xam ple, it is usuall y cheaper to s end a fax at night beca use telephone r ates ar e lo wer than the y ar e dur ing the da y . T o cancel a scheduled f ax, see T o cancel the sch eduled job on page 46 . 1. T urn the doc ument f ace dow n and feed it into the machine . 2. Pre ss Men u r epeatedly un til ADVANCED FAX appears and pres s Star t/Enter . 3. Sele ct Set Delayed Fax by p ress i n g !" and p r ess Start/En ter . 4. Enter the fax number . â¢Y o u c a n p r e s s Speed Dial and enter a speed dial code . TI P: One touc h buttons do not w ork in this ar ea, y ou must us e their speed dial code instead . ⢠Y ou can enter 15 or 20 (depending on model) f ax numbers into one j ob. 5. Pre ss Start/Enter when the num ber ap pea rs in the d ispl ay . ⢠If you ha ve mor e destinati ons, selec t Y by us i ng !" and pre ss Start/Enter wh e n asked Another? Y/N and r epeat steps fr om 4. ⢠If you ha ve f inished entering all the number s, ans wer N and pr ess Start/Enter . 6. Enter the name if you w ant to name the tr ansmissi on. If not , skip this s tep. 7. Pr ess S tar t/Enter . 8. Enter the time (in the next 2 4 hours) for the tr ansmissi on to start. 9. Pres s Start/Enter whe n the time appears corr ectly in the dis p la y . The doc ument w ill be scanned into memory befo re tr ansmission and be s ent at the pr ogrammed time .
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 45 Polling Po l l i n g P olling enables y ou to set up a doc ument so it can be r etri ev ed at a later time . Fo r e xample , y ou can place the document in your mac hine, and the other party can r etrie ve it whe n they ar e in the offi ce or when the ir calling ra tes ar e low er . Setting send polling Y ou can pr ogram y our fax mac hine to send a doc ument when it is r equest ed b y a r emote fax mac hine. NO TE: Y our HP F ax allo ws y ou to set one poll j ob at a time and it can be r etrie ve d once . 1. T urn the docume nt face do wn and f eed it into the machine . 2. Press Menu repeatedl y until ADVANCED FAX appears and pr ess Start/Enter . 3. Select Set Polling Send by p res s in g !" and pr ess Start/Enter . Poll Code [0000] w ill display . 4. Ente r the poll code y ou want to use for this doc ument and pr ess Start/Enter . ⢠The poll code is pr eset to 0000, whi ch means that the r ecei ver does no t need to enter a poll code to r ecei ve the doc ument . ⢠The poll code is not st atic. Y ou enter a ne w one for eac h documen t. ⢠The poll code is used t o pr ev ent yo ur document f rom be ing r etri ev ed by an unauthor iz ed caller . ⢠Y our machine st ar ts scanning the doc ument(s) into memory and sho ws POLLING SEND in the displa y . If the answ er mode w as TEL, the mac hine change s it to F AX mode auto matically . ⢠When it is polled, the page in memory will be deleted a utomaticall y . T o cancel Send P olling, see T o cancel the scheduled job on page 46 .
Advanced faxing 46 To cancel the sc heduled job P olling another fax to r ecei v e Y ou can dial anothe r fax machine that has a doc ument w aiting and r equest it to be sent t o y our fax mac hine . 1. Dial the telephone number of the r emote machine that is r eady to be polled . TI P: One touc h buttons do not w ork in this ar ea, y ou must us e their speed dial code instead . 2. Pre ss Men u when y ou hear a fax t one fr om the re mote machine . The d i sp l ay sh ows To poll documents press Start /Enter. 3. Press S tar t/Enter . 4. Enter the other f axâs P oll Code to r etr iev e the doc u ment , and pr ess Start/Ente r . NO TE: If the other f ax machine does n ot hav e a poll code , enter 0000 . The HP F ax r ecei v es and prints the polled doc ument . NO TE: Not all fax mac hines ha ve polling capab ility , and polling inco mpatibility sometime s occurs betw een fax machine s made by diff ere nt manufactur ers . T o cancel the sc heduled job All sc heduled jobs r emain in memory after the y hav e been set . T o make mor e memory av ailable , cancel unneces sar y sc heduled jobs . 1. Pre ss Menu r epeatedly ADVANCED FAX appears and pr ess Star t/Enter . 2. Select Cancel Schedule by p ress i n g !" and p r ess Start/En ter . 3. Select the sc heduled job y ou w ant to cancel by pr essing !" . 4. Pre ss Start/Enter to cancel the selected sc hedule.
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 47 Forward faxes Fo r w a r d f a x e s Whi le you a re away from your ho me or office, you d o n ot have t o m iss im po r ta nt fa xes. Y our ma chine can forwar d an y fax es it r ecei ves to a fax mach ine at y our cur rent location , and if you c hoose , it can print a cop y for y ou to r ev ie w when y ou get back as we ll. A Sending Co nfirm r eport will pr int f or ev er y fax that is f orwar ded. 1. Pr ess Men u r epeatedly until ADVANCED FAX appear s and pr ess Start/Enter . 2. Sel ect Set Fax Forward by p res s in g !" a nd pr ess Start/Enter . 3. Use !" to selec t the option y ou want and pr ess Start/Enter . ⢠Off : disables f ax forw arding ⢠Forward : fo r war ds a fax to your ne w locatio n ⢠Forward & Print : prints a f ax and also forwar ds it to y our ne w location 4. If y ou select ed Forward or Forward & Print , Tel: w ill displa y . a. E nter the f ax number and pr ess Start/Enter . Start Date&Time w ill display . b. Pre ss Start/Enter . The c urr ent date and time w ill displa y . c. Enter the s tart time and pr ess Start/Enter . End Date&Time w ill display . d. Pr ess Start/Enter . e. Enter the end time and pr ess Star t/Enter . ⢠The machine r eturns t o R eady mode and FW w ill appear in the display at the start time and ev ery fax w ill be forwar ded to y our new locati on till the end time . ⢠HP 1040: Dur ing forw arding time , the answ er mode tempor aril y changes t o FX . ⢠HP 105 0: During f orwarding time , the ans w er mode continue s to say FW . T he machine w ill r ecei ve and forw ard fax es and ans wer and r ecord v oice messag es. TI P: HP 105 0: This pr oc edur e only forwar ds fax es, if y ou also want to be notif ied about voice messa ges, se e âM essage paging â on page 4 1.
Advanced faxing 48 Forward faxes
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 49 Set the date and time 6 Fe a t u re re f e re n c e Thi s chapter con tains instruc tions f or other featur es of the HP F ax that y ou may w ant to use f rom time to time . Set the dat e and time The c urr ent date and time ar e show n in the display w hen the machine is on and r eady fo r use (Read y mode) . The date and time w ill be prin ted on all fax es yo u send. 1. Pr ess Men u . 2. Press !" to choose SET DATE & TIME and pr es s Start/Enter . 3. Pr ess Start/Enter when the displa y show s Date Format . 4. Pr ess !" to select either Europe ( day month year) or USA (month d ay y ear) and pr ess Start/Enter . 5. Pre ss Start/Enter when the displa y s ho ws Date & Time . 6. Set the date and time. Y ou can mov e the cur sor by pr essing !" . 7. Pr ess Start/Enter w hen the date and time are cor rect . 1-AM 2-PM w ill displa y . 8. Pr ess 1 or 2 . T urn on and off s ounds Y ou can turn on and off the s ounds the HP Fax mak es . Alarm sou nd s Alar m sounds include the f ax tones and beeps. 1. Pr ess Men u r epeatedly until SET UP SOUND appears and pr ess Start/Enter . 2. Press !" to select Alarm Sound and pr ess Start/Enter . 3. Select On or Off and pr ess Start/ Enter . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Feature reference 50 Set the fax header information K ey s ounds The K ey so unds are the beep s the ke y s make . 1. Pre ss Menu r epeatedly un til SET UP SOUND appears and pr ess Star t/Enter . 2. Pre ss !" to select Key Sounds and pr ess Start/Enter . 3. Sele ct On or Off and pr ess Start/Enter . Silent mode Y ou can turn the so unds of the HP Fax (inc luding ringing) on and off u s ing the contr ol panel button . Y ou can also set all sounds t o turn off on a daily s chedule; f or ex ample , turn all the sounds o ff between 8 pm and 8 am. 1. Pre ss Menu r epeatedly un til SET UP SOUND appears and pr ess Star t/Enter . 2. Pre ss !" to select Silent Mode and pr ess Start/Enter . 3. Sele ct Daily and pr ess Start/Enter . From:12A To:11P will display . 4. Enter a start time and an end time and pre ss Start/E nter . TI P: T o s wit ch between am ( A) and pm (P), use the 1 k ey f or am and the 2 key fo r p m. Set the f ax header inf or mati on This infor mation is requir ed by law in man y c ountr ies. T he fax header prints y our name and fax numbe r on the top of e very fax y ou send . 1. Pre ss Menu r epeatedly un til !" SET FAX HEADER displa ys and pr ess Start/Ente r . 2. Pre ss Start/Enter wh e n th e d i sp l ay sh ows Fax Number . 3. Enter the fax number to w hich y our machine is connect ed. ⢠Y ou can enter u p to 20 digits, and include s pecial c harac ters (space , plus sign , etc .) F or mor e infor mation , see F ax header telepho ne number on page 19 . ⢠T o enter a space , pr ess 1 tw ice . ⢠T o ente r parentheses ( ) , press * multiple times until y ou see the sy mbol y ou want . ⢠T o enter h yphen â, pr ess # . ⢠If you en ter a wr ong number , use !" to move to the number a nd correct it . 4. Pre ss Start/Enter wh e n fi n i s he d. 5. Pre ss Start/Enter whe n th e d i sp l ay sh ows Fax Name . 6. Enter the fax name (up to 40 c harac ters) b y using the number k ey pad. ⢠Y ou can include spec ial c harac ters (space , plus sign , etc.). F or more inf ormation , see Enter dates, times, text , and telephon e numbers on page 18. 7. Pr ess S tar t/Enter when the name in the displa y is corr ect .
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 51 Print reports Pr int r epo r ts Y our fax machine can pr int man y reports f or yo ur use . Aut o ma t ic rep or t s The se reports pr int aut omatically . Re p or t s you c a n p ri n t Y ou can pr int these r ep orts whene ver y ou need to . Some of thes e r epor ts can be set to print a utomaticall y also . 1. Pr ess Report /Help . 2. Choose the repor t you want by using !" . 3. Pr ess Start/Enter when the desir ed repo r t is displa yed . 4. The s elected r epor t wi ll b e pr inted. T he av ailable repo r ts are sho w n below : Report name Content Multi-Comm unication This r epor t prints au tomatically if y ou hav e fax ed documents to mor e than one location b y using Br oadcasting. P ow er Fail Report If yo u have a sc heduled job (such as , delay ed fax and send poll) and there is a po wer f ailure , this report is printed automati cally wh en p owe r i s res t ore d. Report name Content Help List This repo r t cov ers the machine âs basic functi ons and command s. It can also be used as a quic k ref erence guide . Sent Journal Received Journal The se reports sho w infor mation concer ning the transmissi on and r eception acti viti es. T hey can be prin ted on command. Or if the machine is set to do s o, the y will a utomatically pr int after e very 40 tr ansmissio ns or receptions . Fo r more inf ormation , see Fax Log under the âB ASI C F AX menu â on page 13 Phonebook This report s ho ws all of th e numbers curr ently stored in the fax machine âs memory as One -T ou ch Dial and S peed Dial. Sending Confirm This report shows the fax number , the number of p ages, elapsed time of the oper ation , the communication mode , and the communi cation r esults. T o set up y our machine to automati cally print , see Sending Conf irm under the âBASIC F AX menu â on page 13 Schedule Inform This r eport sho ws the doc ument c urr ently stor ed for Dela yed F AX and Send P olling along with the f ax number , starting time and type of sc heduled event .
Feature reference 52 Reprinting faxes Re p ri n t i n g fa xe s Y ou ma y sometimes need to r epr int a rece iv ed fax. Y our machine s tore s the most r ecentl y r ecei ved fax es in memory (appr ox imatel y 100 pages). As this memory is filled , old fax es that hav e been pr inted w ill be er ased to mak e r oom fo r new f axe s. NO TE: HP 104 0 Fax: Unplugging the fax mac hin e pow er cor d and plugging it back in again clear s the memor y including all un printed or unse nt fax es. A po wer ou tage also clear s the fax mac hine memory . NO TE: HP 105 0 F ax: The dev ice ha s 30 minute s of back up memory . If the po wer is off longer than that , the faxe s will be c leared . 1. Pre ss Re po rt /H e lp . 2. Pre ss !" to choose Print Fax and pre ss Start/Enter . ⢠If there ar e only ol d faxe s, the mac hine w ill automati cally pr int all of them and r eturn to R eady mode w ithout mov ing to the ne xt step . ⢠If there ar e no f axes in me mor y , the machine will inf orm y ou b y display ing Memory Empty. ⢠If there ar e both old fax es and unprint ed faxe s in memor y , the machine w ill go to step 3. 3. Sele ct between Print New Fax or Reprint Old Fax and pr ess Start/E nter . ⢠Print New Fax : The mac hine prints all ne w fax es w hich ha ve ne ver bee n pr inted. ⢠Reprint Old Fax : The mac hine prin ts all faxe s regar dless o f new or old . System Data This r epor t show s t he curr ent setti ngs of yo u r HP Fax . After y ou hav e changed an y setting, pr int this report to che ck yo ur cha ng es. Caller ID If Caller ID is turned on , this repo r t sho ws the mos t recent 30 callers w ho hav e called your mac hine. T he report wi ll be empt y if yo u don â t hav e Caller ID turned on . Junk Fax This r eport sho ws the te lephone number s that are mark ed as a junk f ax to be block ed. TAM Status HP 105 0: This report sho ws y ou the statu s of the message ce nter . Print Fax Y our machine s tores f ax data into memory as far as the memory is av ailable and lets y ou pr int it at later time . F or more infor mation, s ee Rep rint in g faxes on page 5 2 . Report name Content
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 53 Clearing memory Clear ing memo r y Y ou can selecti v ely c lear informati on stor ed in y our machine âs memory . 1. Pr ess Men u r epeatedly until MEMORY CLEAR appear s, and pres s Star t/E nter . The displa y sho ws the type o f infor mation y ou can clear fr om memory . 2. Select w hat y ou want to dele te by pr essing !" and pr ess Start/Enter . 3. Select Y and pr ess Start/Enter when the mac hine asks if y ou ar e sure . The ty pes of info rmation y ou can clear ar e: Lou d s p e a ker â H P 1 040 F a x Y ou do not need to pi ck up the handset to mak e a phone call . When dialing, j ust pr ess the Loud s pea ker button and enter the number s. When y our part y answ ers , pic k up the hand set to talk to them. This feature is especially usef u l for checking vo icema il messag es. NO TE: Y our HP 10 40 Fax does not hav e speaker phone capabilities. T he loudspeaker enables you to hear calls but y ou must speak using the handset . TI P: If y ou want to shar e the conv ersation w ith somebod y beside y ou , pic k up the handset and pr ess Loudspeaker . T he line is still connected and e verybod y can listen to the conv ersati on. While y ou ar e usi ng Loudsp eaker , do not place the handset be side the speak er , as this ma y resul t in ho wling . Spe a k e rph on eâ H P 1 05 0 F a x The HP 105 0 F ax has f ull speak erpho ne capabil ities . Pre ss Speak erphone to mak e and r ecei ve calls as well as listening to your answ er ing machine mes sages . While y ou a re using Speak erphone , do not place the hands et beside the s peaker , as this may r esult in ho w ling. Item It will Fax Header Delete the name and phone number f ro m your fa x header infor mation. Dial/Schedule Clear the stor ed numbers in the pho ne book. In addition , all the scheduled j obs are als o cancelled. Fax Log Clear all r ecor ds of transmis sions and r eceptions . Faxes in Memory Clears all f axes in memory .
Feature reference 54 Redial a number in memory R edial a numbe r in memory The se step s allow y ou to dial one o f the last 10 number s called that is in memory . 1. Hold Redial/P ause for a b ou t t wo se c o n ds. 2 Pr ess !" until Recent Numbers display s and pre ss Start/Enter . 3 Pr ess !" to find the number y ou want to dial . 4 Pr ess Start/Enter when the cor rec t number appears . If a doc ument is loaded, the mac hine automati cally begins to send .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 55 Print cartridge information 7 Car e and maintenance Thi s chapter co ntains inf ormati on about changing pr int cartri dges, main taining yo ur HP F ax, the men u settings, er r or messages , and tr oubleshooting . Pr int cartr idge inf or mation The pr int ca rtridge lif e is very sensitiv e to the content of rece iv ed fax es or copies y ou mak e. T o incr ease its lif e , we r ecommend y ou follo w the inst ructi ons belo w: ⢠Al wa ys u se the HP 20 (C6 614) ink car tr idge. NO TE: Y our HP F ax was shipped w ith a st ar ter ink cartri dge. R eplace it w ith the HP 20 cartridge . ⢠DO NO T unpack the cartri dge until you ar e read y to use it . ⢠St ore it in the same en vir onment as the f ax ma chine . ⢠If yo u have un pack ed the car tr idge but ar e not using it , stor e it in an airtight plasti c bag. ⢠DO NO T leav e it e xposed f or an ext ended peri od. ⢠DO NO T r efill the cartr idge . The w arr ant y w ill not cov er damage caused b y using r ef illed c artri dges . View i n k l eve l When using the 2 8ml print cartri dge, y our machine allo w s you t o check the amoun t of ink r emaining. T o vi ew the c urr ent ink le vel: 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess Start/Enter . 2. Scr oll to View Ink Level by p res s in g !" and pr ess Start/Enter . The mac hine display s a fr actional n u mber . F or ex amples, 1/8 means that ink is lo w and y ou need to replace the cartr idge . 8/8 means that a ne w car tr idge is installed .
Care and maintenance 56 Print the self test NO TE: If the HP F ax is low on ink (ink le v el is 1/8) , new f axes that co me in will no t be pr inted. T hey w ill be stor ed in memory . Y ou must man ually pri nt the faxe s fr om memor y (see Reprinting faxes on page 5 2 .) until y ou r eplace the ink car tri dge (see Replace the print cartridge on page 5 6. ). TI P: If memory become full bef or e the print cartr idge is r eplaced, the HP F ax w ill stop ans wer ing the phone . Be sure to pr int the fa x es out of memory r egularly if y ou do not immediatel y re place the ink car tr idge. Pr int the self te st When y ou want to test if the mac hine is wor king corr ectl y , you can c heck it b y prin ting the self test. 1. Pre ss Menu r epeatedly un til TOOLS appears and pr ess Start/Enter . 2. Scr oll to Self Test by p res s in g !" and pr ess Start/Enter . The mac hine runs self t est and prints a r eport whi ch sho ws the c urr ent status of the machine . R eplace the pr int cartri dge When y ou notice that the pr int becomes light or ink low or when install n ew ink cartri dge appears in the displa y , replace the pr int cartridge . T he p art number fo r replacement cartr idges is HP 20. 1. T ak e out a cartri dge fr om its pack aging and car efull y remo ve the ta pe cov ering the pr inthead. Hold the cartr idge by the c olored t op or black ar eas onl y . Do not tou ch the copper ar ea. 2. Pre ss the Access Cartridge button on the control panel . The c ar tri dge carr ier mo ve s to the install positi on . 1 Access Cartridge 1
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 57 Replace the print cartridge 3. Open the con trol panel and cartr idge compartment cov er (it w ill clic k and re ma in open). 4. P ull the cartri dge to war d you and remo v e it. 3 T o load the car tri dge insert the cartridge as sho w n below . When the cartr idge is pushed to the back of the cartri dg e carr ier , push the top of the car tri dge until it clic ks into pl ace. If the cartridge mo ve s loosely in the car rier , it has not c lick ed into place . Repeat this step. 5. Close the cartr idge compar tment co v er and contro l panel. 1 Contr ol panel 2 Cartr idge compartment cov er 2 1
Care and maintenance 58 Clear jammed do cuments and paper 6. Press S tar t/Enter . 7. Pr es s 1 fo r n ew c a r t ri d g e, o r 2 for the old one . ⢠When yo u put in a ne w car tri dge, y ou must c hoose 1:New ⢠When yo u put in a used cartr idge , choose 2:Used . Th i s h el ps you t o che ck t he corr ect amount o f ink you ha ve le ft. TI P: I f yo u m i x u p s e ve ra l u s e d c a r t r i d g e s , i t i s n o t p o s s i b l e t o c h e c k t h e c o r re c t a m o u n t o f r emaining ink. Once y ou hav e put in a ne w car tr idge , use it until it is co mpletel y exh a us t e d. Cl ear jammed doc ument s and paper Doc ument jams dur ing tr ansmissi on If a doc ument jams dur ing transmis sion or cop ying , Remov e jam med do cument appears in t he displa y . DO NO T pull the doc ument out of the slot . Doing s o could harm y our machine . T o clear doc ument jam: 1. Open the contr ol panel. 2. Car efull y re mov e the jammed document . 3. Close the contr ol panel f irml y until it cli cks into place . P aper jams dur ing pr inting If the fax paper j ams while y ou are r ece iv ing or prin ting, Remo ve jammed paper and pre ss Ca n c e l appears in the message . If the paper is j ammed in the printing ar ea 1. Remo ve the jammed pa per by pulling it out smoothly in the dir ecti on of the arr ow as sho w n. If the paper tear s when it is be ing r emov ed chec k to ensure that no small pi eces have been left inside the mac hine. 2. Pre ss Cancel . 3. If this was a fax , r eprint the f ax. F or mor e info rmation , see Reprinti ng faxes on page 5 2 .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 59 Maintain the print cartridge If the paper is jammed in the paper f eed area 1. Re mov e the jammed paper as sh ow n. If the paper t ears when it is be ing remo v ed chec k to ensure that no small pieces ha ve been left inside the machine . 2. Reload ne w paper wi th the print si de fac ing tow ard y ou. 3. Pr ess Cance l when f inis hed. 4. If this was a f ax, r eprint the fax . F or mor e inf ormatio n, s ee Rep rint in g fa xes on page 5 2 . Maintain the pr int cartr idge T o maintain good pr inting quality , we r ecommend y ou occasionall y maintain the pr int cartridge and its as soc iated parts: Clean the pr int car tr idge nozzles If char acter s are not pr inting completel y or white str eaks appear in your te xt , you ma y hav e clogged nozzle s. Clean the prin t ca rtri dge as descr ibed belo w: 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess S tar t/Enter . 2. Scr oll to Clean Cartridge by p res s in g !" and pr ess Start/Enter . 3. Ex amine the print ed test patter n. ⢠If print quality does not impr ov e, r einst all the car tri dge and repeat thes e steps. ⢠If the line is still br ok en, wipe the nozzles an d contacts . F or more in formati on, s ee Wipe the print nozzles and contacts on p age 5 9 . W ipe the print nozzle s and contacts If cleaning the pr int car tr idge nozzles as disc ussed abo ve does no t help and you ar e certain the car tr idge has plenty of ink, the pr oblem ma y be caused b y dri ed ink on the prin t car tri dge nozzles and contacts or the pr int cartri dge carr ier contac ts. F ollo w these two se ts of instruc tions for man ual cleaning . Clean the nozzle s 1. Pr ess Access Cartridge . 2. Open the contro l panel and car tri dge compartment cov er and remo ve the cartri dge. See Replace the print cartridge on page 5 6. 3. Gentl y blot and wipe the cont acts and nozzles dr y . ⢠Use a cl e a n cl o t h d a mp e n ed wi th wa te r to gentl y c lean the entir e copper-color ed ar ea, inc luding the nozzles and contacts . ⢠T o disso lve an y dr ied ink, ho ld the damp cloth against the nozzles f or about thr ee seconds.
Care and maintenance 60 Maintain the print cartridge 4. Reins tall the cartridge and c lose the co ver and panel . If y ou spend a long time c leaning the car tr idge, the car tri dge carr ier may ha ve mo v ed back t o the or iginal positi on. If so , pr ess Access Cartridge again to mov e the carri er to the instal l positi on. 5. Pre ss Start/Enter . 6. Pres s 1 for new ca r t ridg e or 2 fo r the old one . Clean the cartri dge carr ier contac ts Bef ore c leaning these parts, ther e should be no scheduled j ob such as dela yed fax , send polling, or f axes r ecei ved into memor y . CAUT ION: Once you ha ve unplugged the po w er cord f rom the mac hine , all data in memory will be los t. 1. Pre ss Access Car tridge . 2. Open the contr ol panel and cartri dge compar tment cov er and r emov e the cartridge . See Replace the print car tridge on page 5 6. 3. Remov e the print cartr idge . 4. Unplug the po wer co rd fr om the electr ical outlet of the r ear of the machine . WA R N I N G ! Shoc k Hazard . Be sur e to unplug the po wer cor d bef or e proceeding . 5. Clean the cartri dge carr ier contac ts with c lean and cotton sw ab . 6. Plug in the po we r cord and r eins tall the cartri dge.
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 61 Clean the document scanner area Clean the doc ument scanner ar ea T o k ee p y our machine wo rking proper ly , occasionall y clean the white r oller , document feeder r ubber pi ece, and the scanning glass . If they are dirty , docume nts sent t o another fax mac hine will n ot be clear . CA UTION: When y ou turn the po we r off to clean the scanner , documents s tored in memory will be lo st . 1. Open the contr ol panel . 2. Remo ve the w hite r oller . a. At the r ight-hand end of the white r oller there is a bushing that is sec ur ed with a small tab . b. P ush the tab slight ly in ward , then rotate to war ds you . T hen pu ll up the ri g ht-hand end of the r oller to r emov e it. 3. Wipe the white r oller surface and the dr iv er r oller surface w ith a soft clo th dampened wit h wa t e r . 1 White r oller 2 Dr iv e ro ller 3 White r oller latch 3 2 1
Care and maintenance 62 Clean the document scanner area 4. Clean the docu ment feeder r ubber piece at the back o f the contro l panel. 5. Car efull y wipe the scanning glass w ith a soft , dr y , lint fr ee cloth . ⢠If the glass is v er y dirt y , fir st wipe it w ith a slightl y dampened cloth , then w ith a dr y one . ⢠B e caref ul not to scratc h th e glass surface. 6. Replace the r oller in r eve rse or der , and then c lose the contr ol panel firml y until it cli cks into place .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 63 Adjust the scanner Adjust t he sc an n er The s canner is adjust ed at the factory . If , ho we ver , yo u drop y our mac hine while mov ing it , we r ecommend y ou adjus t scanner . 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess S tar t/Enter . 2. Scr oll to Adjust Scanner by p res s in g !" a nd pre ss Start/Enter . 3. Lo ad a plain WHITE sheet of paper (no w riting or gr aphics) into the doc ument feeder and pr ess Start/E nter . ⢠The mac hine starts to scan the docume nt to adju st the scanner . ⢠Printing q u ality may be une xpectedl y wor se if y ou do not use a plain WHI TE paper f or the adjustment . LC D e r ro r m e s s a g e s The se are the er ror mes sage that may displa y along with s olutions f or you . Display Status/Solution Adjust scanner first in TOOLS menu Adj ust the scanner to fi x this problem as desc ribed in Adjust th e scan ne r o n p a g e 63. Check white paper document and try again Y ou must use plain , white paper when adj usting the sca nner . See Adjust t he scann er on page 6 3. Clean white roller, glass and try a gain F or mor e infor m ation , see Clean th e document scann er area on page 6 1. Duplicated with [Speed No.xx] The same n umber has already been r egister ed into another speed dial code. Exceeded Job Memory Cancel scheduled job and try again The br oadcasting and delayed f ax c an hold 20 jobs in total. Cance l a scheduled j ob and try again. Ink Low. Install new ink cartridge The pr int cartridge is lo w or has run out of ink . T o install a new print cartri dge, see Replace the print cartridge on page 5 6. Although this mes sage is display ed, y ou can make a copy or prin t a report . Incoming faxes w ill be stor ed in memor y . Y ou must m anu al ly p rint t he m, see Rep rint ing faxes on page 5 2 . Install ink cartridge Prin t car tridge is no t installed or impr operly installed . Install mono ink cartridge The pr int car tri dge should be installed to copy , print a r epor t or re c e ive a f a x. Job Not Assigned Y ou attempted to cancel a scheduled job but no jobs ar e sched ul ed.
Care and maintenance 64 LCD error messages Junk Fax Empty Y ou attempted to delete a ju nk fax number w h en ther e i s no junk f ax number . Junk Fax Full The mac hine can hold only 20 j unk fax numbers . Load Document Y ou mu st load a docume nt befo re pr eceding . Memory Full Memory has become full while r eceiv ing a fax. It w ill not answ er the telephone un til memor y has been c leared . Print an y fax es stor ed in memory and, if necessary , clear scheduled j obs See Repri nti ng faxes on pa ge 5 2 and see Clearing memory on page 5 3 . Memory Full Press Start/Enter to continue Memory has become full while scanning a doc ument . Pres s Start /Enter to send or cop y the scanned pages only . T o cancel the job pr ess Cancel and try again when memory becomes av ailable , or split the new doc ument into smaller parts. See Clearing memory on page 5 3 . Memory Received Ink Low. Install new ink cartridge The mac hine has data stor ed in memory . R eplace the print cartridge w ith new one in or der to print the f axes . Memory Received Load paper and press Start/Enter Load paper and pres s Start/Enter . Ther e might be a jam . Clear the jam as de scr ibed in P aper jams during pr inting on page 5 8. Memory Received Install ink cartridge Ther e is no prin t cartridge in the mac hine. Install a pr int cartridge . New Fax Received T he machine is low on ink and has re c ei ved f axes into memory . Y ou mus t replace the pr int cartridge (see R eplace t he print cartridge on page 5 6.) and r eprin t the faxes f rom memory (see Repri nt ing faxes on page 5 2 .). No answer from remote fax The o ther mac hine has not answ ered af ter all r edial attempts to send a f a x . No CID Number The mac hine could not det ect the CID (Caller ID) numbe r . No Dial Number Ther e is no number in the redial memory . Not Found The n umber you ar e searc hing for does not e xist in memory . Number already registered The n umber you ar e tr y i ng to enter alr eady e xists in the phone book or junk fax list. Number Not Assigned Ther e is no number assi gned to this One - T ouch or tw o -digit Speed nu mber . Display Status/Solution
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 65 LCD error messages Poll Code Error The r emote user entered the wr ong p oll code. Poll job exists already Y ou hav e alread y progr ammed a polling send . Cancel sc heduled job and try again . Polling Error Check remote site The mac hine yo u want to poll is no t ready t o answ er your poll . Chec k with the other pe rson . Remove jammed document The doc ument y ou are sending has jammed in the doc ument feeder . T o clear the document jam , see Doc ument jams dur ing transmission on page 5 8. Y ou tr ied to copy or fa x a document w hich is longer than 3 90 mm (15 .4 in.). System Busy Try again later The f ax machine is bus y doing s omething else . To redial now, press Start/Enter The mac hine is waiting (thr ee minutes) to auto matically r edial the fax number that w as busy or di d not answ er . Display Status/Solution
Care and maintenance 66 Trouble shooting T r oubleshooting Y our pr oblem ma y be listed in âL CD error messages â on page 63. T he chart belo w sho ws other pr oblems you can s olv e your self . F or pr oblems yo u cannot r esol ve her e , see Use Hewlett-P ac kar d support ser vices on page 7 9. F ax pr oblems Problem Solution The mac hine is not wor king, ther e is no display , and the but tons ar e not wor ki n g. Unplug the po we r cord and plug it in again. C heck that y our socket i s l ive . No dial tone . Check that the phone line is connected pr operly to the port in the bottom of the fax. Unplug and r eplug it. Make sur e it clic ks. Check the phone sock et in the wall b y pl ugging in a nother phone . Someone calls and gets a busy s ignal ev en though the f ax is not busy . This ma y rar ely occ ur if the answ er mode is set to A UT O , a vo ice call comes in and is hung up w ithout be ing answ ered , and another call is immediatel y rece iv ed. In A UT O mode the machine goes back to f ax rece iv e mode if the voi ce call is not answ er ed. The line w ill appear busy un ti l the machine r esets. The n umbers stor ed in memor y do not dial corr ectly . Mak e sure the numbers ar e progr ammed corr ectly . T o pr int a Phone book lis t, see Pr int reports on page 51. The doc ument does not fe ed into the machine . Be sur e the do c ument is not wr inkled, and y ou are putting it in corr ectl y . Chec k that the document is the r ight si z e and not too thic k or too thin. See Document types and si zes on page 71. Y ou cannot r ecei ve fax es automatica lly . Check if TEL appears on the right si de of the display . In TEL mode , you cannot r ecei ve a f ax automati cally . Be sure the handset is seated on the c radle pr operl y . If the ink is lo w , the fax w ill stop pr inting fax es . R eplace the print cartridge . If the fax memory is f ull, the fax w ill stop ans wer ing the phone . Load paper and print the f axes in memory to clear out the memory . The mac hine cannot rece ive f axes manually . Do not hang up the handset bef ore pr essing Star t/Enter to rec e ive a fa x. The mac hine does not send anything . Chec k that the do c ument is loaded face dow n. Send should appear in the display after it dials. Chec k if the machine to w hich y ou are s ending can recei ve y our fax . Y ou cannot poll another mac hine. The fax mac hine you ar e polling may be using a poll code (pass wor d) . The f ax you r eceiv ed has blank bits on it. The mac hine sending to you ma y be faulty . A nois y phone line can cause line er ror s. Check y our machine b y making a copy .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 67 Troubleshooting Spots or l ines miss ing from the fax you re c eive. Check if the pr int cartridge is o k by making a copy . See Maintain the print cartridge on page 5 9 . Chec k with the telephone compan y to see if yo ur phone line is nois y . Y ou ar e r eceiv ing poo r quality c opi es. The fax mac hine sending to y ou may ha ve a dirty scan glass. Also , check w i th the telephone company to see if your phone line is nois y . Some of the w or ds on the fax y ou re ce ive d a p p ea r s t re tc h e d. The mac hine sending to you had a te mporary document j am. Y our machine does no t make copi es. Make sur e your doc ument is loaded face do wn . Ther e are lines on copies or doc uments you send . Chec k your scan glas s for marks and c lean it (see Clean t he document scanner area on page 61.) The mac hine dials a number , but fails to mak e a connection w ith a remo te fax ma chin e. The r emote f ax machine ma y be turned off or una ble to answ er incoming calls. Speak w ith the other fax oper ator to solv e the pr oblem . Y ou cannot stor e a document in memory . Ther e may not be enough memory av ailable to hold the document yo u want to stor e. If the display sho ws a Memory Full message , do the follo w ing until you can stor e y our doc ument i n memory: Pr i nt all unpr inted fax es in memor y (see Reprin tin g faxes on page 5 2 .) Delete unneeded polling fax es, br oadc ast f axes, o r delay ed fax es (see T o cancel the scheduled job on p a ge 46. ) Blank areas a ppear at the bottom of each page o r on contin uation pages , with onl y a small strip of mater ial pr inted at the top . Y ou may hav e sel ected the wr ong p aper siz e setting. T o select the proper paper si ze , see Paper Size on page 13 . Image T CR is not w orking Y ou hav e the res olution s et to SUP ER FINE . Set the r esoluti on to FINE . Problem Solution
Care and maintenance 68 Trouble shooting Pr int quality pr oblems P aper feeding pr oblems Problem Solution Li ght or bl urr ed character s. Chec k i nk lev el as descr ibed in View ink level on page 5 5. T o install a new print cartridge , see Replace the print cartridge on page 5 6. Mak e sure the pr int cartridge is ins talled corr ectly . T o c lean the print cartri dge, see Maintain the print cartridge on page 5 9 . Smudged o r dark ch aract ers. Mak e sure the paper is str aight and un wr inkled . Let ink dry befo re handling the paper . T o clean the print cartridge , see Maintain the print cartridge on page 5 9 . Char acter s with w hite lines . If Ink Low. Install new ink cartridge is display ed, install a new pr int car tri dge as desc ribed in Replace the print cartridge on page 56 . Remo ve and r einstall the print cartr idge. Clean the pr int cartridge (s ee M aintain the print cartridge on page 5 9 .) Impr operl y formed o r misali gned cha ra ct er s. Clean the pr int cartridge (s ee Cl ean the print cartridge nozzles on page 5 9 .) Abnor mal black ho ri z ontal lines Clean the cartr idge carr ier (see Clean the car tridge carrier contacts on page 60.) Problem Solution P aper is jammed during pr inting. C lear paper jam as descr ibed in P aper jams during printing on page 5 8. P aper stic ks together . ⢠Mak e sure y ou hav e fe wer than 50 sheets in the paper tra y . ⢠Humid conditi ons may cause some paper t o stick together . T ak e the paper ou t and fan the pages and r eplace . P aper f a ils to feed. Remo ve an y obst ructi ons ins ide the printer . Multiple sheets o f paper f eed. When loading pa per , do not for ce the pape r dow n into the printer . If multiple sheets hav e caused a paper jam, c lear the paper jam. (see P aper jams during pr inting on page 58 .) P aper ske ws or bu ckles in the paper tr ay . The paper tr ay can hold up to 5 0 sheets. Make sur e the paper guide s do not cause the paper to bo w . When loading pape r , do not for ce it do wn into the machine .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 69 Troubleshooting Digital Me ssage Ce nter pr oblems Problem Solution P aging mess age repeats This is nor mal. The me ssage r epeats to giv e you time t o enter the access code to r etrie ve y our message . Attempts to r eceiv e fax even w hen message cent er is turned off . This is nor mal. The f ax machine will attem pt to recei ve a f ax a f t er s eve ra l ri n g s. Does not r ecor d my mes sages. The memory is full . Erase s ome messages to fr ee up memory for mor e . P aging message o verr ides phone calls when I happen to be h ome. Y ou should onl y turn paging on whe n you ar e not going to answ er the phone . There is a delay between r ecording the message and the paging mes sage going out . If you ha ppen to answ er an incoming call when the paging message is di aling out , it will o verr ide y our incoming call.
Care and maintenance 70 Trouble shooting
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 71 Paper types and sizes 8 Spec if icati ons and r egulatory info rmati on This c hapter contains pr oduct and suppli es spec ifi cations, or der ing infor mation , and re g u l a t o r y s t a t em e n t s. P aper type s and si z es The HP F ax is de signed to w ork optimall y w ith plain cotton bond paper . The f ollo wing paper si z es and w eight can be us ed w ith your mac hine: Doc ument t y pes and si z es Y ou can insert a doc ument that is up to 10 pages long in the docu ment feeder . Accept able doc uments P aper siz e Dimensions P aper weight A4 210mm x 2 9 7mm (8.3in x 11.7in) 7 5 â 90g/m 2 (20 â 2 4l bs ) Letter 216mm x 2 7 9 mm (8. 5 in x 11. 0in) Legal 216mm x 35 6mm (8.5in x 14. 0in) Single sheet 2 or more sheets Documen t siz e Max 216mm (W) x 35 6mm (L) a 8. 5i n (W) x 14in (L) a.W hen sending a document that is longer than A4 ( 29 7 mm/11.6 9 in.), y ou must immediatel y tak e out each sheet as soon a s it has been scanned. Othe r wis e, the doc ument may jam . Min . 148mm (W) x 12 8mm (L) 5 .8in (W) x 5i n (L) Effecti ve s c anning w idth 210mm 8.2 7in Number of sheets w hich can be loaded at a time âU p t o 1 0 Thi ckness of doc ument 0. 0 7mm â 0.15mm 0. 018i n â 0.0 38in 0. 0 7 5mm â 0.12mm 0. 019in â 0. 03in P aper quality Uncoated on both sides
Specifications and regulatory information 7 2 Print cartridge Pr int cartri dge The HP F ax us es the f ollow ing pr int cartri dge. Pr oduct spec if icati ons The s pecif ications ar e subj ect to change w ithout notice . HP 20 black inkjet print cartridge C6 614 Item Specification T ype of unit Inkjet Deskto p Fac simile T rans ceiv er Comm unication S yst em P ublic S w itched T elephone Network (P S TN) and P ABX Com patibility ITU Gr oup3 Compr essio n scheme MH, MR , MMR Modem speed 14400/12000/9 600/7 200/4 800/2 400bps Scanning method CIS (Contac t Image Sensor) Input doc ument siz e 8. 5 inche s (216 mm) Effec tiv e scanning w idth 8.2 7 inches ( 210 mm) Effec tiv e recor ding width 8 inches ( 203 mm) P ow er consumption Standb y: 4.9Wh Prin ti ng Mode: Maxim um 1 5 Wh V oltage 110 â 12 7~ Fre q u e n c y 50 â 6 0 H z Cur rent 5 0 0 mA T empe ratur e ra n ge 5 0°F to 9 5°F (10°C to 35°C) Humidity range 20 to 80% RH (non-condensing) Dimension (W x D x H) 3 6 5 x 2 7 5 x 160 mm (14.4 x 10.8 x 6. 3 in.) (all tr ay s fol d ed ) 3 6 5 x 34 0 x 2 7 0 mm (14.4 x 13.4 x 10.6 in.) (all tr ay s ex te n d ed )
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 73 Product specifications W ei ght 3 .5 Kg ( 7 .7 lb) (including handset) P ow er sour ce See R ating Label attached on the back o f the machine . Re solution Cop y Standar d/Fine: 300 x 300 dpi Super F ine/Photo: 600 x 300 dpi F axing Standar d: 98 x 20 3 dpi F ine: 19 6 x 20 3 dpi Super F ine: 39 2 x 203 dpi Speed dials 80 (HP 104 0) or 100 (HP 105 0) ECM m o d e Y ES Gr ey scale 64 le vels User memory capacity 1 Mbyte (capable o f 1 00 pages at ITU#1 test c ha rt (2 .5 % c overa g e o n A 4) Ink Cartri d ge P art Number HP 20 (2 8ml) (C6614) Item Specification
Specifications and regulatory information 7 4 A sample of ITU #1 test chart (reduced to 60.5 %) A samp le of ITU #1 test char t ( r e duce d to 60. 5% )
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 75 Environmental product stewardship program En v ir onmen tal pr oduc t ste w ar dship pr ogr am Protecting the en vironment Hew lett -P ack ard Company is co mmitted to pro vid ing qualit y pr oducts in an env iro nmentally sound ma nner . This pr oduct has bee n designed w ith se ver al attributes to minimi z e impacts on our en vir onment . Fo r more infor mation, v isit HP Commitment to the Env ir onment website at: http://www .hp .com/go/env ir onment Ozone production This pr oduct gener ates no appr eciable oz one gas (O 3 ) Energy consumption Energ y usage dr ops significan tly while in ENERG Y ST A R ® mode , whic h save s natural r esour ces, and sa ves mone y withou t affecting the high pe r fo rmance of this produ ct. T his produ ct qualifi es for ENERG Y ST AR, w hich is a volunt ar y progr am established to encour age the dev elopment of ener gy-eff ic ient off ice produc ts. ENERG Y ST AR is a U.S . regis tered serv ice mark of the U .S . EP A. As an ENERG Y S T AR partner , H P has determined that this pr oduct meets ENERG Y ST AR guidelines for ener gy eff ici ency . F or mor e informati on on ENERG Y ST AR g uidelines , g o to the fo l lo wing w ebsite: http:// ww w .ene rgy star .gov Pa p e r u s e This pr oduct is suited f or the use of r ecy cled paper accor ding to DIN 19 309 . Pla s t ic s P lastic parts ov er 2 5 grams ar e mark ed according to in ternational s tandards that enhance the ability to identify plas tics fo r recy cling purpos es at the end of the pr oduct's life . Material safety dat a sheets Mater ial Safety Data Sheets (MSD S) can be obtained fro m the HP web site at: http://w w w .hp.com/go/msds. Cus tomers with out Internet acces s s hould contac t their local HP Customer C are Center . Recycl ing prog ram HP offe rs an increa sing number of pr oduct r eturn and rec ycling pr ograms in man y countri es, as w ell as partnering w ith some of the larges t electroni c recy cling centers thr oughout the w orld. HP also conserv es re source s by re furbishing and r eselling some of its mo st popular produc ts. This HP pr oduct contains the f ollow ing mater ials that may r equire s pecial handling at end-o f -life: ⢠Merc ury in the fluore scent lamp in the scanner (<2 mg) ⢠Lead in the solder â¢A l i t h i u m b a t t e r y This pr oduct contains a small L ithium battery that must be r emov ed and disposed o f proper ly at the end of the produ ctâs usef ul life . The battery is located on the main cir cuit boar d. â Battery P art Num ber : P anasonic CR203 2 â Bat ter y Material: Lithium â Bat tery T ype: Button/Coin Cel l Bat tery â Quantity P er Pr oduct: 1 â W ei ght: appro ximate ly 3 grams âL i t h i u m T y p e : S o l i d â Bat tery Manufacturer: P a nasonic of Japa n
Specifications and regulatory information 7 6 Regulatory notices Re g u l a t o r y n o t ic e s The HP F ax meetings pr oduct requir ements fr om regulat or y agenci es in your country/r egion. Regulatory mo del iden tification number F or regulat or y identif ication purposes , your pr oduct is as signed a Regulatory MOdel Number . The R egulatory Model Number for y our produ ct is SDGOB040 3-01 or SDGOB040 3-02 . This regulato r y number should not be confus ed with the mark eting name (HP 1040/105 0 F ax series) o r product number (Q7 200 seri es) . Notice to users of the U .S. telephone network: FCC requir em ents This equipmen t complies w ith FCC rules , P art 68. On this equipmen t is a label that contains, among o ther infor mation, the FC C Registr ation Number and Ringer E quiv alent Number (REN) for this equipment . If reque sted, pro v ide this informati on to yo ur telephone compan y . An FCC co mpliant telepho ne cord and modular plug is pr ov ided with this equipmen t. This equipme nt is designed to be connect ed to the telephone netw ork or pr emises wir ing using a compatible modular j ack whi ch is P art 68 complian t. This eq uipment connects to the telephone ne twor k thr ough the f ollo win g st andard netw ork interf ace jac k: USOC RJ- 1 1C. The REN is us eful to dete rmine the quantity of de vi ces you may connect to y our telephone line and still have all of those de vices r ing when y our number is called. T oo man y dev ices on one line may r esult in failur e to r ing in re sponse to an incoming call. In mo st, but no t all, ar eas the sum of the RENs of all dev ices should not e xceed f iv e (5) . T o b e cer tain of the number of devi ces you may conne ct to your li ne, as determi ned by th e REN, you sho uld call your local te le phone compan y to determine the max imum REN for y our callin g area . If this equipment caus es harm to the telephone netw or k, y our telephone com pany may dis continue y our servi ce tempor aril y . If possible , they w ill notify you in ad vance. If ad vance notice is not practical , yo u w ill be notified as soon as pos sible. Y ou will also be ad vised of y our ri ght to file a complaint w ith the FCC. Y our telephone compan y may mak e changes in its f acilitie s, equipment , operatio ns, or pro cedures that could aff ect the proper operation o f yo ur equipment. If the y do, y ou will be gi ven ad vance notice so y ou will ha ve the opportunity to maintain uninterr upted service . If y ou exper ience trou ble with this equipment , please contact the man ufacture r , or look else wher e in this manual, for w arr anty or repair inf ormation . Y our telephone compan y may ask y ou to disconnect this equi pment fr om the networ k until the problem has been cor rected o r until you ar e sure that the equipment is not malf unctioning . This equipment ma y not be used on co in service pr ov ided by the telepho ne c ompan y . Co nn ectio n to part y lines is subjec t to state tar iffs. C ontact y our state's public utility commissi on, publi c service commis sion, o r corporati on commission f or more inf ormation . This equipmen t includes automati c dialing capability . Wh en progr amming and/or making test calls to emerge n cy numbers: ⢠Remain on the line and e xplain to th e dispatc her the reas on for the call. ⢠P erfor m such acti vities in the o ff-peak hours, suc h as earl y morning or late ev ening. Note: This equipmen t is hearing aid com patible. The T elephone Consumer P r ote ction Ac t of 1991 make s it unlawful for an y person to use a comp uter or other electr onic dev ice , including fax machines , to send an y message unless such me ssage clearly cont ains in a margin at the top or bottom of eac h transmitted page or on the f i rst page of tr ansmission , the date and time it is sent and an identi fi c ation of the business, othe r entit y , or othe r indiv idual sending the mess age and the telephone number of the sendi ng machine or such business, other entity , or indiv idual. (T he telephone number pro vided ma y not be a 900 numbe r or any other numbe r for whi ch char ges ex ceed local or long-distance tr ansmission c harges .) In ord er to progr am this infor mation into y our fax machine , yo u should complete the steps desc ribed in the so f twar e. FCC statement The United S tates F ederal Comm unications Commis sion (in 4 7 CFR 15 .105) has spec ifi ed that the follow ing notice be br ought to the attention o f users of this pr oduct . Declaration of Conformity: This equipment has been tested and found to comp ly w ith the limit s for a Class B digital de vi ce, pursuant t o par t 15 of the FC C Rules . Operati on is subject t o the follo wing two co nditions: (1) this dev ice ma y not cause harmf ul interfer ence, and ( 2) this de v ice mus t accept any interf erence r ecei ved, inc luding interfer ence that ma y cause undesir ed operati on. Clas s B limits are de signed to pro vi de reaso nable prot ection
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 77 Regulatory notices against harmf ul interfer ence in a r esidential inst allation. T his equipment gener ates, us es, and can r adiate radi o fr equency ene rgy , and, if not ins talled and used in accor dance w ith the instru ctions, ma y cause harm ful interfer ence to r adio communi c ations . How ev er , ther e is no guarantee that int erfer ence will not occ u r in a partic ular installation . If this equipment does caus e harmful interf ere n ce to radi o or telev ision r eception , whic h can be deter m ined by tur ning the equipment off and on, the us er is encouraged to try to corr ect the interfer ence by one or mor e of the follo wing measur es: ⢠Reor ient the r ecei ving antenna . ⢠Incr ease the separ ation between the equipment and the r ecei ver . ⢠Connect the eq u ipment into a n outlet on a c ir cuit differ ent fr om that to whi ch the rece iv er is connected. ⢠Consult the dealer or an e xperi enced radio/TV tec h nic ian fo r help. F or more informati on contact the Pr oduct Regula tions Manager , Hewle t t-P ack ard C ompany , San Diego , 8 58- 6 5 5- 4100. The us er may find the f ollow ing booklet prepar ed by the F ederal Co m municati ons Commission helpful: Ho w to Identify and Res olve R adio -TV Interfer ence Pr oblems. This bookle t is available fr om the U .S . Gover nment Printing Off ice , W ashington DC, 204 02 . Stock No . 004 -000 -003 45-4. CAUT ION P ursuant to P a rt 15.21 o f the FCC Rules, an y changes or modif ications t o this equipment not expr essl y appro ved b y the H ew lett-P ack ard Compa ny , may cause har mful interfer ence and voi d the FCC author iz ati on to operat e this equipment . note à lâattention des utilisateurs du rése au téléphonique Canadien/notice to users of the Canadian telephone netwo rk Cet appar eil est co nforme au x spécif ications t e chniq ues des équipements ter minaux dâIndustr ie Canada . Le numér o dâenr egistremen t at test e de la conformité de lâappar eil . L âabrévi ation IC qui précède le numér o dâenr egistrement indi que que lâenr e gistr ement a été effec tué dans le cadre dâune Déclar ation de conf ormité stipulant que les spéc ifi cations techniq u es dâIndustr ie Canada ont été r espectées . Néanmoins, cette abréviation ne signifie en aucun cas que lâappa re il a été validé pa r Industrie Canada. P our leur pr opr e sécurité, le s utilisateurs doiv ent sâa ssurer q ue les prises électr ique s r eliées à la terr e de la sour ce dâalimentation , des lignes téléphoni ques et du cir cuit mét allique dâalimentatio n en eau sont, le ca s échéant , branc hées les unes aux a utres . Cette précaution est par tic ulièrement im portante dans les z ones rurale s. Le numér o REN (R inger Equi valence Number ) attribué à chaque a ppareil te rminal four nit une indication sur le nombr e maximal de terminau x qui peuv ent être connec tés à une interface téléphonique . La ter minaison dâune interface pe ut se composer de n âimporte quelle combinais on dâappare ils, à condition que le total de s numéros REN ne dépasse pa s 5. Basé sur les résultats de tests FC C P artie 68 , le numéro REN de ce pr oduit est 0. 5B. This equipm ent meets the appl icable In dustr y Canada T erminal Equipment T echnical Specifications. This is co n fi rm e d by t h e reg i s tra t i on n u mb e r . Th e a bb revi a ti o n I C b e fore t h e re g is t ra t io n n u m b er s i gn i fi es t h a t re gistratio n was perfo rmed based on a Decl aration o f Confor mity indicating that Industry Canada tec hnical spec ificati ons wer e met. It does n ot imply that Indus tr y Canada appr ov ed the equipment . User s should ensure fo r their own pr otecti on that the electri c al gro und connectio n s of the po wer utility , telephone lines and in ternal metalli c water pipe s ys tem, if pr esent , are connect ed together . This pr ecaution ma y be partic ularly important in r ural ar eas. The R inger Equi valence Number (REN) assigned to eac h terminal dev ice pr ov ides an indication o f the maxim um number of ter m inals allo wed to be connected t o a telephone interface . The te rmination on an interface ma y consist of an y combination of de vices sub ject only to the requir ement that the sum of the Ringer E quivalence Number s of all the dev ices does not ex ceed 5 . The REN f or this produc t is 0.5B, ba sed on FCC P art 68 t est re sults. note à lâattention des utilisateurs Canadien/not ice to users in Canada Le prése nt appare il numérique nâ émet pas de bruit r adioélectri que dépassant les limite s appli cables aux appar eils numér iques de la cl asse B pr escr ites dans le Règlement sur le br ouillage radioélec trique édi cté par le ministèr e des Co mmunicatio ns du Canada. This digit al apparatus doe s not ex ceed the Class B limits for r adio no ise emissions fr om the digital appar atus set out in the R adio Interf erence R egulations of the Canadian Department of C ommunications .
Specifications and regulatory information 7 8 Declaration of conformity For non-Eur opean customers This pr oduct is appr ov ed for use on ly in the countr y in whi ch it was pur chased . Local country laws may pr ohibit the use of this pr oduct outsi de th e country of purc hase. It is s tric tly forb idden by la w in virtually ev ery countr y to connect nona ppro ved telecommuni cations equipme nt (fax machines) t o public telephone ne t wo rks. Dec lar atio n of conf ormity DECLARATION OF CONFORMITY according to ISO/IEC Guide 22 and EN 45014 ______________________________________________________________________ Manufacturer's Name: Hewlett-Packard Company Manufacturer's Address: 16399 West Bernardo Drive San Diego CA 92127, USA declares, that the product Regulatory Model Number : SDGOB-0403-01, -02 Product Name: HP Fax 1040 (Q7270A) Series (-01) HP Fax 1050 (Q7278A) Series (-02) Model Number(s): (-01) Q7270A, Q7271A, Q7272A, Q7273A, Q7274A (-02) Q7278A, Q7279A, Q7280A, and Q7281A conforms to the following Product Specifications: Safety: UL1950/CSA22.2 No.950, 3 rd Ed.:1995 NOM-019-SCFI: 1998 EMC: FCC Part 15 - Class B ICES-003, Issue 2 Telecom: NOM-151-SCT1-1999 Supplementary Information: 1) This product was tested in a typical configuration. 12 August 2004 Date Steve Smith Hardware Test and Regulations Manager
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 79 Use Hewlett-Packard support services Us e H e w lett -P a c k ar d support servi ces ww w .hp.com/support If yo u are unable to find the ans wer y ou need in the printed doc umentati on supplied with y our pr oduct or on the web , you can con tact one of the HP support servic es listed in the follo wing pages . If a support ser v ice number is not list ed for y our countr y , contact your near est autho ri zed HP dealer f or help. Bef ore calling cu stomer support 1 Make sure t hat ⢠Your uni t is plugged i n and turned on . ⢠The corre ct print cart ridge is installe d properly. ⢠The recomme nded paper is loa ded in the input tray. 2 Reset your uni t by unplugging it and plugging it in a gain. 3 If you need to speak t o an HP Customer Support Represent ative: ⢠Have you r serial num ber ready. ⢠Print a Sel f-Test Report. ⢠Be prepared t o discuss your problem in detail. 4 Be near your unit when you call. Prepare your unit for shipment If you are requested to send in your unit for servic e, do the following: ⢠Remove t he print cartrid ge and place it in an airtight bag so it wil l not dry out. Do not send th e print cartridge with the un it unle ss asked to do so. ⢠If you do not have the orig inal packing materia l, you can requ est a replaceme nt package set from HP Cust omer Support. Shipping damage caused by impr oper packa ging is not cove red under the warra nty. ⢠Include th ese items in the box: ⢠A brief descript ion of the symptoms (sa mple prints are helpful). ⢠A copy of your sales slip or proof of purchase (to establ ish the warranty period) ⢠Your name, ad dress, and telephone numbe r where you can be r eached during the day. * U .S. phone support is ava ilable in both English and Spanish 24 hours a day, 7 days a week (days and hour s of support may change wi thout notice). Country/regi on HP technical support U .S . during war ranty* 1-800 -HP -INVENT Canada dur ing warr anty 1-800-HP-INVENT Canada pos t warr anty (per call char ge) (8 77) 6 21- 4 7 2 2 Mexic o 01 - 80 0 - 4 7 2-6684 Mex ico (Mex ico C it y) 5 25 8 99 2 2
Specifications and regulatory information 8 0 Hewlett-Packard LIMI TED WARRANTY STATEMENT He wl et t -P ac k ar d LIMITED W A RR ANTY S T A TEMENT Extent of limit ed warra nt y Hew lett -P ack ard (âHPâ) war rants to the end-us er cust omer that the HP products s pecif ied abov e will be f ree fr om defec ts in material and w orkmanship f or the duration s pecif ied abov e, w hich dur ation begins on the date of purchase by the customer . F or each softw are pr oduct, HP's limit ed warr anty applies onl y to a failur e to ex ecut e progr amming instructi ons. HP does not w arrant that the oper ation of an y produ ct shall be uninterr upted or err or fr ee. HP's limited wa rranty cov ers onl y those defec ts wh ich ar ise as a result o f normal use of the pr oduct , and does not co ver an y other proble ms, including tho se whic h arise as a result of (a) Im proper mainte nance or modifi cation, (b) Softw are , accessor ies, media , or supplies no t pro vided or suppo r ted by HP , (c) Operati on outside the prod uctâs spec ificati ons, or (d) Unautho ri zed modif ication o r misuse . F or HP printing pr oducts, the u se of a non-HP ink car tri dge or a ref illed ink cartridge does no t affect either the war ranty to the c ustomer or any HP support contr act wi th the cus tomer . Ho we ver , if pr oduct failur e or damage is attribut able to the use of a non-HP or re filled ink cartri dge, HP w ill char ge its standard labor and mat erials char ges to serv ice the produ ct for the failur e or damage . If HP r eceiv es, dur ing the applicable w arranty per iod, no tice of a def ect in any product , HP shall either r epair or replace the de fecti ve Pr oduct, at HP's opti on. If HP is unable to r epair or replace , as appli cable, a de fecti ve pr oduct whic h is cov ered b y HP's warr anty , HP shall, w ithin a r easonable time after being n otified o f the defect , ref und the purc hase pri ce for the Pr oduct . HP shall hav e no obligation t o repair , replace , or re fund until the c ustomer r eturns the defe ctiv e produc t to HP . An y replacement pr oduct ma y be either ne w or like-new , pro vi d ed that it has functi onalit y at least equal to that of the Pr oduct being r eplaced. HP produ cts may contai n r emanufactur ed parts, components , or materia ls equiv al ent to ne w in performance . HP's Li mited W arr ant y Stat ement is valid in an y country/regi on wher e the cov ered HP pr oduct is distr ibuted by HP . Contr acts for additi onal warr anty service s, such as on-site servi ce, ma y be available f rom an y authori z ed HP servi ce fac ilit y in countri es wher e the produc t is distributed b y HP or by an a uthori z ed importer . Limita tions of warr anty T O THE EXTENT ALL OWED B Y L OCAL L A W , NEITHER HP NOR I TS THIRD P AR TY SUPP LIERS MAKE ANY O THER W ARRANTY OR CONDIT ION OF ANY KIND , WHETHER EXPRE S S OR IMPLIED W ARRANTIE S OR CONDIT IONS OF MERCHANT ABI LITY , S A TI SF A CTO RY QU ALITY , AND FITNE SS F OR A P ART ICULA R PURP OSE . Limitat ion of liability T o the e x tent allo wed b y local law , the remedi es pro vi ded in this W arranty St atement ar e the c ustomer's sole and excl us ive rem e d ie s. T O THE EXTENT ALL O WED B Y L OCAL L A W , EX CEPT FOR THE OBLIG A T IONS SPE CIFICALL Y SET FOR TH IN THIS W ARRANTY ST A TEMENT , IN NO EVENT SHALL HP OR IT S THIRD P AR TY SUPP LIERS BE LIABLE FOR DIRECT , INDIRECT , SP ECIAL, INCIDENT AL , OR CONSEQUENT IAL DAMA GE S, WHETHER B ASED ON CONTRA CT , T ORT , OR ANY O THER LEG AL THE ORY AND WHE THER AD VISED OF THE PO SS IBIL ITY OF S UCH DAMA GES . Local law HP Product Duration o f limited warr anty Fa x 1 y e a r Pr int car tri dge Until the HP ink is depleted of the â end of w arran t yâ date pr inted on the cartr idge has bee n reac hed, w hic hev er occur s firs t. This w arranty does not cov er HP ink products that ha ve been r efilled , remanuf actur ed, r efurb ished, misused , or tamper ed with .
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 81 Hewlett-Packard LIMITED WARRANTY STATEMENT This W ar ranty Statement gi ves the c ustomer spec ifi c legal r ights. The c ustomer ma y also have other r ights whi ch vary fr om state to state in the United St ates, fr om pro vince to pr o vince in Canada , and from coun tr y to count r y elsewhere in th e world. T o the ext ent this W arranty St atement is inconsistent w ith local law , th is W arr anty Statement shall be deemed modifi ed to be consistent w ith such local law . Under such local law , certain discla imers and limitations o f this State ment may not appl y to the custom er . F or ex ample, some s tates in the United States , as well as s ome gov ernments outsi de the United States (inc luding pro vinces in Canada), may : ⢠Prec lude the disclaimers and limitati ons in this W arranty Stat ement fr om limiting the statutory rights of a consumer (e.g . the United Kingdom); ⢠Otherwise r estri ct the ability of a manufa cturer to enf orce suc h disclaimers or limit ations; or ⢠Grant the C ustomer additi onal warr anty rights , specify the dur ation of implied w arran ties whi ch the manufac turer cannot disc laim, or not allo w limitations on the durati on of implied w arranti es. Complet e the f ollow ing informati on. It is necessary fo r contacts w ith the selling dealer or Hew lett -P ack ard Com pany: Date of P urchase: Serial Number:
Specifications and regulatory information 8 2 Hewlett-Packard LIMI TED WARRANTY STATEMENT
Inde x A Access Cartridge button 8 , 56 alarm sounds 49 align cartridge menu 15 announcement only 37 Ans.Mode/Contrast button 10 Answer button 11 answer mode 31 answer ring pattern detection 30 answering machine calling 39 password 39 remote access 39 turning on 35 arrow buttons 1 AUTO mode 33 auto reduction menu 13 automatic fax redial 26 B block junk faxes 28 bottom view 7 broadcasting 43 menu 14 broadcasting faxes 43 button Loudspeaker 10 buttons Access Cartridge 8 Ans.Mode/Contrast 10 Answer 11 Cancel 10 control panel 7 Copy 10 Erase 11 Flash 10 , 11 Greeting 11 Menu 9 Mute/Search 10 , 11 Play/Rec. 11 R 10 , 11 Rcv.Mode/Contrast 11 Redial/Pause 10 , 11 Report/Help 8 Resolution 8 Scan & Fax Mode 8 Scroll/Volume 9 Silent Mode 8 Space 9 Speakerphone 11 Speed Dial 9 Start/Enter 10 Symbols 9 C call monitor menu 15 call screening 37 Caller ID 28 junk faxes 28 list 28 report 52 turning on 28 Caller ID menu 13 calling the answ ering machine 39 Cancel button 10 cancel schedule menu 14 cancelling a scheduled job 46 cartridge cleaning 59 maintenance 55 part number 73 replacing 56 changing language 15 clean cartridge menu 15 cleaning the fax 61 clearing jams document 58 clearing memory 53 clearing paper jams 58 contrast 24 default 14 menu 14 control panel 7 control panel buttons 7 copies collate 3 making 3 multiple 3 options 3 reduce or enlarge 3 Copy
button 10 copy collate 3 number of copies 3 print order 3 zoom 3 D date and time 49 date, setting 49 dates 18 delayed fax 14 , 44 dial mode menu 15 dialing automatic fax redial 26 discard size (see also auto reduction) 15 menu 15 distinctive ring 30 menu 14 distribution list. Se e broadcasting faxes document feeder number of pages 5 document jams 58 documents load 2 number of pages 2 DRPD 30 E ECM mode 73 menu 14 entering 18 Erase button 11 erasing all messages 38 selected messa ges 38 error messages 63 EXT. port 7 extension phone fax receiv ing 26 F factory default menu 15 fax forward ing 14 fax header 50 fax log menu 14 fax memory number of pages 5 FAX mode 32, 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones. See sounds faxes reprinting 52 faxing color documents 25 photographs 25 Flash button 10 , 11 forwarding faxes 14 , 47 message paging 41 voice notification 16 front panel 7 front view 6 G getting help 79 Greeting button 11 greeting length of 36 playing 36 recording 36 greeting only 37 H HANDSET port 7 help 79 help list 51 HP Fax parts of 6 HP support 79 I ICM Record Time menu 15 image TCR 29 menu 13 incoming messages length of 15 ink cartridge maintenance 59 part number 55, 72 replacing 56 ink level 15 cartridge 55 ITU #1 chart 74
J jams clearing paper 58 document 58 paper 58 journal 14 junk fa x blocking 28 report 52 junk faxes 13 K key sounds 50 keypad buttons 9 L language 15 menu 15 LINE port 7 loading documents 2 loading paper 1 Loudspeaker button 10 loudspeaker 16 , 53 M making a copy 3 man fax rcv code, HP 1040 menu 14 memory clearing 53 Menu button 9 menu BASIC FAX, options 13 picture 12 using 17 menu setting language 15 message backup 35 message center password 39 remote access 39 turning on 35 message length 35 message paging 41 menu 16 message time 35 messages displayed 63 erasing 38 playing 37 skipping 37 Microphone 11 monitor calls 37 Mute/Search button 10 , 11 O one-touch dialling 22 out of ink 15 out of paper. See reprinting faxes P paging messages 41 paper loading 1 not recommended 23 number of sheets 2 size 23 type 23 paper jams 58, 68 paper size 71 menu 13 paper tray capacity 5 part number ink cartridge 72 pause 21 phone book 21, 51 dialing 22 print 22 searching 22 photo faxing 25 Play/Rec button 11 polling 14 , 45 receive 46 send 45 ports location of 7 print cartridge ink level 55 maintenance 59 part number 55, 72 replacing 56 print fax 52 print quality menu 13 self test 56
print quality problems 68 pulse dialing 15 R R button 10 , 11 Rcv.Mode/Contrast button 11 ready mode 17 rear view 6 receive mode 32 received journal 51 receiving faxes 31 , 32 recording conversation 41 greeting 36 Redial/Pause button 10 , 11 redialing automatic fax redial 26 redial a number in memory 54 regulatory information 76 regulatory notices Canadian statement 77 notice to users in Canada 77 remote access 39 remote password menu 16 Report/Help button 8 reports 51 Caller ID 52 junk fa x 52 phone book 51 printing faxes 52 received journal 51 schedule inform 51 sending confirm 51 sent journal 51 system data 52 TAM status 52 reprinting faxes 52 Resolution button 8 resolution 24 default 14 menu 14 ring pattern detection 14, 30 ring volume 25 rings to answer 27 , 32 menu 13 rings to answ er. See also toll saver S Scan & Fax 29 Scan & Fax Mode button 8 scanner adjustment 63 scanner area cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 51 scheduled job cancelling 46 scheduled jobs cancelling 14 screen calls 15 , 37 Scroll/Volume buttons 9 see answer mode 3 self test 56 menu 15 sending confirm 51 image TCR 13 menu 13 sent journal 51 set broadcasting menu 14 set delayed fax menu 14 set fax forward menu 14 set junk fax no menu 13 set polling send menu 14 setting date 49 time 49 setting date and time 49 setting fax number 50 Silent Mode button 8 silent mode daily 50 daily schedule 15 menu 15 sounds alarm 49 keys 50 on and off 49 Space button 9 speaker volume 25
Speakerphone button 11 speakerphone 16 , 53 Speed Dial button 9 speed dial dialing 22 programming 21 using 21 speed dials number of 5 Start/Enter button 10 supplies print cartridge 55 Symbols button 9 system data 52 T TAM mode 32, 34 TAM status report 52 TEL mode 32 , 34 telephone dialing 4 telephone number s entering 18 text entering 18 time, setting 49 toll saver 40 menu 15 tone dialing 15 troubles hooting fax problems 66 messages 63 paper feeding 68 print quality 68 U unwanted faxes 13 V view ink level menu 15 volume ring 25 speaker 25 W warranty 80
© Cop yri ght 2004 Hew lett -P ack ard De velopment Compan y , L.P . The inf ormation co ntained her ein is subject t o change w ithout notice . No part of the document ma y be photocop ied, r eproduced , or transla ted to another language without the pr ior wr itten consent of He wlett - P ack ard Company . Notice The onl y warr anties f or HP products and s er vi ces are s et forth in the e xpress w arr ant y stateme nts accompany ing such pr oducts and serv ices. Nothing her ein should be construed a s constituting and addition al warr anty . HP shall no t be liable for technical or editorial err ors or omissions contai ned herein. The He wlett-P ack ard C ompany shall n ot be liable for inc idental or consequenti al damages in connection w ith, or ar ising out of the furnishing , perfor mance, or use o f this document a nd progr am materi al whic h it descr ibes. Note: Regulat or y infor mation can be found in the Spe cificat ion s ectio n of th is gu ide. It is not lawf ul in many places to mak e copies of the follo wing items . When in doubt, c heck w ith a legal repr esent ative f irst . ⢠Gov ernmental pape r or documents - P asspor ts - Immigr ation papers - Selecti ve s er vi ce papers - Identif ication ba dges, car ds or insignias â¢G o v e r n m e n t a l s t a m p s : - P ostage stamps - F ood stamp s ⢠Checks or draf ts draw n on Gover nm ental age ncies ⢠P aper c urr ency , tr aveler âs checks , or money or ders ⢠Certifi cates of deposit â¢C o p y r i g h t e d w o r k s Safe ty in format ion W ARNING! T o pre vent fir e or shock hazar d, do not expose this product to rain or any type of moisture . Al way s follo w basic saf et y preca utions when u sing this product to reduce risk of in jury from fir e or electric shock . W ARNING! P otential shock hazar d ⢠Read and unde rstand all instru ctions in the setup post er . ⢠T elephone lines can dev elop haz ardous v oltages. T o av oid electr ical shoc k, do not touc h the contacts on the end of the cord, or any of the sockets on the HP F ax. Replace damaged co rds immediatel y . ⢠Nev er install telephone wir ing during a lightening storm. ⢠Use only a grounded ele ctri ca l outlet when connecting the dev ice to a po wer s ource . If yo u do not know whether the outlet is gr ounded, chec k with a q u alifi ed ele ctrician. ⢠Observe all w arnings and instru ctions mark ed on the pr oduct . ⢠Unplug this pr oduct fr om wa ll outlets and telephone jack s b efore cle an in g. ⢠Do not install o r use this produc t ne ar w ater or when you a re we t. ⢠Install the pr oduct sec ure ly on a stable surf ace. ⢠Install the pr oduct in a pr otected lo cation whe re no one can step on or tr ip ov er the lin e cord , and wher e the line cord w ill not be damaged. ⢠If the pr oduct does not oper ate normall y , see the T r oubleshooting secti on of this user guide . ⢠No oper ator-se r vi ceable par ts inside . Ref er servic ing to qualif ied servi ce personnel . ⢠Use in a w ell ve ntilated ar e a .
Contents i 1Q u i c k s t a r t Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a f ax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics The HP Fax 1040/1050 6 Parts of the HP Fax 6 Control Panel of HP FAX 7 The menus 12 Overview of menu options 13 BASIC FAX menu 13 ADVANCED FAX menu 14 SET UP SOUND menu 15 TOOLS menu 15 SET UP TAM menu 15 LoudspeakerâHP 1040 Fax 16 SpeakerphoneâHP 1050 Fax 16 Navigate the menus 17 Ready mode 17 Menu buttons 17 Enter dates, times, text, and telephone numbers 18 Most tex t fields 18 Fax header telephone number 19 Speed dialing 21 Store a number in the phone book 21 Print the phone book 22 Dial from the phone book 22 One-touch dialing 22 Speed dialing 22 Phone book dialing 22 Paper types and sizes 23 Document types and size s 23 Set document resolution and co ntrast for a single copy 24 Adjust volume 25 Ringer volume 25 Speaker volume 25 Automatic fax redial 26 Receiving via an extension telephone (HP 1040 Fax only) 26 Con t e n t s
ii Contents 3 Additional features Set rings to answer 27 Use Caller ID 28 Turn Caller ID on 28 See who called with Caller ID 28 Print a list of Caller ID numbers 28 Block junk fax numbers 28 Add a junk fax number 28 Delete a number 29 Scan & Fax Mode 29 Image TCR 29 Distinctive ring (DRPD) 30 Step 1âTeach the HP Fax the ring pattern 30 Step 2âSet up distinctive ring (DRPD) answer mode 31 Answer/receive mode 31 HP1040 Fax 3 1 HP1050 Fax 3 2 4 Digital message center (HP 1050 Fax only) Turn on the me ssage center 35 Record your greeting 36 Play your greeting 36 Screen or monitor your calls 37 Announcement only 37 Play back messages 37 Play back new messages only 37 Play back all messages 37 Skip or repeat messages 37 Repeating a message or skipping backwards 37 Skipping a message 38 Erase messages 38 Erase selected messages 38 Erase all messages i n memory 38 Remote Access 39 Remote Passwo rd 39 Access the message center 39 Toll Saver 40 Messa ge paging 41 Set up message paging 41 Receive a message page 41 Record a conversation 41 5 Advanced faxing Broadcasting 43 Delayed fax 44 Polling 45 Setting send polling 45 Polling another fax to receive 46 To cancel the scheduled job 46 Forward faxes 47
Contents Contents iii 6 Feature reference Set the date and time 49 Turn on and off sounds 49 Alarm sounds 49 Key sounds 50 Silent mode 50 Set the fax header information 50 Print reports 51 Automatic reports 51 Reports you can print 51 Reprinting faxes 52 Clearing memory 53 LoudspeakerâHP 1040 Fax 53 SpeakerphoneâHP 1050 Fax 53 Redial a number in memory 54 7 Care and maintenance Print cartridge information 55 View ink level 55 Print the self test 56 Replace the print cartridge 56 Clear jammed documents and paper 58 Document jams during transmission 58 To clear document jam: 58 Paper jams during printing 58 If the paper is jammed in the printing area 58 If the paper is jammed in the paper feed area 59 Maintain the print cartridge 59 Clean the print cartridge nozzles 59 Wipe the print nozzles and contacts 59 Clean the nozzles 59 Clean the cartridge car rier contacts 60 Clean the document scanner area 61 Adjust the scanner 63 LCD error messages 63 Troubleshoot ing 66 Fax problems 66 Print quality problems 68 Digital Message Center problems 69 69 8 Specifications and regulatory information Paper types and sizes 71 Document types and size s 71 Acceptable documents 71 Print cartridge 72 Product specifications 72 A sample of ITU #1 test chart (reduced to 60.5%) 74 Environmental product stewardship program 75 Regulatory notices 76
iv Contents Declaration of conformity 78 Use Hewlett-Packard support services 79 Hewlett-Packard LIMITED W ARRANTY STATEMENT 80
1 Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Quick start 1 Quic k st ar t This c hapter gi ves y ou a qui ck introdu ction to the basi c functio ns of yo ur new fax machine. P l ease ref er to the l ater chapters for detai led inst ructions. L oad paper Y ou can load up to 5 0 sheets of plain paper in the input tr a y . Bef or e loading the paper , mak e sure the paper si z e is set corr ectl y in the BASIC FAX menu . For m o re in for ma t ion, see Paper Size on page 13 . The HP F ax is desi gned to wor k with a v arie t y of plain papers (cotton bond 7 5â90 g/ m 2 (20 â2 4 lb .)) in A4, Letter , and Legal si z e s. TI P: Some paper s hav e a side thatâs been conditi oned for pr inting. T he â prin t side â is indicated on the paperâs pac kaging . Al wa ys load w ith the pr int side fac ing y ou . 1 The â arr o w buttons â located under the Men u button on the contr ol panel ar e designat ed by !" in the instru ctions . 1 1 Slide the P aper Gu ide to Ltr or A4 pa per w idth . Be sur e not to b ind the paper stack . 2 P ull the P ape r T r ay Co v er tow ard y ou to open i t . NO TE: Y ou must open th e P aper T r ay Co ver to pr operl y insert the pape r . 2 1
Qui ck s tart 2 Load documents to fax or copy L oad doc uments to f ax or cop y Y ou can load up to 10 pages in the doc ument feeder . Load the doc uments face do w n (printed side to war d the machine). Send a fax 1. Place the document to be se nt (up to 10 pages) in the document f e eder . 2. Dial the number b y using one of thes e methods: ⢠Entering the n umber and pres sing Start/Enter . ⢠Lifting the handset , enter ing the number , and pr essing Start/Enter . â¢U s i n g t h e Lou ds pea ker or Speaker phone button to list en as yo u dial, then pres sing Start/Ente r . ⢠Pres sing and holding a One T ouc h button. F or more inf ormatio n, see One-touch dialing on page 2 4. â¢P r e s s i n g t h e Speed Dial button , enter ing a speed dial code and pr essing Star t/ Enter . For m ore in form a tio n, se e Dial from the phone book on page 2 4. NO TE: One tou ch and speed di al codes mus t hav e been pr ev ious ly pr ogrammed . F or mo re in form a tio n, s ee Stor e a number in t he phone bo ok on page 2 3 . 3 F an, n eat ly stack, then inser t u p t o 5 0 s h e e t s o f p a p e r wi t h the pr int side fac ing yo u. 4 P ush the P aper T r ay C ov er back int o place. 4 3 Adj ust guides to doc ument wi dth.
Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Q UICK START Quick start 3 Receive a fax Re c eive a fa x Ho w fax es are r ecei ved depen d s on ho w the Ans wer Mode/R ecei ve Mode is set . F or mor e infor mation, see Set r ings to answer on page 2 7 . F AX or T A M answ er mod e The f ax machine w ill ans wer the teleph one, a utomaticall y detect f ax tones, and r ecei v e a fax. TI P: If y ou answ er the telephone and hear f ax tones, p r ess the Start/Enter button to r eceiv e the fax . AU TO a n s we r m o d e In A UT O mode the teleph one rings f or a certain nu mber of ring s (see Set rings to answer on pag e 2 7) , then sw itches to F AX recei ving. TEL ans wer mode If the answ er Mode is set to TEL , yo u must manuall y re cei ve fax es. 1. Ans wer the telep hone. 2. If y ou hear fax tone s, pre ss the Start/Enter button. 3. Once y ou hear f ax tones f rom both mac hin es (thi s may take se veral seconds ) , you should hang up the teleph one. Mak e a cop y Y ou can mak e multiple copies o f a10 page doc ument . Single copyâdefault settings 1. T u rn the page f ace dow n and insert it into the doc ument feeder . 2. Press Copy twi ce . Multipl e copies or copies with options/sett ings 1. T u rn the page f ace dow n and insert it into the doc ument feeder . 2. Press Copy . Number of Copies then 01 [01-50] w ill display . TI P: The max imum number o f copies depends on the model y ou purc hased . 3. If y ou want mor e than one copy , use the phone pad to en ter the number of copi es. 4. Pr ess Cop y to start cop ying or pr ess Start/Enter to go to the next opti on. Zoom Rate then 97% w ill displa y .
Qui ck s tart 4 Make a telephone call 5. Pre ss !" to select the r eduction or enlar gement per centage you w ant (50 â12 5). TI P: The max imum enlarge m ent per cent depends on the mo del y ou purc hased. 6. Press Cop y to start cop ying or pr ess Start/Enter to go to the next option . Collate then Off w ill display . 7. Pr ess !" to select On if y ou want the copi es collated. If Col late is Off , pre ssing either Copy or Start/Enter w ill start copy ing. 8. If Collate is On , pr ess Cop y to start copy ing or pres s Start/Enter to go to the ne xt option . Print Order then Normal will display . 9. Pres s !" to select Reverse if y ou want the las t page printed f irst . Pr inting the copi es in re ver se or der will ca use the f irst page to be on t op when the cop y is complete . 10. Pres sing either Cop y or Star t/Ente r w ill start copy ing . Mak e a teleph one call Use one of the follo w ing methods: ⢠P ic k up the handset and dial the nu mber . ⢠Pr ess and hold a One T ouc h number . This turns on the s peaker . When yo u ar e connect ed, pi ck up the handset (HP 10 5 0 F ax does not hav e to pi ck up handset since it has a speak erphone .) F or mor e infor mation , see One -touch dialing on p age 2 4. ⢠Pr ess the Speed Dial button , enter a speed dial code and pr ess Start/Ente r . This tur ns on the speak er . When you ar e connected , pic k up the handset (HP 105 0 Fax does not hav e to pi ck up handset as i t has a speaker phone.) F or more inf ormatio n, see Dial fr om the phon e book on page 2 4. ⢠HP 105 0 F ax: Pre ss the Speakerphone button and dial the number . NO TE: One touc h and speed dial code s must ha ve alr eady been en tered be for e y ou can use them . F or more informati on, s e e Store a number in the phone book on page 2 3 .
5 HP Fax basics 2 HP F ax basi cs This c hapter lists the basic f eatures of y our new HP F ax and intr od uces y ou to the machine. F or deta iled i nstructions, r efer to th e later chapters. T he HP Fa x featur es The HP F ax off ers the follo w ing featur es: ⢠100 page fax memory ⢠5 0 page paper tra y ⢠10 page document f e eder ⢠Scan & F ax capability : Scan the entir e document int o memor y befo re sending (s ee page 2 9). ⢠80 to 100 (depe nd s on model) speed di aling locations (inc luding10 One - T ouc h speed dials) (s ee p age 2 3). ⢠Distincti v e Ring (DRP D) capability : Multiple numbers on the same phone line that ar e differ enti ated by r ing p attern (this f eature onl y is availa ble in cer tain ar eas) (see page 30). ⢠Br oa dcasting: Se nd the same doc ument to multiple destinati ons (see page 43). ⢠F ax forw arding: F orwar d docume nts to another fax mac hine (see page 4 7). ⢠Delay ed fax : Send the document at a later time (see page 44). ⢠Send/R ecei ve P olling: Re trie ve a w aiting fax or hold a fax t o be pi ck ed up (see page 4 5). ⢠Calle r ID (see page 2 8). ⢠La st 10 number r edial (see page 54). ⢠Junk fax bloc king (w ith Caller ID) (see page 2 8). ⢠Reports to help you manage y our wor k (see page 51 ). T he HP 105 0 F ax only The HP 10 50 F ax also offe rs a Digital Message Center w ith these featur es: ⢠30 min utes of incoming me ssage memory ⢠30 s econd gree ting ⢠Mess age paging: Calls y ou whe n you ha ve r ecei ved a me ssage . ⢠Re m ot e a c c e ss ⢠To l l s a v e r ⢠Sp ea kerp ho ne
6 HP Fax basics The HP F ax 1040/10 50 Th e H P F a x 1 04 0 / 1 050 P ar ts of the HP F ax Fig u re 2-1 Fro n t v i e w Fig u re 2- 2 Rea r vi ew 1 Doc ument support 2 Pa p e r t r a y 3 Pa p e r t r a y c o v e r 4 Doc ument guide 5 Doc ument feeder 6 Hands et 7 Pa p e r g u i d e 8 P aper support 8 7 6 5 4 3 2 1 1 Po w e r c o r d s o c k e t 1
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basic s 7 The HP Fax 1 040/ 1050 Fig u re 2-3 Botto m vi ew Co ntr ol P anel of HP F AX Fig u re 2- 4 Con trol panel o f HP 1040 F ax 1 Conn ect handset to the HANDSE T port. 2 Connec t telephone line to the LI NE por t . 3 HP 1 040 on ly : C onnect ans wer ing machine or e xtension phone t o the EXT . por t. 3 2 1
8 HP Fax basics The HP F ax 1040/10 50 Fig u re 2-5 Co ntr ol panel of HP 105 0 F ax Fig u re 2-6 HP 104 0 & HP 105 0 F ax contro l panelâLeft side HP 1050 F ax ABC DEF JKL GHI MNO TUV PQRS WXYZ 1 Scan & Fax Mode : When Scan & F ax mode is turned on , the dev ice scans all page s befor e starting to se nd the fax. T he button is lit when Scan & F ax Mode is turned on . 2 Silent M ode : Will mut e most sounds made b y the de vi ce. T o do this automatical ly at certain hours , See Adjust volume on p ag e 2 8 for i nst ru ctio ns on using the menu . T he but ton is lit w hen Silent Mode is turned on. 3 Rep or t/ H elp : Prints statu s r epor ts or the Help fi le, wh ic h wil l p rovi d e i n fo rm a t i o n o n us i n g yo u r HP Fax . 4 Access Cartridge : Mov es the print cartr idge to the center so it can easily be r eplaced. 5 Reso lu tio n : Impr o ves the c larity of a doc ument that you a re f a xi n g o r c o p yi n g. HP 1050 F ax 2 3 5 4 1
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basic s 9 The HP Fax 1 040/ 1050 Fig u re 2- 7 HP 10 40 & HP 105 0 F ax contr ol panelâMi ddle Fig u re 2-8 HP 104 0 & HP 105 0 F ax contro l panelâR ight side upper 6 Space : [T he 1 ke y]. Enter s a space betwee n wor ds when entering a nam e in a text field. 7 Display : Display s menu items an d messages f rom the HP F ax. 8 K ey pad : Dials teleph one a nd fax nu mbers and enter s letters and s y mbols in te xt fie lds. The phone k ey pad is also us ed for one -touch di a ling . 9 Sy m b o l s : [The 0 k ey]. Used to enter spec ial char acter s when enter ing a name in a text f ield. 10 Sp eed Dial : [The # k ey]. S tore s and dials 80 or 100 (v ari es by model) te lephone/fax number s. ABC DEF JKL GHI MNO TUV PQRS WXYZ 7 6 4 10 9 8 11 Menu : Displa ys the options a vaila ble for y our HP Fa x. 12 Sc roll/V olume : ⢠W hen you ar e enter ing numbers or te xt, mo ves the cur sor to the digi t or character to be edited. â¢W h e n M enu has been pre ssed, displa ys the ne xt and pre vi ous menu options. Re ferr ed to as the arr ow k ey s in text and are de signated b y: !" . ⢠W hen no other button has been pr essed, adju sts the r i nger vo lume. ⢠If the hands et is off hook, adj usts the handset vol u m e. ⢠W hen Lo udsp eaker or Speakerphone ha s been pr essed , adjusts the speak er vo lume. 11 12
10 HP Fax bas ics The HP F ax 1040/10 50 Fig u re 2-9 HP 104 0 & HP 105 0 F ax contr ol panelâRi ght side lo w er Fig u re 2-1 0 HP 10 40 F ax only contr ol panelâR ight middle 13 Copy : ⢠Pr ess tw ice to cop y a doc ument with the def ault copy s etti ngs. ⢠Pr ess once then set options. Pre ss Start/Enter between opti ons. Pre ss Cop y to copy the document . 14 Start/Enter : ⢠S tarts a fax or pr inting a r eport. ⢠A ccepts the selecti on sho wn in the displa y . 15 Cancel : ⢠In a Menu , stops an oper ation and r eturns to Read y mode . ⢠W hen entering te xt or numbers: - Pr ess once to backspace delete numbers or letters when editing . - Hold do wn to delete entir e f ield. - Pr ess again af ter holding dow n to retur n to Ready mode . 14 13 15 16 M ute/S earch : ⢠Mute s the telephone during a telephone call. ⢠S earc h for a number s tored in memory . 17 Lo ud sp ea ker : Allo w s you to lis ten to the telephone w hile dial ing or accessing vo ice mail w ithout lifting the handse t. Al low s yo u to listen onl y . Ther e is no spe aker phon e capabilit y . 18 Redial/P ause : ⢠A utomati cally r edials the last numbe r or allo ws y ou to selec t one of the last 10 numbers t o redial . ⢠A dds a pause while enter i ng a speed dial number . 19 R or Flash : S witc hes betw een telephone f unctions; fo r e xample , call waiting . Cont a ct y our local telephone compan y fo r informati on. The n am e o f this button var ies b y c ountry . 20 Ans. Mo de/Contrast : ⢠W hen no document is loaded , pr essing this but ton changes the Answ er Mode. See Ans wer/receive mode on page 31. ⢠W hen a document is loaded , pressing this button change s the contra st for f axing and cop ying . 18 17 16 19 20
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 11 The HP Fax 1 040/ 1050 Fig u re 2-1 1 HP 10 50 F ax only con trol pane lâRigh t middle Fig u re 2-1 2 HP 10 50 F ax onl y contro l p anelâUpper r ight 16 Mute/ Sear ch : ⢠M utes the teleph one during a t elephone call . ⢠S earc h for a number stor ed in memor y . 17 Sp eakerphone : The HP 10 50 pr o vides a full y fun ct ion a l sp e aker ph on e. 18 Redial/P ause : ⢠A utomatically r edials the last number or allow s you to select one of the last 1 0 numbers to redial . ⢠A dds a pause while entering a s p eed dial number . 19 R or Flash : S witc hes between telephone f unctions; fo r ex ample, call w aiting. C ontact y our local te l e p ho n e c o mp a ny for i n fo rm a t io n. Th e n am e of this button var ies b y countr y . 20 Rcv . Mod e/Contrast : ⢠W hen no document is loaded , pressing this button change s the Recei ve Mode . See Answ er/receive mode on pa ge 31. ⢠W hen a document is loaded , pressing this bu t ton change s the contr ast for f axing and cop ying . DEF MNO WXYZ 18 19 20 17 16 21 Greeting : Pr e ss and ho ld to r ecor d the gr eeting f or the Digit al Messaging C enter . Pre ss again to st op t h e re c o rd i n g. 22 Play / Re c : Use to play ans wer ing machine messag es or to r e cord messag es. 23 Er ase : ⢠Pr ess dur ing a message to delete that message . ⢠Pr ess and ho ld to delete all messages . 24 Ans wer : T urns the ans wer ing mac hine on and off . Button is lit w hen the answ er ing machine is on . 25 Mic rophone : T his icon sho ws the locati on of the mic ropho ne used fo r the Speak erphone and to r ecor d the answ er ing machin e greeting . 24 23 21 22 25
12 HP Fax bas ics The m enus Th e m e n u s T OOLS Clean Cartr idge Align C ar tri dge Vi ew Ink Le vel Adj ust Scanner F actory Default Language Dial Mode Discar d Siz e Self T es t SET UP S OUND Alarm S ound K ey S ound Silent Mode BA SI C F AX R ings to Answ er Caller ID Set Junk F ax No . Prin t Q uality P aper Si z e Sending C onfirm Image T CR Auto R eduction F ax Log Res olution Cont rast SET D A TE & T I ME Date F ormat Date & T ime SET F AX HEADER F ax Number F ax Name (HP 105 0 F ax only) SET UP T AM T oll Sa ver Call Monitor ICM Recor d Time Rem o te Password Silence Acti on Off Hook Acti on Message P aging AD V ANCED F AX Set Br oadcasting Set Dela yed F ax Set F ax F orward Set P olling Send Cancel Sc hedule Man F ax Rcv Code* E CM Mode Distincti ve R ing *HP 1040 F ax only MEMOR Y CLEAR F axes in Memory F ax Header Dial/Sc hedule F ax Log
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 13 Overv iew of men u options Ov erv ie w of me nu opti ons Y our fax mac hine has settings that y ou can change . T o find out ho w the options ar e c urr ently set , print the S y stem Data r eport (see Print reports on page 51.) T o chang e th ese set ting s, see Navi gate the menus on page 1 7. The ta bles below sho w s the options f or a menu in the left column and the ir setting ch oices in the right column . BAS I C F A X m e n u Opt ion Set tings Rings To Answer Y ou can selec t the number of ring s befor e ans wer ing an incoming call . If yo u ar e using your mac hine as both a telep hone and a fax machine ( A UT O or T AM mode) , we sugges t you s et the ring coun t to at least 4 (HP 104 0) or 2 (HP 105 0 with T oll Sav er turned on) to gi ve y ou time to answ er . The n umber of rings can be 2 to 7 . Caller ID Y ou can see the number o f the person calling y ou . Bef ore u sin g this featur e , Caller ID se r vi ce must be ins talled on your tele phone line by the teleph one company . The s ettings are On , On w/ Junk Fax , and Off . F or more inf ormation , see Use Caller ID on page 28. Set Junk Fax No. If you ha ve Caller ID set t o On w/ Junk Fax , you ca n b lo ck faxes from pa r t icu l a r n u mb e rs . Y ou m us t h ave re c eive d a f a x fro m t ha t nu m b e r to b l o ck i t. Ev en t hough you have added junk fax numbers, if you turned off the Cal ler ID option abo ve , the Junk F ax pro tection w ill be remo ved . The se t tings ar e Add and Delete . Print Quality Allo ws y ou to set the pr int quality to Normal or Draft. Paper Size A4 , Letter and Legal are the pa per si ze s you can u se to r eceiv e fax es and copy . Sending Confirm A conf irmatio n report sho ws w hether the tr ansmissio n was succe ssful or no t, ho w many pages w er e sent, et c. ON : prin ts a c onf irmation r eport auto ma ticall y each time y ou send a fax . OFF : ne ver pr ints a confir mation r epor t (Y ou can print one man ually using the Repo r t/H el p button (s ee Print reports on page 51). ERROR : pr ints only w hen an err or occurs . Note that this r eport can include the Image T CR (see Image T CR on page 2 9) . Image TCR Image T CR pr ints a sending confir m page with a miniatur e image of the f irst page of the f ax. Auto Reduction When r ecei ving a doc ument as long as or longer than the paper loaded , the machine can r educe the data to f it your pa per . If the fax machine cannot f it the data into one page with the fe a ture enabled , the data is div ided and printed in actual si z e on t wo o r more sheets. T he settings are On and Off .
14 HP Fax bas ics Ove r vi ew of men u options AD V ANCED F AX menu Fax Log The F ax Log sh ow s th e spec ific inf ormation concerning tr ansmission or r eception acti viti es, the time and date of most r ecent 40 tr ansmissions or r eceptions. The s et ti n gs a re On and Off . Resolution Sets the def ault r esolution w hen copy ing and fax ing. Th e settings ar e: Standard , F ine , and Superfine . F or more inf ormation , see Set document resolution and contrast for a si ngle copy on page 2 6 . Contrast Sets the def ault contr ast when cop ying and f a x ing. Th e settings ar e: Normal , Lighten , Photo , and Darken . F or more infor mat ion , see Set document resolution and contrast for a single cop y on page 2 6 . Option Settings Option Settings Set Broadcasting Allo ws you to send a fax to se ver a l fax numbers at once. Set Delayed Fax Allo ws y ou to set up a fax to be sent at an y time in the next 2 4 hours. Set Fax Forward Allo ws y ou to forw ard incoming fax es to another fax number . Set Polling Send Allo ws y ou to set a fax to be polled by another machine . Cancel Schedule Cancels all sc heduled fax es. Man Fax Rcv Code (HP 1040 only) The Man ual Fax R eceiv e Code allo ws y ou to start rece iv ing a fax fr om an e xtension phone . If yo u pick up the e xtension phone and hear a fa x tone, ente r the code and the fax w ill start re ceiv ing. Y ou cann ot change the * *, j ust the number between them. T he code can be 0 to 9 . ECM Mode Err or corr ection mode c ompensates for poor line quali ty a nd ensures accur ate, er ror - fr ee transmis sion w ith any o ther ECM-equ ipped facsimile mac hine . If the line quality is poor , transmissio n time may be incr eased when E CM is enabled. The s et ti n gs a re On and Off . Distinctive Ring Distinctiv e ring (DRPDâdistinctive r ing pat tern detection) is a servi ce pro vi de d b y some telephone compani es that assigns tw o phone numbers t o one phone line , each of w hich mak es yo ur phone r ing di ffer ently . If yo u subscr ibe to this servi ce, y ou can progr am yo ur machine to learn one phone number and distincti ve r ing for incoming fax es. F or mor e informati on, see Distinctive r ing (DRPD) on page 30.
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 15 Overv iew of men u options SE T UP S OUND menu T OOLS menu SE T UP T AM men u Opt ion Set tings Silent Mode Y ou can turn off s ounds the machine mak es either manuall y or on a daily sc hedule (fo r ex ample, to tur n off the sounds after wo rk hours and o verni ght) . Manual : T o turn off and on the sounds, use the Sil ent M ode button on the contr ol panel. Daily : Enter a start a nd end time. Us e the 1 and 2 ke ys to sw itch between AM and P M. Opt ion Set tings Clean Cartridge Cleans the pr int cartridge to impr ov e print qualit y . Align Cartridge Ali gns the print cartr idge to impr o ve pr int quality . View Ink Level Allo ws y ou to see the estimated le vel of ink r emaining in the cartridge . Adjust Scanner Use onl y if you ha ve dr opped the fax mac hine. Factory Default Retur ns all settings to fac tory defaults . Language Ther e are three languages yo u can use for displa y and reports: English, Spanish, and F r ench. Dial Mode Set the di aling mode to the t ype o f the ex change to w hich y ou are co nnected: Tone or Pulse . Discard Size If y ou turn the Au tomatic R eduction opti on off , you can s et the fax machine to discard an y ex cess image at the bot tom of the page when r eceiv ing a docu ment as long as or longer than the paper loaded in y our machine . If the incoming fax is out of the mar gin you ha ve set , it will be pr inted on t w o sheets of paper . The Dis card Si z e can be 00 to 30 mm . Self Test Prin ts a self test to allow y ou to tr oubleshoot pr oblems. Opt ion Set tings Toll Saver Adds 2 rings to the rings to answ er setting unless a message has been rec eive d. Call Monitor Allo ws y ou to sc reen calls . ICM Record Time Adj usts the amount of time a caller has to r ecord a me ssage.
16 HP Fax bas ics Loudspeak erâHP 1040 F ax Lou d sp e a ker â H P 1 040 F a x Y ou d o not need to pic k up the handset to make a phone call. Whe n dialing , just pr ess the Loudspea ker button and ente r the numbers . When yo ur par ty answ ers, pi ck up the handset to talk t o them. This f eature is es peci ally use ful fo r checking v oicemail mes sages. NO TE: Y our HP 10 40 F ax does not hav e speak er phone capab ilities . T he loudspeak er enable s you to hear calls bu t y ou mus t speak using the handset . TIP : If you w ant to shar e the conv ersati on with s omebody beside y ou , pic k up the handset and pres s Lo ud sp ea ker . The line is still connect ed a nd ev erybod y can listen to the con ver sation . While y ou are using Lo ud sp ea ker , do not place the handset beside the s peaker , as this ma y result in ho wli ng. S peake rpho neâHP 105 0 F ax The HP 10 50 F ax has f ull speak erphone capab ilities . Y ou nev er hav e to lift the hand set if you do not want to . Press Speak erphone to m a ke an d rec eive c a ll s a s we ll a s li s te n in g to y our ans wer ing machine me ssages. While y ou ar e using the Speak erphon e , do not place the handset beside the speak er , as this may r esult in ho w ling. Remote Password Sets the pas sw ord f or retr iev ing y our messages f rom another pho ne. Silence Action T ells the mac hine what to do w hen it detects silence after ans wering . The set tin gs a re: Disconnect , Receive Fax , and Record Silence . Off-Hook Action T ells the mac hine what to do w hen the incoming call leav es the phone off the hook . The settings ar e: Disonnect and Record Off-Hook Message Paging T he dev ice will call y ou and gi ve y ou a message wh en you hav e a new vo ice mess age. Y ou can then use y our re mote passw or d to r etrie ve it . Option Settings
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 17 Nav igate the menus Na v igat e the menu s R e ad y mode Whene ver the HP Fax is r eady for f a x ing a nd copy ing (called Ready mode), it will display the date, time , and answ er mode. F or e xample , OCT-05 02:23PM FX Menu bu t tons Use the Menu buttons to nav igate the menu items. Ex ampl e T o c hange the default R esoluti on setting to F ine, y ou w ould tak e the follo wing steps. 1. Pr ess the Men u button r epeatedly until BASIC FAX displa ys . 2. Press Star t/Enter . Rings to Answer w ill display . 3. Use t he !" to scr oll u ntil Resolution dis play s . 4. Pr ess Start/Enter . Standard w ill display . 5. Use the !" to scr oll u ntil Fine displa ys . 6. Press Star t/Enter . 7. Pr ess Ca ncel to r et urn to Ready mode. 1 Pres s the Menu button to access the menu sy stem . 2 Us e the !" buttons to scr oll thr ough the options on a partic ular lev el . 3 Pr ess Start/Ente r to selec t a partic ular menu option . 4 Pr ess Cancel to return to Ready mode . 4 3 2 1
18 HP Fax bas ics Enter date s, times, t ext, and t elephone number s Enter dat es, time s, t e xt , and telephone n umbers Use th ese but tons when menu items ask you to enter da tes, tim e or text . ⢠If the date for mat seems unfamili ar , c heck that you se lected the corr ect one for y our country when setting up y our HP F ax (see Set the date and time on page 4 9). ⢠Some items on the dis play w ill show u p with the blinking curs or under the item to chang e. Sim ply pr ess the k e y for the ne w char act er or number o r use the !" to mov e to the one you w ant to change. ⢠T o enter a pause in a telepho ne number , pre ss Redial/P ause . A P w ill appear in the displa y . Pres s the button multiple times for a lo nger pause . ⢠When en tering t ext , pr ess the phone pad button r epeatedly t o scr oll thr ough the char acte rs. Us e the follo w ing table fo r ref er ence . Most text fi el ds The letters and n umbers scr oll as sho wn next to each button f or text f ields such as the phone book . Pres s the 2 to displ ay an A and wait br ief ly fo r the cur sor to adv ance bef ore pr essing 3 to select D . If y ou want a B , pr ess 2 tw ice in rapi d succession . Ta b l e 2 - 1 Ke ys to enter text an d num bers Key P ro d u c e s 1 â space 1â 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 7 8 T U V 8 9 W X Y Z 9 0 - , . â / * # & ( ) 0 * nothing if te xt field , use the 0 k ey to enter * # nothing if te xt field , use the 0 k ey to enter #
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 19 Enter date s, times, t ext , and telephone numbe rs F or ex ample , to enter âJacque & Baja , Inc. â follo w these step s. F ax header telephone number F or most telephone numbers y ou can only enter the number s (for e xample , 12 34 5 6 7 89 0) . F or the fax header that prints on all y our fax es (see Set the fax he ader information on page 5 0), you can enter some punc tuation in the n u mber . T o punctuate the telephone number in the fax header , use thes e k ey s. Fo r ex a m p l e, t o e n t e r â ( 1 23 ) 456 -7 89 0 â f o l l ow t h e s e s t e p s . Press Result ! , " , """ , ## , $$ , %% âJACQUEâ w ill display . & Enter s a space . ''''''''' â&â w ill display . & Enter s a space . "" , " , ! , " âBAJAâ w ill display . ''' â,â w ill display . ((( , )) , """ âINCâ w ill display '''' â.â w ill display . T able 2- 2 K ey s to punctuate the fax header t elephone number K ey Produces 1 â spa ceâ 1 * ( ) # â Press Result * â(â w ill display . && , " , % â123â w ill display . ** â)â w ill display . & Enter s a space .
20 HP Fax bas ics Enter date s, times, t ext, and t elephone number s ( , ! , ) â456â w ill display . # â- â w ill display . â # , $ , * , ' â7890â w ill display Press Result
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 21 Speed dialing Sp eed dialing Y our HP F ax has a built -in phone book that allo ws y ou to ent er up to 80 or 100 (v ari es b y mod el) names and n umbers fo r fax ing or telephone us e. Once ent ered , y ou can dial the number b y any of thes e methods. ⢠One - T ouc h (fir st 10 number s) ⢠Speed dial code ⢠Sear ching the phone boo k All numbers mus t be stor ed in the phone b ook befor e use . St ore a n umber in the phone book Once in the phone book thes e numbers can be dialed using one to uch buttons , speed dial codes , or by sear c hing the phone book . 1. Hold the Speed Dial button for about two seconds . The d is p lay s hows Speed [00-80]>## . NO TE: The number of a vailable speed di al codes var ies b y model. 2. Enter a two-digit number and pr ess Star t/Enter . Numbers fr om 00 to 09 w ill be used f or One -T ouc h d ialing , and the number s 10 and up w ill be used for S peed dialing . 3. Enter t he telep hone/fax number you want to stor e ( up to 40 d igits) a nd press Start/ Enter . ⢠If you w ant a pause between n umbers (for e xample , when ent ering an access code wher e y ou need to wait f or a second dial tone), pr ess Redial/P ause . A P appears in the dis play . F or a longer pause , simpl y pres s Redial/P a use again . ⢠If you mak e a mistak e while ent ering a number , use !" to move the c u rsor under the digit , then enter the corr ect digit . ⢠Cancel w ill backspace delet e in the fi eld. â¢H o l d i n g d o w n Cancel w ill c lear the whole f ield . 4. Ente r the name (up to 20 c harac ters) and pr ess Start/Enter . If yo u do not want a name , ju st skip this step by pr essing Start/Enter . TI P: If y ou hav e subsc ribed t o a Caller ID servic e, w e r ecommend that y ou enter a name . 5. Pre ss Cancel to e xit .
22 HP Fax bas ics Speed dialing Pr int the phone book 1. Pr ess Repor t/H elp . 2. Press !" until Phonebook display s and pre ss Star t/Enter . Dial f r om the phone book Dialing w orks the same f or both fax es and tele phone calls. If a document is loaded, the HP F ax sends the fax . One - touch di aling ! Pr ess and h old the number (0 thr ough 9) on the phon e pad. Y ou can ref er to the number assi gn ed to each code b y printing the phone book. See Print the phone book on page 2 2 . TIP : Y ou can also dial the se numbers u sing the speed dial code as descr ibed belo w . Spee d dialing 1. Pr ess Speed Dial . 2. Enter a two -digit speed dial code . Y ou can ref er to the number assi gn ed to each code b y printing the phone book. See Print the phone book on page 2 2 . 3. Press Start/Enter . Phone book dialing Y ou c an sear ch the entir e phone book to find the number y ou w a nt to dial . Search sequentially thr ough th e phone book 1. Pr ess Mute /Sea rch . 2. Press !" to mo ve up war d or dow nw ard thr ough the direc tor y until you f ind the number y ou want . 3. When the n umber yo u want appear s in the display , pre ss Star t/Enter to dial . Search for a particu lar first letter 1. Pr ess Mute /Sea rch . 2. Pres s the phone pad button labelled w ith the letter you w ant to find . ⢠F or ex ample, if y ou want to f ind the name âNEW Y ORKâ , pres s the 6 button, whi ch is labelled w ith âMNOâ . ⢠The mac hine fi nds the close st entry . ⢠If the machine cannot f ind a name that begins w ith the giv en letter , the machine sho ws the message Not Found . 3. When the name and nu mber you w ant appears in the displa y , pres s Star t/Enter .
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 23 P aper type s and siz es P aper type s and si z es The HP F ax is designed t o w ork optimall y w ith plain paper (cotton bond: 20 lb ., 7 5 g/ m 2 ) in the follo w ing si z es: A4, Le t ter , and Legal . TI P: Some paper s hav e a side thatâs been conditi oned for pr inting. T he print side is usuall y indicated on the paper â s pack aging. Alwa ys load w ith the pr int side f acing y ou . Y ou can load up to 5 0 sheets of paper in the paper tr ay . Satisfact or y prin t and r ecei ve quality can be obtained with man y types o f plain paper . Since the quality of plain paper v arie s widel y , test the pr int quality befor e buy ing large quan tities of paper . Y our machine u ses a var iety of paper s including: ⢠Cop ier paper ⢠Bond paper ⢠Dual-purpos e paper Becaus e a ll paper v ari es in phy sical c haracte risti cs, y ou can r ecei ve mi xed r esults fr om differ ent pac kages o f paper ev en though the pack ages contain the same ty pe of paper . If y ou encounter undesira ble results , tr y the other side o f the paper , a differ ent type , or another pac kage o f the same kind of paper . Do not use the f ollo wing types o f paper with y our machine: ⢠Con tinuous f orm feed paper ⢠S ynthe tic paper (T yv ek ® , etc.) ⢠The rmal paper ⢠Multi-sheet fo rms and do c uments ⢠Chemi ca lly tr eated paper (pr essur e -sensiti ve pa per , car bon -coated paper , etc.) ⢠Coated (glo ss y , photo, etc.) ⢠P apers w ith raised , embossed letter ing Doc ument t y pes and si z es Accepta ble documen t siz e depends on whethe r y ou are f axing a single shee t or multiple pages . ⢠The minim um document si z e is 14 8 mm (5 .8 in.) w ide b y 12 8 mm (5 in.) long . ⢠The max imum si z e is 216 mm (8.5 in .) wi de by 3 5 6 mm (14 in.) lo ng. F ollo w these tips t o ensur e wor r y-fr ee fax ing . ⢠Be sur e that your doc ument is dry and free o f staples , paper clips , and other f ore ign obj ects . ⢠F or mor e info rmation on w hat kind of paper y ou can use f or documents, s e e Acceptable docum ents on page 71.
24 HP Fax bas ics Set doc ument res olution and contr ast f or a single copy ⢠I f y o u a re s e n d i n g m o r e t h a n o n e s h e e t , m a k e s u r e t h e b o t t o m s h e e t e n t e r s f i r s t . I n s e r t the sheets with a slight pus h to ensur e smooth f eeding. ⢠F or multiple shee ts, all pages of the documen t must be the same si z e and pape r t ype . ⢠If y ou are loading page s that are un usually thic k or thin, f eed one sheet at a time . If the docume nt does not feed corr ectl y , open the contr ol panel , remo ve the doc ument, and try loading it again. DO NO T tr y to send documents that are: ⢠we t ⢠c ove re d wi t h we t i n k o r p as t e ⢠wr inkled, c urled, or f olded ⢠too thin (less than 0. 0 7 mm (0.18 in.) thi ckâonio nskin, airmail pape r , et c.) ⢠too thick (mor e than 0.15 mm (0 . 38 in.) thi ckâinde x c ar ds, file f olders) ⢠chemi cally pr ocessed (pr essur e -sensiti ve paper , carbon-coated paper , etc.) ⢠coated (gloss y , etc.) ⢠too small or shor t (such as a label, v oucher , etc.) ⢠made of cloth or m etal T o send thes e documents , use an off ice copi er to make a photocop y fir st, a nd then send the cop y . Set doc ument r es oluti on and contr a st f or a single cop y Doc ument re solution and contr ast ar e set in the s ame ma nner f or both fax es and copies . F or mos t faxe s and copi es, def ault settings w ill w ork w ell. If you nee d to sen d/c opy a docume nt with unusua l cont rast character istics, includ ing photogr aphs, y ou can adj ust the res olution and con tras t for that doc ument u sing the contr ol panel buttons. TIP : Y ou can also ch a nge the defa ult settings for all doc uments using the menu . See BAS I C FAX m e n u on page 13 . W e r ecommend y ou use doc uments pr inted using a high q ualit y prin ter , felt tip pen , black ink , or type wr iter . The paper sh ould be white or ve r y light , and of nor mal wei ght, not car dboard or onio nskin. Blue lines on a r uled pad donât f ax well . F or mor e infor mation on the types o f paper yo u can use f or documents , see Doc ument types and siz es on page 2 3 . NO TE: Y ou mus t set the r esoluti on and contra st befo re dialing the n umber .
HP Fax basics HP Fax basics HP Fax basics HP Fa x basics HP Fax basics HP Fax basics HP Fax basics HP Fax basics 25 Adjust volu me 1. T u rn the page f ace dow n and insert it into the doc ument feeder . F or mor e inf ormatio n, s ee Load documents to fax or cop y on page 2 . 2. Press Resolu tion repeatedl y to select the option y ou want . ⢠STANDARD w orks w ell for pr inted or type wr itten or iginals w ith normal-si z ed cha rac te rs. ⢠FINE is good for doc uments con taining a lot of detail. ⢠SUPER FINE w orks w ell for doc uments containing e xtr emely f ine detail; for e xample , a map or engineerin g d r aw ing. SUPER FINE only w orks if the r emote machine al so has the SUPER FINE fea t ure. TI P: S UPER FINE mode is not used w hen sending doc uments scanned into memory (i .e., Br oadcasting and D ela yed F ax) . If you ar e sending docume nt using one of these methods , S UPER FINE w ill be changed back to FINE ev en though y ou select ed S UPER FINE . If the Scan & Fa x M ode light is on and SUP ER FINE is chos en, the fax w ill be sent as if the light w ere o ff . 3. Pr ess Ans.Mode/Contr ast or Rcv.M o de / Co n t ras t r epeatedly to se lect the option y ou wan t. ⢠NORMAL w orks w ell fo r normal hand wr itten , typed , or pr inted doc uments . ⢠LIGHTEN wo rk s wi t h ve r y d a r k p ri n t. ⢠DARKEN w orks with li ght print or f aint pencil marking s. ⢠PHOTO is used w hen fax ing photogr aphs or other doc uments containing color or gr ay shades . When Photo is c hosen , the re solution is a utomaticall y set to FINE . 4. Dial the number and pr ess Start/Enter or pre ss Copy . When se nding/copy ing is finished , re solution/contr ast aut omatically r etur ns to def ault . Adjust v o lu m e Y ou can adju st the volume le vel f or both the r inger and the speak er . Ri n g e r vo l u m e ! Pr ess !" w hen the fax is in R eady mode to adj ust the v olume of the ringer . ⢠Whenev er y ou pres s the button, it w ill incr ease or decr ease the v olume. â¢T h e v o l u m e 0 indicate s that the machine w ill not ring w hen a call is rece iv ed. Spe aker volum e 1. Pr ess Loudspeaker (HP 1040) or Speak erphone (HP 1050 ) . 2. Then press !" to adju st the volume of the s peaker .
26 HP Fax bas ics Aut omatic fax r edial Aut o m a t ic fa x red ia l When y ou send a f ax, if the n u mber y ou hav e dialed is bus y or ther e is no ans wer , the machi ne will attempt to r edial the number e very three min utes up to tw o times. B ef o re re d i a l i n g, t h e d i s p l ay s h ows To redial now, press Start/Enter . If y ou want t o redi al the number immediatel y , pres s Start/Enter . Or , pres s Cancel to stop r edialing and the mac hine return s to Read y mode . R ecei v ing v i a an e xtension t elephone (HP 104 0 F ax onl y) If y ou hav e an extensi on phone on the same line a s your HP Fax y ou can r emotel y start re c eivi n g a f a x. 1. Ans wer the call on the extensi on phone. 2. Press *9* (manual fax r ece iv e code) in sequence when y ou hear a fax to ne. ⢠Y our fax machine det ects the code and starts to r ecei ve the doc ument . ⢠The code is pr eset at the fac tor y . Y ou cannot change the ast erisks but y ou can selec t any number betw een 0 and 9 . F or more inf ormati on, s e e AD V ANCED F AX menu on page 14. 3. Hang up the phone when y our fax machine starts to r eceiv e .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 27 Set rings to answer 3 Additi onal f eatur es This c hapter cont a ins inf ormation on additi onal featur es y ou may w ant to set or c hange for yo u r H P Fa x. ⢠R ings to ans wer : Sets the number o f rings bef or e the HP Fax ans w ers the phone . ⢠Caller ID: If y ou subscr ibe to Caller I D thr ough your local phone company , you can use it with your HP F a x. ⢠Block J unk Fax es: In conjunc tion w ith Caller ID , yo u can block certain number s fr om sending you a fax. ⢠Scan & F ax Mode: ⢠Image T CR ⢠Distinct iv e Ring ⢠Ans w er/Recei v e mode: D eter mines ho w the HP F ax res ponds to incoming calls. Set rings to answ er Y ou can select the number o f rings that w ill occur bef or e the fax ans wer s an incoming call . If you ar e using y our machine as both a t elephone and a fax machine , w e suggest y ou set the r ing count to at least 4 to gi ve y ou time to answ er . TIP: HP 1050 Fax: T he T oll Sa ver f unction f or the Digital Mess age Center inter acts w ith Ri n g s t o A n swe r . S e e To l l S a v e r on page 40. If y ou ha ve the HP 10 50 F ax and ha ve T oll Sa ver turned on , set the RIngs to A nsw er to 2 . 1. Pr ess Me nu r epeatedly until BASIC FAX displa ys and pres s Start/Enter . Rings to Answer w ill display . 2. Press Star t/Enter . 3. Enter the n umber of r ings you w ant (2 â7) a nd pr ess Start/Enter . The HP F ax r ings the set number o f times and then answ ers . It then produces a differ ent so unding ring to ale r t y ou to whi ch type of call is incoming . ⢠The additional r ing may occ ur once for a f ax call 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Additional features 28 Use Caller ID ⢠The additi onal ring occ urs 5 times fo r a v oice call . Afte r the 5 additional ring s, the ans wer ing machine w ill answ er . Use Ca ll er I D Many countr ies hav e the Caller ID sy stem that enables the r e cei ver to v ie w the numbers or names of caller s. Once y ou hav e subs cr ibed to Caller ID serv ices thr ough y our local phone compan y , your mac hine can display caller inf ormati on. T urn Caller ID on 1. Pre ss Menu r epeatedly un til BASIC FAX display s and pre ss Start/Enter . 2. Use the !" to scr oll to Caller ID and pr ess Star t/Ente r . 3. Use t he !" to sc rol l to the desir ed option and pr ess Start/Enter . ⢠On : Acti vat es the Caller ID featur e. ⢠On w/ Junk Fax : Acti v ates Caller ID and igno res an y fax r egist ered as a j unk fax (see Block junk fax numbers on page 2 8). ⢠Off : Deacti vates the C aller ID featur e. See w ho called w ith Caller ID This f unction allo w s you to see w ho has called. Y ou cannot dial thes e numbers . 1. Hold Redial/P ause for a b ou t t wo se c o n ds. 2. Pre ss !" until Caller ID displa ys and pr ess Start/Ente r . 3. S c ro ll t hro u g h t h e nu m b e r s by p re ss i n g !" . Pr int a list of C aller ID number s 1. Pre ss Re po rt /H e lp . 2. Pre ss !" until Caller ID displa ys and pr ess Start/Ente r . Bloc k j unk fax number s If y ou subsc ribe to Caller ID thr ough y our loc al phone compan y , you can block f uture f axes fr om numbers on the Caller ID L i st . Befor e us ing this featur e , you mu st set the Caller ID option t o On w/ Junk Fax (see Use Caller ID on page 2 8.) Add a j unk f ax number 1. Pre ss Menu r epeatedly un til BASIC FAX appears and pr ess Start/Enter . 2. Pre ss !" until Set Junk Fax No. displa ys and pr ess Start/Enter . 3. Press !" until Add displa ys and pres s Star t/Enter . The mac hine sho ws the f irs t Calle r ID number . 4. Pre ss !" to f ind the Caller ID number y ou want to r egister as a ju nk fax and pr ess Start/Ente r .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 29 Scan & Fax Mode Y ou can enter up to 20 numbers. Number s whic h have alr eady been enter ed as a junk numbe r are mar ked b y * at the end of the displa y . Del ete a nu mber 1. Pr ess Men u r epeatedly until BASIC FAX appears and pr ess Star t/Enter . 2. Press !" unti l Set Junk Fax No. displa ys and pr ess Start/Enter . 3. Pr ess !" unti l Delete displa ys and pr ess Start/Ente r . The mac hine s ho ws the f irst junk number . 4. Pr ess !" to scr oll to th e junk fax num ber you want to delete and p ress S tar t/Enter . Scan & F ax Mode S c a n & Fa x M o d e c a u s e s t h e H P Fa x t o s c a n a l l t h e p a g e s o f t h e f a x i n t o m e m o r y b e f o re starting to send . This is use ful f or situations wher e the fax y ou ar e ca lling might be bu sy and need to be r edialed. Se ve ral optio ns automati cally us e Scan & F ax Mode; for e xample , Delay ed F ax. Y ou can also turn Scan & F ax Mode on fo r all tasks. ! Pr ess the Scan & F ax button. Scan & F ax Mode is on whe n the but ton is lit . Image T CR Image T CR (tr ansmission conf irmat ion r epor t) is a val u able tool f or keep ing recor ds of fax es y ou send . It prin ts a Sending C onfir m page with a mini aturi z ed image of the f irst page of the fax on it . See the follo w ing ex ample.
Additional features 30 Distinct ive ring (DR PD) T o u se image T CR, the Sc an & Fax Mode light must b e on ( press the but ton if ne cessar y ) and y ou must se t these Menu opti ons to On: Image T CR and S ending Conf irm . See Scan & Fax M o d e on page 2 9. F ollow the se instr uctions to set the men u options: 1. Pre ss the Men u button r epeatedl y until BASIC FAX displa ys and pr ess Start/Ente r . 2. Use the !" buttons to scr oll to Sending Confirm and pr ess Start/Enter . 3. Use t he !" buttons to s elect On and pre ss Start/Enter . 4. Use the !" buttons to scr oll to Image TCR and pr ess Start/Enter . 5. Use the !" buttons to s elect On and pre ss Start/Enter . 6. Press Cancel to r etu rn to Ready mo de. TI P: Image T CR is unav ailable if the res olution is set t o Super F ine. Distinc ti v e r ing (DRPD) Dist inctive ring or dist inct iv e rin g pa tte rn dete ction ( DR PD) is a ser vice offered by som e telephone compani es. W hen yo u subsc ribe t o this servi ce thr ough your l ocal phone compan y , yo u have differ ent r ing pat ter ns; such as double r ing and triple r ing, that allo w y ou to hav e differ ent telephone numbers on one ph y sical line. Y our HP F ax wor ks w ith dist in ctive ring ser vice. U s e D i s t i n c t i ve Ri n g t o s e t y o u r H P Fa x t o a n sw e r o n e o f y o u r p h o n e n u m b e r s a s a f a x o n l y line . The phone numbe r (ring patter n) that yo u teach the HP F ax will be ans w er ed as if the machine i s in F A X mode . All other n umbers on the same line will be ans w ered if they ar e in A UT O mode (HP 1040 F ax) or T AM mode (HP 1 05 0 F ax) . NO TE: HP 105 0 F ax: If y ou use Distincti ve R ing to establish one o f your n umbers as a fax only line y ou mus t tu rn the A nsw ering Mac hine on or the HP Fax w ill not ans wer the phone on the other num bers. If y ou do not want to use the answ ering machine, do not set up distinc tiv e ring w ith y our HP Fax . If you have thi s ser vice follow both of th ese i nstruct ions in t his order to set it up and use it. S tep 1âT each the HP F ax the ring patter n The HP F ax w ill learn the r ing pattern w hen you call it f rom another t elephone or fax machine . 1. Be read y to call the fax mac hine. 2. Pre ss Men u r epeatedly un til ADVANCED FAX displa ys and pr ess Start/Ente r . 3. Use !" to sc roll thr ough the opti ons until Distinctive Ring displa ys and pr ess Start/Ente r . Call this fax from another fax machine... Waitin g Ring... w ill display . 4. Cal l the HP Fax .
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 31 Answer/receive mode DRPD OK w ill display w hen the pattern has bee n learned and the HP F ax w ill r eturn to R eady mode . St ep 2âSet up dis tincti v e ring (DRP D) ans w er mode Once y ou hav e activ ated distincti v e ring , it b ecomes one of the ans w ering modes y ou can selec t by pr essing the Ans .Mode/Contrast or Rcv . M o d e/ C on t ra st button. ! Pr ess Ans .M ode/Contras t or Rc v .M od e / Co n tr as t r epeatedly until DRPD Mode appear s in the display . ⢠In Read y mode, DR appears in the r ight hand cor ner of the display . ⢠Now , the HP Fax w ill manage calls and fax es as if it w er e set to A UT O mode (see AU TO m o d e on page 3 2 .) TI P: Distincti ve r ing must be set up again if y ou reassi gn y our fax number or connect the machine t o another teleph one line. Once s et up again (that is, the fax machi ne has learned the r ing pattern and the ans we ring mode is corr ectl y set) , you should te st the fax machine b y calling the fax n umber and another number on the s ame line. T he machine should r espond appr opri ately t o a ca ll placed to the fax n umber with f ax tones, and to a nor mal telephone call with the e xpected r ing pattern . Ans we r/r ecei v e mode Ho w the produc t rece iv es fax es depends on the answ er/r ecei ve mode y ou c hose whe n y ou set up the pr oduct . Y ou can send fax es in an y answ er/r eceiv e mode . The ans wer/ r ecei ve mode setting dete rmines ho w the dev ice ans we rs the incoming call and var ies betwee n the models. H P1 040 Fax How ar e you going to use your HP Fax? Read about... ⢠F ax machine w ith few o r no v oice calls. F AX mode ⢠T elepho ne and fax machine w ithout an ex ternal ans wer ing machine connected . AU TO m o d e ⢠As a f ax machine w ith an e xternal answ ering mac hine. TA M m o d e ⢠Using Dis ti ncti ve R ing (DRPD) servi ce to set u p a separ ate telephone n umber for y our fax on the same ph ysi cal line as y our other numbers. See Distinctiv e ring (DRPD) on page 30. ⢠T elephone w ith fe w or no fax calls. TEL mode
Additional features 32 Answer/ receive mode ! W hen no document is loaded , pres s the Ans.Mod e/Contrast button until the desir ed option dis play s. HP10 50 F ax ⢠FA X mode ⢠In R eady mode , FX appears in the ri ght hand corner of the display . ⢠When you get a call , the machine ans wer s and rece ive s the fax auto matically . When r e ception is comp lete, the mac hine retur ns to Re ady mode . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠AU TO mode ⢠In R eady mode , AU appears in the ri ght hand corner of the display . ⢠When a call comes in , the machine answ ers it . If a fax is being sent , the dev ice r ecei ves the fax . If the machine does not sense a fax signal , it will r ing 5 times in a different tone to tell y ou it may be a r egular telephone call. If y ou do not pi ck up the handset it w ill tr y again to recei ve a f ax af ter sev eral mor e rings . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠TA M mode Y ou mus t have an ans wer ing machine attached to the EXT line soc ket loca ted on t he bot tom of your HP Fax. ⢠In R eady mode , TM appears in the ri ght hand corner of the display . ⢠When a call come s in, the ans wer ing machine ans wer s and listens. If it detects fax tones , it recei ves the f a x; otherwise , it r ecords the callerâs me ssage . ⢠If y ou hav e set yo ur machine to T AM Mode and y our answ ering machine is s w i tc hed off or the answ ering mac hine is not connected dir ectly to y our fax mac hine, the mac hine will auto matically attemp t to rece ive a fax after sev eral rings . ⢠If y our ans wering mac hine allow s you t o set the number o f rings bef ore it answ ers the telephone , set the answ ering machine to answ er an incoming call in less than 4 ring s. ⢠When y our answ ering mac hine answer s an incoming call, it r ecords a fa x tone until it reali z es a fax is co min g thr ough. Due to this, y our ans wer ing machine may tell y ou a vo ice message has been left , even w hen it is actuall y a fax . ⢠TEL mode ⢠In R eady mode , TL appears in the ri ght hand corner of the display . ⢠A utomatic fa x recepti on is turned off . Y ou can r ecei ve a fax onl y by lifting the handset and pres sing Star t/Enter . How ar e you going to use y our HP Fax? Read about... ⢠T eleph one and fax with the int egrated ans wer ing machine in the Digita l Message Cen ter . TA M ⢠T eleph one and fax machine w ithout the ans wer ing machine. A UT O mode
Additional features Additional features Additional features Additional features Additional features Additional features Additional features Additional fea tures 33 Answer/receive mode ! W hen no document is loaded , pre ss the Rcv . M od e/ Co nt rast button until A UT O , F AX, or TEL displa ys . If yo u are go ing to use the ans wer ing machine , w e recommend setting the R ecei ve mode to A UT O . NO TE: I f you want to use Di stinct iv e R i ng ser v ic e from your phon e co mpany , se t it up and select it u sing the Rc v .M od e /C ont ras t button bef ore tur ning on the ans wer ing machine . See âDistinctiv e ring (DRPD)â on page 30. ⢠F ax machine w ith few o r no v oice calls. F AX mode ⢠Using Dis ti ncti ve R ing (DRPD) servi ce to set u p a separ ate telephone n umber for y o u r H P F a x o n t h e s a m e p hy s i c a l l i n e a s y our other numbers. See Distinctiv e ring (DRPD) on page 30. ⢠T elephone w ith fe w or no fax calls TEL mode How ar e you going to use your HP Fax? Read about... ⢠AU TO mode ⢠In R eady mode, AU appears in the r ight hand corne r of the displa y . ⢠When a call comes in , the machine answ ers it . If a fax is being sent, the de vice r eceiv es th e fax. If the HP Fax does not sense a fax signal, it w ill r i ng in a differ ent tone to tell y ou it may be a r egular telepho ne call. If y ou do not pi ck up the handset it w ill again attempt to r ecei ve the f ax after se ver al more r ings. If a gr eeting has been r ecor ded the HP 105 0 Fax w ill turn on the ans w ering machine and attempt to r ecord a mes sage. ⢠If y ou want to c hange the number of ring s bef ore it ans wers , see Set rings to answ er on page 2 7 .
Additional features 34 Answer/ receive mode ! Pr ess th e Answ er button. The button w ill light up . When the Answ er button is on. T AM mode o ver rides an y mode that w as set w ith the Rcv . M o d e/ C o nt ra st button. ⢠FA X mode ⢠In R eady mode , FX appears in the ri ght hand corner of the display . ⢠When y ou get a call, the mac hine answer s after the second ring , and r eceiv es the fax automati cally . When recepti on is complete , the machine r eturns to R eady mode . ⢠If y ou want t o change the number of r ings befo re it ans wers , see Set rings to ans wer on page 2 7 . ⢠TEL mode ⢠In R eady mode , TL appears in the ri ght hand corner of the display . ⢠A utomatic fa x recepti on is turned off . Y ou can r ecei ve a fax onl y by lifting the handset and pres sing Star t/Enter . ⢠TA M mode ⢠In R eady mode , TM appear s in the r ight hand corn er of the display whene ver the Digital Message Center is turned on (The Answ er button w i ll be lit .) ⢠When a call comes in, the answ ering machine ans wers and re c or d s the cal lerâs message if they leav e one . If the machine detects a fax signal, it goes into recei ve mode. ⢠When y our answ ering mac hine answer s an incoming call, it r ecords a fa x tone until it reali z es a fax is co min g thr ough. Due to this, y our ans wer ing machine may tell y ou a vo ice message has been left , even w hen it is actuall y a fax .
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 35 Turn on the mess age center 4 Digi tal messa ge c enter ( HP 1 05 0 F ax only) Y our HP F ax has a built-in digital messaging cent er that giv es you f ull message capabilities . ⢠30 min utes of di gital message r ecor ding (include s incoming message and gr eeting) ⢠Def ault incoming mess age (ICM) length is 60 seco nds ⢠In case of a po wer ou tage , your mes sages in memory wil l be retai ned for 3 0 minut es ⢠Anno uncement onl y setting (pla y the gre eting wi thout r ecor ding mess ages) ⢠Au tomatic paging to a f orwar ding number whe n y ou rece iv e a message . ⢠Remote ac cess to your messa ges an d ma ny message cente r feat ures Tu r n o n t h e m e s s a g e c e n t e r NO TE: Y ou cannot turn on the mes sage cent er until y ou re cord a gr eeting. See âR ecord you r g re e t i ng â on page 3 6. If the mess age center is not turned on and the Rece iv e mode is set to A UT O , the mes sage center w ill automati cally tur n on and recor d a message (as long as a gr eeting has been re c o rd e d . ) ! Pr ess the Ans wer button to turn on the Digital Mess age Center . â¢T h e Ans wer button lights up . ⢠TM appears in the displa y . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Digital message center (HP 1050 Fax only) 36 Record your greeting Re c o rd yo u r g re e t i n g The greeting is an out going mess age (OGM) or announcemen t that play s whene ver a call comes in and the de vi ce is in T AM mode (the Answ er button is lit and TM is displa yed). Y our gr eeting can be betwee n 3 and 30 seconds in length . 1. Pre ss and hold the Greetin g button until y ou hear a beep . 2. Whe n Record displa ys on the co ntr ol panel, s peak into the mic r ophone to r ecord y our gr eeting. The s econds ar e counted off on the displa y while y ou are r ecor ding. NO TE: Y ou cannot use the handset to r ecord y our gr eeting. Y ou must us e the micr ophone . TI P: Y ou should be about 12 in . (3 0 cm) fr om the micr ophone when s pe aking . 3. Press the Gre etin g button again to e nd the recor ding . Y our gr eeting wi ll play back . Pl ay yo u r g re e t i n g The gr eeting play s whene ver the mes sage ce nter takes a call or w hen the ans wer ing machine is tur ned on . Y ou can also play it at an y time . ! Pr ess the Gr ee tin g button. The dis play sho ws the date and time the gr eeting was r ecor ded and counts dow n the seconds as it is pla yed .
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 37 Screen or monitor your calls Sc r een or monitor y our calls The HP Fax allows yo u li sten to messag es bei ng recorded so you ca n de cide whether to ans wer them . T o monitor your calls , you mus t tu rn call monitor ing on in the menu . 1. Pr ess the Me nu button r epeatedl y until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Call Monitor displa ys and pr ess Start/Ente r . 3. Pr ess !" unti l On displa ys and pr ess Star t/Enter . When call monitor ing is turned on, y ou w ill hear the person r ecor ding the message . If y ou pic k up the handset or pr ess Speak erphone , the dev ice s tops r ecording and y ou can speak dir ectl y to the caller . Announ cement only Y ou can set y our HP F ax to pla y a gree ting withou t recor ding an y messages; f or e xample , y ou might w ant to announce stor e hours and locati on. 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" unti l ICM Record Time displa ys and pr ess Start/Ente r . 3. Pr ess !" unti l 0sec display s and pr ess Start/Enter . P la y bac k mess ages When y ou hav e new mes sages , the Answer button f lashes and the number o f message s is shown on the di splay . If y ou have messages th at you have pr evi ously li stened to but not er ased , they w ill be show n also . F or ex ample , New: 1 Old: 3 indicate s that there ar e a total of 4 mess ages on the dev iceâ3 of them hav e been listened to pr ev iou sly and 1 is a new messag e. P la y back ne w mess ages only ! Pr ess Play / R ec o rd . The time the me ssage wa s recor ded displa ys br ief ly . While the mess ag e is being pla yed , the number of seconds is count ed do wn in the disp lay . P lay bac k all message s ! Pr es s and hol d Pl ay / R e c or d until y ou hear a beep. ⢠The de vi ce play s all the messages in memory in the or der they w er e rece iv ed. â¢P r e s s Can cel to st op play ing message s befor e the y hav e all pla yed . Skip or r epeat messages # is the 1 k ey and $ is the 3 k ey on the ke ypad . Repeat in g a m essag e or sk ip ping ba ckw ards ! Pr ess # w hi le l istenin g to t he m essage.
Digital message center (HP 1050 Fax only) 38 Erase messages â¢P r e s s i n g # once re plays this me ssage . â¢P r e s s i n g # r epeatedly skips bac k to pr ev iou s mes sages. Skipping a mes sage ! Pr ess $ w hil e li stenin g to th e m essage. â¢P r e s s i n g $ once skips this message. â¢P r e s s i n g $ r epeatedly skips f urther messages . â¢P r e s s i n g $ while the las t message is play ing will r eturn the de vi ce to Ready mode . Er ase mes sages Messages ar e not er ased w hen you list en to them. If y ou do not per iodicall y eras e mess a ges , the memory will become f ull. If the memory becomes f u ll , the HP F ax will disconnect the c urr ent caller and fail to ans w er the phone until memory is made available b y eras ing messages . Er ase se lected mess ages CAUT ION: Onc e y ou have er ased a message , ther e is no wa y to reco ver it . ! Pr ess Er ase while the mess age is play ing. The mess ag e is eras ed and Erasing... is display ed. Er ase all me ssages in memory CAUT ION: Onc e yo u have er ased the messages , there is no wa y to reco ver them . 1. Pre ss Erase w hen no mess age is play ing . Erase all MSG.? will display . 2. Pre ss Start/Enter to er ase all the message s. The mes sages are e rased and Erasing... is displa yed . Pr ess Cancel to sav e the messag es an d return to Rea dy mode.
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 39 Remote Access Re m o t e A c c e ss Y ou can access y our mess ages and many of the message cen ter functi ons fr om any To u c h To n e p h o n e . Rem o t e P a s sword T o use the r emote access functi ons, yo u will need to use the Remote P ass wor d. T he def ault remo te pass wor d is #139# . Y ou can change the numbers , but the 3-digit pass wo rd mus t start and end with # . F ollo w these instructi ons to change the r emote pass w ord . 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Remote Password displa ys and pres s Star t/Enter . #139# w ill display . 3. Change the numbers as desir ed and pr ess Start/Enter . Access th e m essage center 1. C a l l t h e H P Fa x f r o m a To u c h To n e p h o n e. 2. Enter your r emote passw or d when the dev ice ans wers the phone . Y ou will hear 2 short beeps w hen the pas sw or d is accepted. 3. Enter the remote command you w ant to use . Ref er to the tabl e below for a list of commands. TI P: Y ou mus t enter a command w ithin 15 seconds or the HP F ax wil l d isconnec t the line . 4. Pr ess #0 to end the r emote sessio n. NO TE: If you do not e nter #0, it may tak e se ve ral minu tes for the HP F ax to disconnec t and r elease the phone line . T able 4 -1 Remote acce ss commands Code Function #0 Ex its remote access . #1 Skips to th e pre vious me ssag e . #2 P lay s back ne w messages . After each mes sage is play ed, pr ess * to hear the ne xt one . The HP F ax beeps tw ice at the end of the me ssages . If yo u call in and ther e are no ne w messages, it beeps 4 times .
Digital message center (HP 1050 Fax only) 40 Remote Access To l l S a v e r T oll S ave r allow s you to tell w hether or not ther e ar e ne w mess ages befo re the mes sage center ans w ers the phone . This f eature allo ws y ou to hang up be for e inc urrin g p hone cha rge s. When T oll Sav er is on and there ar e no new me ssages, the HP F ax adds two r ings to the R ings to Answ er setting. F or e xample , if R i ngs to Ans wer is se t to 4, the de vi ce will r ing 6 times bef or e answ erin g if there ar e no ne w message s. (See Set rings to ans wer on page 27 . ) F ollo w these ins tructi ons to tur n T oll Sa ve r on and off . 1. Pre ss Menu r epeatedly un til SET UP TAM dis play s and p re ss Start/Enter . 2. Pre ss !" until Toll Saver displa ys and pr ess Star t/Enter . 3. Press !" until On displa ys and pr ess Start/E nter . #3 Skips to the next mes sage. #4 Allo ws y ou to change the Gr eeting. A fter enter i ng the command , speak into the handset . Pre ss # when you ar e done . The dev ice w ill pla y the Greet i ng fo r you s o y ou can c onf irm the recor ding. #5 P lays bac k all the messages (old and ne w) one by one . After eac h message is play ed, pr ess * to hear the next message . #6 Repla ys the c urr ent me ssage . #7 Erases the c urrent message and play s t he next one . #8 T ur ns the message ce nter on and off . W hen yo u turn it on , the Gree ting is play ed. #9 Eras es a ll the messages. T he d ev ice w ill beep twice w hen i tâs done . * Play s the ne xt message if enter ed th e #5 or #2 command. T able 4 -1 Remote acces s commands Code Function
Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 F AX ONLY ) Digital message center (HP 1050 Fa x only) 41 Message paging Mes sage paging If y ou ar e out of the off ice , y ou can hav e the HP F ax call y ou when y ou r ecei v e a new messag e. TI P: Y ou should onl y turn paging on if you ar e going t o be gone. T here is a dela y betwee n rece iv ing the message and the paging message go ing out . If y ou happen to ans wer an incoming call at the time the paging mes sage is being sent , it w ill o verr ide y our incoming call . T o use mess age pa ging follo w these steps . Set up mes sage paging 1. Pr ess Men u r epeatedly until SET UP TAM displa ys and pr ess Start/Enter . 2. Press !" until Message Paging displa ys and pres s Start/Enter . 3. Pr ess !" until On displa ys and pr ess Start/Enter . 4. Enter the t elephone number yo u want called (f or ex ample, y our mobile n umber) and pr ess Start/Enter . The de vi ce will ask y ou to r ecord (or if y ou want to c hange) the P aging Greeting . The paging gr eeting wi ll be play ed to y ou when y ou ans wer the phone at the forwar ded numb er . 5. Pre ss Start/Enter and speak into the micr ophone to cr eate or change a P aging Gr eeting . When y ou are f inished speaking , pre ss Gre eting to end t he messag e . Pr ess Cance l to k e ep an ex isting paging gr eeting. R ecei v e a message page When y ou ans wer th e phone, y our paging gr eeting w ill play r epeatedl y to let y ou kno w that y ou hav e a mess a ge . Y ou can then enter y our pass w ord and u se the re mote access cod es to l isten to your messag e. See Remote Access on page 3 9 to learn ho w to acces s the message . Re c o rd a c o nve rs a t i o n NO TE: In many j urisdi ctio ns, ther e are legal is sues surr ounding the recor ding of telephone conv ersations. V er if y your la ws w ith your local leg al authority . If yo u are using the speak erphone , you can r ecord a con vers ation up to 15 minutes in length . The r ecorded mes sage will be tr eated as an incoming mes sage . 1. Pr ess Pla y/ R e c o rd t o st a r t re c o rd i n g. 2. Press Cancel to end the recording .
Digital message center (HP 1050 Fax only) 42 Record a conversation
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 43 Broadcasting 5 Ad v anced f ax ing In this chapter , you w ill learn ho w to use the ad vanced fax featur es of y our machine . Br oadcas ting With Broadc astin g you can have y our HP F a x send y o ur fax to up to 15 ( HP 1 040 F a x) or 20 (HP 105 0 Fax) f ax numbers at once . The doc uments are automati cally er ased fr om memory when Br oadcasting i s f inished. 1. T urn the docume nt face do wn and f eed it into the machine . 2. Press Menu repeated un til ADVANCED FAX displa ys and pr ess Start/Enter . 3. Select Set Broadcasting by p res s in g !" and pr ess Start/Enter . 4. Ente r the fax nu mber . â¢Y o u c a n p r e s s Speed Dial and enter a speed di al code. TI P: One touc h buttons do not w ork in this ar ea, y ou must u se their speed dial code inst ead. ⢠Y ou can enter 15 or 20 (depending or model) fax number s into one job . 5. Pre ss Start/Enter when the corr ect number appears in the display . ⢠If you ha ve mor e destinati ons, s elect Y by us i n g !" and pres s Star t/Enter whe n as ked Another? Y/N and r epeat s teps f r om 4. ⢠If you ha ve f inished ente ring all the number s, ans wer N and pr ess Start/Enter . 6. Press Star t/Enter . The doc ument w ill b e scanned into memory befo re tr ansmission . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Advanced faxing 44 Delayed fax Dela y ed f ax Y ou can set y our machine t o send a fax an y time in the next 2 4 hours. F or e xam ple, it is usuall y cheaper to s end a fax at night beca use telephone r ates ar e lo wer than the y ar e dur ing the da y . T o cancel a scheduled f ax, see T o cancel the sch eduled job on page 46 . 1. T urn the doc ument f ace dow n and feed it into the machine . 2. Pre ss Men u r epeatedly un til ADVANCED FAX appears and pres s Star t/Enter . 3. Sele ct Set Delayed Fax by p ress i n g !" and p r ess Start/En ter . 4. Enter the fax number . â¢Y o u c a n p r e s s Speed Dial and enter a speed dial code . TI P: One touc h buttons do not w ork in this ar ea, y ou must us e their speed dial code instead . ⢠Y ou can enter 15 or 20 (depending on model) f ax numbers into one j ob. 5. Pre ss Start/Enter when the num ber ap pea rs in the d ispl ay . ⢠If you ha ve mor e destinati ons, selec t Y by us i ng !" and pre ss Start/Enter wh e n asked Another? Y/N and r epeat steps fr om 4. ⢠If you ha ve f inished entering all the number s, ans wer N and pr ess Start/Enter . 6. Enter the name if you w ant to name the tr ansmissi on. If not , skip this s tep. 7. Pr ess S tar t/Enter . 8. Enter the time (in the next 2 4 hours) for the tr ansmissi on to start. 9. Pres s Start/Enter whe n the time appears corr ectly in the dis p la y . The doc ument w ill be scanned into memory befo re tr ansmission and be s ent at the pr ogrammed time .
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 45 Polling Po l l i n g P olling enables y ou to set up a doc ument so it can be r etri ev ed at a later time . Fo r e xample , y ou can place the document in your mac hine, and the other party can r etrie ve it whe n they ar e in the offi ce or when the ir calling ra tes ar e low er . Setting send polling Y ou can pr ogram y our fax mac hine to send a doc ument when it is r equest ed b y a r emote fax mac hine. NO TE: Y our HP F ax allo ws y ou to set one poll j ob at a time and it can be r etrie ve d once . 1. T urn the docume nt face do wn and f eed it into the machine . 2. Press Menu repeatedl y until ADVANCED FAX appears and pr ess Start/Enter . 3. Select Set Polling Send by p res s in g !" and pr ess Start/Enter . Poll Code [0000] w ill display . 4. Ente r the poll code y ou want to use for this doc ument and pr ess Start/Enter . ⢠The poll code is pr eset to 0000, whi ch means that the r ecei ver does no t need to enter a poll code to r ecei ve the doc ument . ⢠The poll code is not st atic. Y ou enter a ne w one for eac h documen t. ⢠The poll code is used t o pr ev ent yo ur document f rom be ing r etri ev ed by an unauthor iz ed caller . ⢠Y our machine st ar ts scanning the doc ument(s) into memory and sho ws POLLING SEND in the displa y . If the answ er mode w as TEL, the mac hine change s it to F AX mode auto matically . ⢠When it is polled, the page in memory will be deleted a utomaticall y . T o cancel Send P olling, see T o cancel the scheduled job on page 46 .
Advanced faxing 46 To cancel the sc heduled job P olling another fax to r ecei v e Y ou can dial anothe r fax machine that has a doc ument w aiting and r equest it to be sent t o y our fax mac hine . 1. Dial the telephone number of the r emote machine that is r eady to be polled . TI P: One touc h buttons do not w ork in this ar ea, y ou must us e their speed dial code instead . 2. Pre ss Men u when y ou hear a fax t one fr om the re mote machine . The d i sp l ay sh ows To poll documents press Start /Enter. 3. Press S tar t/Enter . 4. Enter the other f axâs P oll Code to r etr iev e the doc u ment , and pr ess Start/Ente r . NO TE: If the other f ax machine does n ot hav e a poll code , enter 0000 . The HP F ax r ecei v es and prints the polled doc ument . NO TE: Not all fax mac hines ha ve polling capab ility , and polling inco mpatibility sometime s occurs betw een fax machine s made by diff ere nt manufactur ers . T o cancel the sc heduled job All sc heduled jobs r emain in memory after the y hav e been set . T o make mor e memory av ailable , cancel unneces sar y sc heduled jobs . 1. Pre ss Menu r epeatedly ADVANCED FAX appears and pr ess Star t/Enter . 2. Select Cancel Schedule by p ress i n g !" and p r ess Start/En ter . 3. Select the sc heduled job y ou w ant to cancel by pr essing !" . 4. Pre ss Start/Enter to cancel the selected sc hedule.
A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING A DVANCED FAXING Advanced faxing 47 Forward faxes Fo r w a r d f a x e s Whi le you a re away from your ho me or office, you d o n ot have t o m iss im po r ta nt fa xes. Y our ma chine can forwar d an y fax es it r ecei ves to a fax mach ine at y our cur rent location , and if you c hoose , it can print a cop y for y ou to r ev ie w when y ou get back as we ll. A Sending Co nfirm r eport will pr int f or ev er y fax that is f orwar ded. 1. Pr ess Men u r epeatedly until ADVANCED FAX appear s and pr ess Start/Enter . 2. Sel ect Set Fax Forward by p res s in g !" a nd pr ess Start/Enter . 3. Use !" to selec t the option y ou want and pr ess Start/Enter . ⢠Off : disables f ax forw arding ⢠Forward : fo r war ds a fax to your ne w locatio n ⢠Forward & Print : prints a f ax and also forwar ds it to y our ne w location 4. If y ou select ed Forward or Forward & Print , Tel: w ill displa y . a. E nter the f ax number and pr ess Start/Enter . Start Date&Time w ill display . b. Pre ss Start/Enter . The c urr ent date and time w ill displa y . c. Enter the s tart time and pr ess Start/Enter . End Date&Time w ill display . d. Pr ess Start/Enter . e. Enter the end time and pr ess Star t/Enter . ⢠The machine r eturns t o R eady mode and FW w ill appear in the display at the start time and ev ery fax w ill be forwar ded to y our new locati on till the end time . ⢠HP 1040: Dur ing forw arding time , the answ er mode tempor aril y changes t o FX . ⢠HP 105 0: During f orwarding time , the ans w er mode continue s to say FW . T he machine w ill r ecei ve and forw ard fax es and ans wer and r ecord v oice messag es. TI P: HP 105 0: This pr oc edur e only forwar ds fax es, if y ou also want to be notif ied about voice messa ges, se e âM essage paging â on page 4 1.
Advanced faxing 48 Forward faxes
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 49 Set the date and time 6 Fe a t u re re f e re n c e Thi s chapter con tains instruc tions f or other featur es of the HP F ax that y ou may w ant to use f rom time to time . Set the dat e and time The c urr ent date and time ar e show n in the display w hen the machine is on and r eady fo r use (Read y mode) . The date and time w ill be prin ted on all fax es yo u send. 1. Pr ess Men u . 2. Press !" to choose SET DATE & TIME and pr es s Start/Enter . 3. Pr ess Start/Enter when the displa y show s Date Format . 4. Pr ess !" to select either Europe ( day month year) or USA (month d ay y ear) and pr ess Start/Enter . 5. Pre ss Start/Enter when the displa y s ho ws Date & Time . 6. Set the date and time. Y ou can mov e the cur sor by pr essing !" . 7. Pr ess Start/Enter w hen the date and time are cor rect . 1-AM 2-PM w ill displa y . 8. Pr ess 1 or 2 . T urn on and off s ounds Y ou can turn on and off the s ounds the HP Fax mak es . Alarm sou nd s Alar m sounds include the f ax tones and beeps. 1. Pr ess Men u r epeatedly until SET UP SOUND appears and pr ess Start/Enter . 2. Press !" to select Alarm Sound and pr ess Start/Enter . 3. Select On or Off and pr ess Start/ Enter . 1 The â arr ow buttons â locate d under the Men u button on the contr ol panel ar e desi gnated by !" in the instr ucti ons. 1
Feature reference 50 Set the fax header information K ey s ounds The K ey so unds are the beep s the ke y s make . 1. Pre ss Menu r epeatedly un til SET UP SOUND appears and pr ess Star t/Enter . 2. Pre ss !" to select Key Sounds and pr ess Start/Enter . 3. Sele ct On or Off and pr ess Start/Enter . Silent mode Y ou can turn the so unds of the HP Fax (inc luding ringing) on and off u s ing the contr ol panel button . Y ou can also set all sounds t o turn off on a daily s chedule; f or ex ample , turn all the sounds o ff between 8 pm and 8 am. 1. Pre ss Menu r epeatedly un til SET UP SOUND appears and pr ess Star t/Enter . 2. Pre ss !" to select Silent Mode and pr ess Start/Enter . 3. Sele ct Daily and pr ess Start/Enter . From:12A To:11P will display . 4. Enter a start time and an end time and pre ss Start/E nter . TI P: T o s wit ch between am ( A) and pm (P), use the 1 k ey f or am and the 2 key fo r p m. Set the f ax header inf or mati on This infor mation is requir ed by law in man y c ountr ies. T he fax header prints y our name and fax numbe r on the top of e very fax y ou send . 1. Pre ss Menu r epeatedly un til !" SET FAX HEADER displa ys and pr ess Start/Ente r . 2. Pre ss Start/Enter wh e n th e d i sp l ay sh ows Fax Number . 3. Enter the fax number to w hich y our machine is connect ed. ⢠Y ou can enter u p to 20 digits, and include s pecial c harac ters (space , plus sign , etc .) F or mor e infor mation , see F ax header telepho ne number on page 19 . ⢠T o enter a space , pr ess 1 tw ice . ⢠T o ente r parentheses ( ) , press * multiple times until y ou see the sy mbol y ou want . ⢠T o enter h yphen â, pr ess # . ⢠If you en ter a wr ong number , use !" to move to the number a nd correct it . 4. Pre ss Start/Enter wh e n fi n i s he d. 5. Pre ss Start/Enter whe n th e d i sp l ay sh ows Fax Name . 6. Enter the fax name (up to 40 c harac ters) b y using the number k ey pad. ⢠Y ou can include spec ial c harac ters (space , plus sign , etc.). F or more inf ormation , see Enter dates, times, text , and telephon e numbers on page 18. 7. Pr ess S tar t/Enter when the name in the displa y is corr ect .
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 51 Print reports Pr int r epo r ts Y our fax machine can pr int man y reports f or yo ur use . Aut o ma t ic rep or t s The se reports pr int aut omatically . Re p or t s you c a n p ri n t Y ou can pr int these r ep orts whene ver y ou need to . Some of thes e r epor ts can be set to print a utomaticall y also . 1. Pr ess Report /Help . 2. Choose the repor t you want by using !" . 3. Pr ess Start/Enter when the desir ed repo r t is displa yed . 4. The s elected r epor t wi ll b e pr inted. T he av ailable repo r ts are sho w n below : Report name Content Multi-Comm unication This r epor t prints au tomatically if y ou hav e fax ed documents to mor e than one location b y using Br oadcasting. P ow er Fail Report If yo u have a sc heduled job (such as , delay ed fax and send poll) and there is a po wer f ailure , this report is printed automati cally wh en p owe r i s res t ore d. Report name Content Help List This repo r t cov ers the machine âs basic functi ons and command s. It can also be used as a quic k ref erence guide . Sent Journal Received Journal The se reports sho w infor mation concer ning the transmissi on and r eception acti viti es. T hey can be prin ted on command. Or if the machine is set to do s o, the y will a utomatically pr int after e very 40 tr ansmissio ns or receptions . Fo r more inf ormation , see Fax Log under the âB ASI C F AX menu â on page 13 Phonebook This report s ho ws all of th e numbers curr ently stored in the fax machine âs memory as One -T ou ch Dial and S peed Dial. Sending Confirm This report shows the fax number , the number of p ages, elapsed time of the oper ation , the communication mode , and the communi cation r esults. T o set up y our machine to automati cally print , see Sending Conf irm under the âBASIC F AX menu â on page 13 Schedule Inform This r eport sho ws the doc ument c urr ently stor ed for Dela yed F AX and Send P olling along with the f ax number , starting time and type of sc heduled event .
Feature reference 52 Reprinting faxes Re p ri n t i n g fa xe s Y ou ma y sometimes need to r epr int a rece iv ed fax. Y our machine s tore s the most r ecentl y r ecei ved fax es in memory (appr ox imatel y 100 pages). As this memory is filled , old fax es that hav e been pr inted w ill be er ased to mak e r oom fo r new f axe s. NO TE: HP 104 0 Fax: Unplugging the fax mac hin e pow er cor d and plugging it back in again clear s the memor y including all un printed or unse nt fax es. A po wer ou tage also clear s the fax mac hine memory . NO TE: HP 105 0 F ax: The dev ice ha s 30 minute s of back up memory . If the po wer is off longer than that , the faxe s will be c leared . 1. Pre ss Re po rt /H e lp . 2. Pre ss !" to choose Print Fax and pre ss Start/Enter . ⢠If there ar e only ol d faxe s, the mac hine w ill automati cally pr int all of them and r eturn to R eady mode w ithout mov ing to the ne xt step . ⢠If there ar e no f axes in me mor y , the machine will inf orm y ou b y display ing Memory Empty. ⢠If there ar e both old fax es and unprint ed faxe s in memor y , the machine w ill go to step 3. 3. Sele ct between Print New Fax or Reprint Old Fax and pr ess Start/E nter . ⢠Print New Fax : The mac hine prints all ne w fax es w hich ha ve ne ver bee n pr inted. ⢠Reprint Old Fax : The mac hine prin ts all faxe s regar dless o f new or old . System Data This r epor t show s t he curr ent setti ngs of yo u r HP Fax . After y ou hav e changed an y setting, pr int this report to che ck yo ur cha ng es. Caller ID If Caller ID is turned on , this repo r t sho ws the mos t recent 30 callers w ho hav e called your mac hine. T he report wi ll be empt y if yo u don â t hav e Caller ID turned on . Junk Fax This r eport sho ws the te lephone number s that are mark ed as a junk f ax to be block ed. TAM Status HP 105 0: This report sho ws y ou the statu s of the message ce nter . Print Fax Y our machine s tores f ax data into memory as far as the memory is av ailable and lets y ou pr int it at later time . F or more infor mation, s ee Rep rint in g faxes on page 5 2 . Report name Content
Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature reference Feature refere nce 53 Clearing memory Clear ing memo r y Y ou can selecti v ely c lear informati on stor ed in y our machine âs memory . 1. Pr ess Men u r epeatedly until MEMORY CLEAR appear s, and pres s Star t/E nter . The displa y sho ws the type o f infor mation y ou can clear fr om memory . 2. Select w hat y ou want to dele te by pr essing !" and pr ess Start/Enter . 3. Select Y and pr ess Start/Enter when the mac hine asks if y ou ar e sure . The ty pes of info rmation y ou can clear ar e: Lou d s p e a ker â H P 1 040 F a x Y ou do not need to pi ck up the handset to mak e a phone call . When dialing, j ust pr ess the Loud s pea ker button and enter the number s. When y our part y answ ers , pic k up the hand set to talk to them. This feature is especially usef u l for checking vo icema il messag es. NO TE: Y our HP 10 40 Fax does not hav e speaker phone capabilities. T he loudspeaker enables you to hear calls but y ou must speak using the handset . TI P: If y ou want to shar e the conv ersation w ith somebod y beside y ou , pic k up the handset and pr ess Loudspeaker . T he line is still connected and e verybod y can listen to the conv ersati on. While y ou ar e usi ng Loudsp eaker , do not place the handset be side the speak er , as this ma y resul t in ho wling . Spe a k e rph on eâ H P 1 05 0 F a x The HP 105 0 F ax has f ull speak erpho ne capabil ities . Pre ss Speak erphone to mak e and r ecei ve calls as well as listening to your answ er ing machine mes sages . While y ou a re using Speak erphone , do not place the hands et beside the s peaker , as this may r esult in ho w ling. Item It will Fax Header Delete the name and phone number f ro m your fa x header infor mation. Dial/Schedule Clear the stor ed numbers in the pho ne book. In addition , all the scheduled j obs are als o cancelled. Fax Log Clear all r ecor ds of transmis sions and r eceptions . Faxes in Memory Clears all f axes in memory .
Feature reference 54 Redial a number in memory R edial a numbe r in memory The se step s allow y ou to dial one o f the last 10 number s called that is in memory . 1. Hold Redial/P ause for a b ou t t wo se c o n ds. 2 Pr ess !" until Recent Numbers display s and pre ss Start/Enter . 3 Pr ess !" to find the number y ou want to dial . 4 Pr ess Start/Enter when the cor rec t number appears . If a doc ument is loaded, the mac hine automati cally begins to send .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 55 Print cartridge information 7 Car e and maintenance Thi s chapter co ntains inf ormati on about changing pr int cartri dges, main taining yo ur HP F ax, the men u settings, er r or messages , and tr oubleshooting . Pr int cartr idge inf or mation The pr int ca rtridge lif e is very sensitiv e to the content of rece iv ed fax es or copies y ou mak e. T o incr ease its lif e , we r ecommend y ou follo w the inst ructi ons belo w: ⢠Al wa ys u se the HP 20 (C6 614) ink car tr idge. NO TE: Y our HP F ax was shipped w ith a st ar ter ink cartri dge. R eplace it w ith the HP 20 cartridge . ⢠DO NO T unpack the cartri dge until you ar e read y to use it . ⢠St ore it in the same en vir onment as the f ax ma chine . ⢠If yo u have un pack ed the car tr idge but ar e not using it , stor e it in an airtight plasti c bag. ⢠DO NO T leav e it e xposed f or an ext ended peri od. ⢠DO NO T r efill the cartr idge . The w arr ant y w ill not cov er damage caused b y using r ef illed c artri dges . View i n k l eve l When using the 2 8ml print cartri dge, y our machine allo w s you t o check the amoun t of ink r emaining. T o vi ew the c urr ent ink le vel: 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess Start/Enter . 2. Scr oll to View Ink Level by p res s in g !" and pr ess Start/Enter . The mac hine display s a fr actional n u mber . F or ex amples, 1/8 means that ink is lo w and y ou need to replace the cartr idge . 8/8 means that a ne w car tr idge is installed .
Care and maintenance 56 Print the self test NO TE: If the HP F ax is low on ink (ink le v el is 1/8) , new f axes that co me in will no t be pr inted. T hey w ill be stor ed in memory . Y ou must man ually pri nt the faxe s fr om memor y (see Reprinting faxes on page 5 2 .) until y ou r eplace the ink car tri dge (see Replace the print cartridge on page 5 6. ). TI P: If memory become full bef or e the print cartr idge is r eplaced, the HP F ax w ill stop ans wer ing the phone . Be sure to pr int the fa x es out of memory r egularly if y ou do not immediatel y re place the ink car tr idge. Pr int the self te st When y ou want to test if the mac hine is wor king corr ectl y , you can c heck it b y prin ting the self test. 1. Pre ss Menu r epeatedly un til TOOLS appears and pr ess Start/Enter . 2. Scr oll to Self Test by p res s in g !" and pr ess Start/Enter . The mac hine runs self t est and prints a r eport whi ch sho ws the c urr ent status of the machine . R eplace the pr int cartri dge When y ou notice that the pr int becomes light or ink low or when install n ew ink cartri dge appears in the displa y , replace the pr int cartridge . T he p art number fo r replacement cartr idges is HP 20. 1. T ak e out a cartri dge fr om its pack aging and car efull y remo ve the ta pe cov ering the pr inthead. Hold the cartr idge by the c olored t op or black ar eas onl y . Do not tou ch the copper ar ea. 2. Pre ss the Access Cartridge button on the control panel . The c ar tri dge carr ier mo ve s to the install positi on . 1 Access Cartridge 1
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 57 Replace the print cartridge 3. Open the con trol panel and cartr idge compartment cov er (it w ill clic k and re ma in open). 4. P ull the cartri dge to war d you and remo v e it. 3 T o load the car tri dge insert the cartridge as sho w n below . When the cartr idge is pushed to the back of the cartri dg e carr ier , push the top of the car tri dge until it clic ks into pl ace. If the cartridge mo ve s loosely in the car rier , it has not c lick ed into place . Repeat this step. 5. Close the cartr idge compar tment co v er and contro l panel. 1 Contr ol panel 2 Cartr idge compartment cov er 2 1
Care and maintenance 58 Clear jammed do cuments and paper 6. Press S tar t/Enter . 7. Pr es s 1 fo r n ew c a r t ri d g e, o r 2 for the old one . ⢠When yo u put in a ne w car tri dge, y ou must c hoose 1:New ⢠When yo u put in a used cartr idge , choose 2:Used . Th i s h el ps you t o che ck t he corr ect amount o f ink you ha ve le ft. TI P: I f yo u m i x u p s e ve ra l u s e d c a r t r i d g e s , i t i s n o t p o s s i b l e t o c h e c k t h e c o r re c t a m o u n t o f r emaining ink. Once y ou hav e put in a ne w car tr idge , use it until it is co mpletel y exh a us t e d. Cl ear jammed doc ument s and paper Doc ument jams dur ing tr ansmissi on If a doc ument jams dur ing transmis sion or cop ying , Remov e jam med do cument appears in t he displa y . DO NO T pull the doc ument out of the slot . Doing s o could harm y our machine . T o clear doc ument jam: 1. Open the contr ol panel. 2. Car efull y re mov e the jammed document . 3. Close the contr ol panel f irml y until it cli cks into place . P aper jams dur ing pr inting If the fax paper j ams while y ou are r ece iv ing or prin ting, Remo ve jammed paper and pre ss Ca n c e l appears in the message . If the paper is j ammed in the printing ar ea 1. Remo ve the jammed pa per by pulling it out smoothly in the dir ecti on of the arr ow as sho w n. If the paper tear s when it is be ing r emov ed chec k to ensure that no small pi eces have been left inside the mac hine. 2. Pre ss Cancel . 3. If this was a fax , r eprint the f ax. F or mor e info rmation , see Reprinti ng faxes on page 5 2 .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 59 Maintain the print cartridge If the paper is jammed in the paper f eed area 1. Re mov e the jammed paper as sh ow n. If the paper t ears when it is be ing remo v ed chec k to ensure that no small pieces ha ve been left inside the machine . 2. Reload ne w paper wi th the print si de fac ing tow ard y ou. 3. Pr ess Cance l when f inis hed. 4. If this was a f ax, r eprint the fax . F or mor e inf ormatio n, s ee Rep rint in g fa xes on page 5 2 . Maintain the pr int cartr idge T o maintain good pr inting quality , we r ecommend y ou occasionall y maintain the pr int cartridge and its as soc iated parts: Clean the pr int car tr idge nozzles If char acter s are not pr inting completel y or white str eaks appear in your te xt , you ma y hav e clogged nozzle s. Clean the prin t ca rtri dge as descr ibed belo w: 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess S tar t/Enter . 2. Scr oll to Clean Cartridge by p res s in g !" and pr ess Start/Enter . 3. Ex amine the print ed test patter n. ⢠If print quality does not impr ov e, r einst all the car tri dge and repeat thes e steps. ⢠If the line is still br ok en, wipe the nozzles an d contacts . F or more in formati on, s ee Wipe the print nozzles and contacts on p age 5 9 . W ipe the print nozzle s and contacts If cleaning the pr int car tr idge nozzles as disc ussed abo ve does no t help and you ar e certain the car tr idge has plenty of ink, the pr oblem ma y be caused b y dri ed ink on the prin t car tri dge nozzles and contacts or the pr int cartri dge carr ier contac ts. F ollo w these two se ts of instruc tions for man ual cleaning . Clean the nozzle s 1. Pr ess Access Cartridge . 2. Open the contro l panel and car tri dge compartment cov er and remo ve the cartri dge. See Replace the print cartridge on page 5 6. 3. Gentl y blot and wipe the cont acts and nozzles dr y . ⢠Use a cl e a n cl o t h d a mp e n ed wi th wa te r to gentl y c lean the entir e copper-color ed ar ea, inc luding the nozzles and contacts . ⢠T o disso lve an y dr ied ink, ho ld the damp cloth against the nozzles f or about thr ee seconds.
Care and maintenance 60 Maintain the print cartridge 4. Reins tall the cartridge and c lose the co ver and panel . If y ou spend a long time c leaning the car tr idge, the car tri dge carr ier may ha ve mo v ed back t o the or iginal positi on. If so , pr ess Access Cartridge again to mov e the carri er to the instal l positi on. 5. Pre ss Start/Enter . 6. Pres s 1 for new ca r t ridg e or 2 fo r the old one . Clean the cartri dge carr ier contac ts Bef ore c leaning these parts, ther e should be no scheduled j ob such as dela yed fax , send polling, or f axes r ecei ved into memor y . CAUT ION: Once you ha ve unplugged the po w er cord f rom the mac hine , all data in memory will be los t. 1. Pre ss Access Car tridge . 2. Open the contr ol panel and cartri dge compar tment cov er and r emov e the cartridge . See Replace the print car tridge on page 5 6. 3. Remov e the print cartr idge . 4. Unplug the po wer co rd fr om the electr ical outlet of the r ear of the machine . WA R N I N G ! Shoc k Hazard . Be sur e to unplug the po wer cor d bef or e proceeding . 5. Clean the cartri dge carr ier contac ts with c lean and cotton sw ab . 6. Plug in the po we r cord and r eins tall the cartri dge.
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 61 Clean the document scanner area Clean the doc ument scanner ar ea T o k ee p y our machine wo rking proper ly , occasionall y clean the white r oller , document feeder r ubber pi ece, and the scanning glass . If they are dirty , docume nts sent t o another fax mac hine will n ot be clear . CA UTION: When y ou turn the po we r off to clean the scanner , documents s tored in memory will be lo st . 1. Open the contr ol panel . 2. Remo ve the w hite r oller . a. At the r ight-hand end of the white r oller there is a bushing that is sec ur ed with a small tab . b. P ush the tab slight ly in ward , then rotate to war ds you . T hen pu ll up the ri g ht-hand end of the r oller to r emov e it. 3. Wipe the white r oller surface and the dr iv er r oller surface w ith a soft clo th dampened wit h wa t e r . 1 White r oller 2 Dr iv e ro ller 3 White r oller latch 3 2 1
Care and maintenance 62 Clean the document scanner area 4. Clean the docu ment feeder r ubber piece at the back o f the contro l panel. 5. Car efull y wipe the scanning glass w ith a soft , dr y , lint fr ee cloth . ⢠If the glass is v er y dirt y , fir st wipe it w ith a slightl y dampened cloth , then w ith a dr y one . ⢠B e caref ul not to scratc h th e glass surface. 6. Replace the r oller in r eve rse or der , and then c lose the contr ol panel firml y until it cli cks into place .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 63 Adjust the scanner Adjust t he sc an n er The s canner is adjust ed at the factory . If , ho we ver , yo u drop y our mac hine while mov ing it , we r ecommend y ou adjus t scanner . 1. Pr ess Men u r epeatedly until TOOLS appears and pr ess S tar t/Enter . 2. Scr oll to Adjust Scanner by p res s in g !" a nd pre ss Start/Enter . 3. Lo ad a plain WHITE sheet of paper (no w riting or gr aphics) into the doc ument feeder and pr ess Start/E nter . ⢠The mac hine starts to scan the docume nt to adju st the scanner . ⢠Printing q u ality may be une xpectedl y wor se if y ou do not use a plain WHI TE paper f or the adjustment . LC D e r ro r m e s s a g e s The se are the er ror mes sage that may displa y along with s olutions f or you . Display Status/Solution Adjust scanner first in TOOLS menu Adj ust the scanner to fi x this problem as desc ribed in Adjust th e scan ne r o n p a g e 63. Check white paper document and try again Y ou must use plain , white paper when adj usting the sca nner . See Adjust t he scann er on page 6 3. Clean white roller, glass and try a gain F or mor e infor m ation , see Clean th e document scann er area on page 6 1. Duplicated with [Speed No.xx] The same n umber has already been r egister ed into another speed dial code. Exceeded Job Memory Cancel scheduled job and try again The br oadcasting and delayed f ax c an hold 20 jobs in total. Cance l a scheduled j ob and try again. Ink Low. Install new ink cartridge The pr int cartridge is lo w or has run out of ink . T o install a new print cartri dge, see Replace the print cartridge on page 5 6. Although this mes sage is display ed, y ou can make a copy or prin t a report . Incoming faxes w ill be stor ed in memor y . Y ou must m anu al ly p rint t he m, see Rep rint ing faxes on page 5 2 . Install ink cartridge Prin t car tridge is no t installed or impr operly installed . Install mono ink cartridge The pr int car tri dge should be installed to copy , print a r epor t or re c e ive a f a x. Job Not Assigned Y ou attempted to cancel a scheduled job but no jobs ar e sched ul ed.
Care and maintenance 64 LCD error messages Junk Fax Empty Y ou attempted to delete a ju nk fax number w h en ther e i s no junk f ax number . Junk Fax Full The mac hine can hold only 20 j unk fax numbers . Load Document Y ou mu st load a docume nt befo re pr eceding . Memory Full Memory has become full while r eceiv ing a fax. It w ill not answ er the telephone un til memor y has been c leared . Print an y fax es stor ed in memory and, if necessary , clear scheduled j obs See Repri nti ng faxes on pa ge 5 2 and see Clearing memory on page 5 3 . Memory Full Press Start/Enter to continue Memory has become full while scanning a doc ument . Pres s Start /Enter to send or cop y the scanned pages only . T o cancel the job pr ess Cancel and try again when memory becomes av ailable , or split the new doc ument into smaller parts. See Clearing memory on page 5 3 . Memory Received Ink Low. Install new ink cartridge The mac hine has data stor ed in memory . R eplace the print cartridge w ith new one in or der to print the f axes . Memory Received Load paper and press Start/Enter Load paper and pres s Start/Enter . Ther e might be a jam . Clear the jam as de scr ibed in P aper jams during pr inting on page 5 8. Memory Received Install ink cartridge Ther e is no prin t cartridge in the mac hine. Install a pr int cartridge . New Fax Received T he machine is low on ink and has re c ei ved f axes into memory . Y ou mus t replace the pr int cartridge (see R eplace t he print cartridge on page 5 6.) and r eprin t the faxes f rom memory (see Repri nt ing faxes on page 5 2 .). No answer from remote fax The o ther mac hine has not answ ered af ter all r edial attempts to send a f a x . No CID Number The mac hine could not det ect the CID (Caller ID) numbe r . No Dial Number Ther e is no number in the redial memory . Not Found The n umber you ar e searc hing for does not e xist in memory . Number already registered The n umber you ar e tr y i ng to enter alr eady e xists in the phone book or junk fax list. Number Not Assigned Ther e is no number assi gned to this One - T ouch or tw o -digit Speed nu mber . Display Status/Solution
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 65 LCD error messages Poll Code Error The r emote user entered the wr ong p oll code. Poll job exists already Y ou hav e alread y progr ammed a polling send . Cancel sc heduled job and try again . Polling Error Check remote site The mac hine yo u want to poll is no t ready t o answ er your poll . Chec k with the other pe rson . Remove jammed document The doc ument y ou are sending has jammed in the doc ument feeder . T o clear the document jam , see Doc ument jams dur ing transmission on page 5 8. Y ou tr ied to copy or fa x a document w hich is longer than 3 90 mm (15 .4 in.). System Busy Try again later The f ax machine is bus y doing s omething else . To redial now, press Start/Enter The mac hine is waiting (thr ee minutes) to auto matically r edial the fax number that w as busy or di d not answ er . Display Status/Solution
Care and maintenance 66 Trouble shooting T r oubleshooting Y our pr oblem ma y be listed in âL CD error messages â on page 63. T he chart belo w sho ws other pr oblems you can s olv e your self . F or pr oblems yo u cannot r esol ve her e , see Use Hewlett-P ac kar d support ser vices on page 7 9. F ax pr oblems Problem Solution The mac hine is not wor king, ther e is no display , and the but tons ar e not wor ki n g. Unplug the po we r cord and plug it in again. C heck that y our socket i s l ive . No dial tone . Check that the phone line is connected pr operly to the port in the bottom of the fax. Unplug and r eplug it. Make sur e it clic ks. Check the phone sock et in the wall b y pl ugging in a nother phone . Someone calls and gets a busy s ignal ev en though the f ax is not busy . This ma y rar ely occ ur if the answ er mode is set to A UT O , a vo ice call comes in and is hung up w ithout be ing answ ered , and another call is immediatel y rece iv ed. In A UT O mode the machine goes back to f ax rece iv e mode if the voi ce call is not answ er ed. The line w ill appear busy un ti l the machine r esets. The n umbers stor ed in memor y do not dial corr ectly . Mak e sure the numbers ar e progr ammed corr ectly . T o pr int a Phone book lis t, see Pr int reports on page 51. The doc ument does not fe ed into the machine . Be sur e the do c ument is not wr inkled, and y ou are putting it in corr ectl y . Chec k that the document is the r ight si z e and not too thic k or too thin. See Document types and si zes on page 71. Y ou cannot r ecei ve fax es automatica lly . Check if TEL appears on the right si de of the display . In TEL mode , you cannot r ecei ve a f ax automati cally . Be sure the handset is seated on the c radle pr operl y . If the ink is lo w , the fax w ill stop pr inting fax es . R eplace the print cartridge . If the fax memory is f ull, the fax w ill stop ans wer ing the phone . Load paper and print the f axes in memory to clear out the memory . The mac hine cannot rece ive f axes manually . Do not hang up the handset bef ore pr essing Star t/Enter to rec e ive a fa x. The mac hine does not send anything . Chec k that the do c ument is loaded face dow n. Send should appear in the display after it dials. Chec k if the machine to w hich y ou are s ending can recei ve y our fax . Y ou cannot poll another mac hine. The fax mac hine you ar e polling may be using a poll code (pass wor d) . The f ax you r eceiv ed has blank bits on it. The mac hine sending to you ma y be faulty . A nois y phone line can cause line er ror s. Check y our machine b y making a copy .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 67 Troubleshooting Spots or l ines miss ing from the fax you re c eive. Check if the pr int cartridge is o k by making a copy . See Maintain the print cartridge on page 5 9 . Chec k with the telephone compan y to see if yo ur phone line is nois y . Y ou ar e r eceiv ing poo r quality c opi es. The fax mac hine sending to y ou may ha ve a dirty scan glass. Also , check w i th the telephone company to see if your phone line is nois y . Some of the w or ds on the fax y ou re ce ive d a p p ea r s t re tc h e d. The mac hine sending to you had a te mporary document j am. Y our machine does no t make copi es. Make sur e your doc ument is loaded face do wn . Ther e are lines on copies or doc uments you send . Chec k your scan glas s for marks and c lean it (see Clean t he document scanner area on page 61.) The mac hine dials a number , but fails to mak e a connection w ith a remo te fax ma chin e. The r emote f ax machine ma y be turned off or una ble to answ er incoming calls. Speak w ith the other fax oper ator to solv e the pr oblem . Y ou cannot stor e a document in memory . Ther e may not be enough memory av ailable to hold the document yo u want to stor e. If the display sho ws a Memory Full message , do the follo w ing until you can stor e y our doc ument i n memory: Pr i nt all unpr inted fax es in memor y (see Reprin tin g faxes on page 5 2 .) Delete unneeded polling fax es, br oadc ast f axes, o r delay ed fax es (see T o cancel the scheduled job on p a ge 46. ) Blank areas a ppear at the bottom of each page o r on contin uation pages , with onl y a small strip of mater ial pr inted at the top . Y ou may hav e sel ected the wr ong p aper siz e setting. T o select the proper paper si ze , see Paper Size on page 13 . Image T CR is not w orking Y ou hav e the res olution s et to SUP ER FINE . Set the r esoluti on to FINE . Problem Solution
Care and maintenance 68 Trouble shooting Pr int quality pr oblems P aper feeding pr oblems Problem Solution Li ght or bl urr ed character s. Chec k i nk lev el as descr ibed in View ink level on page 5 5. T o install a new print cartridge , see Replace the print cartridge on page 5 6. Mak e sure the pr int cartridge is ins talled corr ectly . T o c lean the print cartri dge, see Maintain the print cartridge on page 5 9 . Smudged o r dark ch aract ers. Mak e sure the paper is str aight and un wr inkled . Let ink dry befo re handling the paper . T o clean the print cartridge , see Maintain the print cartridge on page 5 9 . Char acter s with w hite lines . If Ink Low. Install new ink cartridge is display ed, install a new pr int car tri dge as desc ribed in Replace the print cartridge on page 56 . Remo ve and r einstall the print cartr idge. Clean the pr int cartridge (s ee M aintain the print cartridge on page 5 9 .) Impr operl y formed o r misali gned cha ra ct er s. Clean the pr int cartridge (s ee Cl ean the print cartridge nozzles on page 5 9 .) Abnor mal black ho ri z ontal lines Clean the cartr idge carr ier (see Clean the car tridge carrier contacts on page 60.) Problem Solution P aper is jammed during pr inting. C lear paper jam as descr ibed in P aper jams during printing on page 5 8. P aper stic ks together . ⢠Mak e sure y ou hav e fe wer than 50 sheets in the paper tra y . ⢠Humid conditi ons may cause some paper t o stick together . T ak e the paper ou t and fan the pages and r eplace . P aper f a ils to feed. Remo ve an y obst ructi ons ins ide the printer . Multiple sheets o f paper f eed. When loading pa per , do not for ce the pape r dow n into the printer . If multiple sheets hav e caused a paper jam, c lear the paper jam. (see P aper jams during pr inting on page 58 .) P aper ske ws or bu ckles in the paper tr ay . The paper tr ay can hold up to 5 0 sheets. Make sur e the paper guide s do not cause the paper to bo w . When loading pape r , do not for ce it do wn into the machine .
C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE C ARE AND MAINTENANCE Care and maintenance 69 Troubleshooting Digital Me ssage Ce nter pr oblems Problem Solution P aging mess age repeats This is nor mal. The me ssage r epeats to giv e you time t o enter the access code to r etrie ve y our message . Attempts to r eceiv e fax even w hen message cent er is turned off . This is nor mal. The f ax machine will attem pt to recei ve a f ax a f t er s eve ra l ri n g s. Does not r ecor d my mes sages. The memory is full . Erase s ome messages to fr ee up memory for mor e . P aging message o verr ides phone calls when I happen to be h ome. Y ou should onl y turn paging on whe n you ar e not going to answ er the phone . There is a delay between r ecording the message and the paging mes sage going out . If you ha ppen to answ er an incoming call when the paging message is di aling out , it will o verr ide y our incoming call.
Care and maintenance 70 Trouble shooting
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 71 Paper types and sizes 8 Spec if icati ons and r egulatory info rmati on This c hapter contains pr oduct and suppli es spec ifi cations, or der ing infor mation , and re g u l a t o r y s t a t em e n t s. P aper type s and si z es The HP F ax is de signed to w ork optimall y w ith plain cotton bond paper . The f ollo wing paper si z es and w eight can be us ed w ith your mac hine: Doc ument t y pes and si z es Y ou can insert a doc ument that is up to 10 pages long in the docu ment feeder . Accept able doc uments P aper siz e Dimensions P aper weight A4 210mm x 2 9 7mm (8.3in x 11.7in) 7 5 â 90g/m 2 (20 â 2 4l bs ) Letter 216mm x 2 7 9 mm (8. 5 in x 11. 0in) Legal 216mm x 35 6mm (8.5in x 14. 0in) Single sheet 2 or more sheets Documen t siz e Max 216mm (W) x 35 6mm (L) a 8. 5i n (W) x 14in (L) a.W hen sending a document that is longer than A4 ( 29 7 mm/11.6 9 in.), y ou must immediatel y tak e out each sheet as soon a s it has been scanned. Othe r wis e, the doc ument may jam . Min . 148mm (W) x 12 8mm (L) 5 .8in (W) x 5i n (L) Effecti ve s c anning w idth 210mm 8.2 7in Number of sheets w hich can be loaded at a time âU p t o 1 0 Thi ckness of doc ument 0. 0 7mm â 0.15mm 0. 018i n â 0.0 38in 0. 0 7 5mm â 0.12mm 0. 019in â 0. 03in P aper quality Uncoated on both sides
Specifications and regulatory information 7 2 Print cartridge Pr int cartri dge The HP F ax us es the f ollow ing pr int cartri dge. Pr oduct spec if icati ons The s pecif ications ar e subj ect to change w ithout notice . HP 20 black inkjet print cartridge C6 614 Item Specification T ype of unit Inkjet Deskto p Fac simile T rans ceiv er Comm unication S yst em P ublic S w itched T elephone Network (P S TN) and P ABX Com patibility ITU Gr oup3 Compr essio n scheme MH, MR , MMR Modem speed 14400/12000/9 600/7 200/4 800/2 400bps Scanning method CIS (Contac t Image Sensor) Input doc ument siz e 8. 5 inche s (216 mm) Effec tiv e scanning w idth 8.2 7 inches ( 210 mm) Effec tiv e recor ding width 8 inches ( 203 mm) P ow er consumption Standb y: 4.9Wh Prin ti ng Mode: Maxim um 1 5 Wh V oltage 110 â 12 7~ Fre q u e n c y 50 â 6 0 H z Cur rent 5 0 0 mA T empe ratur e ra n ge 5 0°F to 9 5°F (10°C to 35°C) Humidity range 20 to 80% RH (non-condensing) Dimension (W x D x H) 3 6 5 x 2 7 5 x 160 mm (14.4 x 10.8 x 6. 3 in.) (all tr ay s fol d ed ) 3 6 5 x 34 0 x 2 7 0 mm (14.4 x 13.4 x 10.6 in.) (all tr ay s ex te n d ed )
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 73 Product specifications W ei ght 3 .5 Kg ( 7 .7 lb) (including handset) P ow er sour ce See R ating Label attached on the back o f the machine . Re solution Cop y Standar d/Fine: 300 x 300 dpi Super F ine/Photo: 600 x 300 dpi F axing Standar d: 98 x 20 3 dpi F ine: 19 6 x 20 3 dpi Super F ine: 39 2 x 203 dpi Speed dials 80 (HP 104 0) or 100 (HP 105 0) ECM m o d e Y ES Gr ey scale 64 le vels User memory capacity 1 Mbyte (capable o f 1 00 pages at ITU#1 test c ha rt (2 .5 % c overa g e o n A 4) Ink Cartri d ge P art Number HP 20 (2 8ml) (C6614) Item Specification
Specifications and regulatory information 7 4 A sample of ITU #1 test chart (reduced to 60.5 %) A samp le of ITU #1 test char t ( r e duce d to 60. 5% )
S PECIFICATIONS AND REGULA TORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 75 Environmental product stewardship program En v ir onmen tal pr oduc t ste w ar dship pr ogr am Protecting the en vironment Hew lett -P ack ard Company is co mmitted to pro vid ing qualit y pr oducts in an env iro nmentally sound ma nner . This pr oduct has bee n designed w ith se ver al attributes to minimi z e impacts on our en vir onment . Fo r more infor mation, v isit HP Commitment to the Env ir onment website at: http://www .hp .com/go/env ir onment Ozone production This pr oduct gener ates no appr eciable oz one gas (O 3 ) Energy consumption Energ y usage dr ops significan tly while in ENERG Y ST A R ® mode , whic h save s natural r esour ces, and sa ves mone y withou t affecting the high pe r fo rmance of this produ ct. T his produ ct qualifi es for ENERG Y ST AR, w hich is a volunt ar y progr am established to encour age the dev elopment of ener gy-eff ic ient off ice produc ts. ENERG Y ST AR is a U.S . regis tered serv ice mark of the U .S . EP A. As an ENERG Y S T AR partner , H P has determined that this pr oduct meets ENERG Y ST AR guidelines for ener gy eff ici ency . F or mor e informati on on ENERG Y ST AR g uidelines , g o to the fo l lo wing w ebsite: http:// ww w .ene rgy star .gov Pa p e r u s e This pr oduct is suited f or the use of r ecy cled paper accor ding to DIN 19 309 . Pla s t ic s P lastic parts ov er 2 5 grams ar e mark ed according to in ternational s tandards that enhance the ability to identify plas tics fo r recy cling purpos es at the end of the pr oduct's life . Material safety dat a sheets Mater ial Safety Data Sheets (MSD S) can be obtained fro m the HP web site at: http://w w w .hp.com/go/msds. Cus tomers with out Internet acces s s hould contac t their local HP Customer C are Center . Recycl ing prog ram HP offe rs an increa sing number of pr oduct r eturn and rec ycling pr ograms in man y countri es, as w ell as partnering w ith some of the larges t electroni c recy cling centers thr oughout the w orld. HP also conserv es re source s by re furbishing and r eselling some of its mo st popular produc ts. This HP pr oduct contains the f ollow ing mater ials that may r equire s pecial handling at end-o f -life: ⢠Merc ury in the fluore scent lamp in the scanner (<2 mg) ⢠Lead in the solder â¢A l i t h i u m b a t t e r y This pr oduct contains a small L ithium battery that must be r emov ed and disposed o f proper ly at the end of the produ ctâs usef ul life . The battery is located on the main cir cuit boar d. â Battery P art Num ber : P anasonic CR203 2 â Bat ter y Material: Lithium â Bat tery T ype: Button/Coin Cel l Bat tery â Quantity P er Pr oduct: 1 â W ei ght: appro ximate ly 3 grams âL i t h i u m T y p e : S o l i d â Bat tery Manufacturer: P a nasonic of Japa n
Specifications and regulatory information 7 6 Regulatory notices Re g u l a t o r y n o t ic e s The HP F ax meetings pr oduct requir ements fr om regulat or y agenci es in your country/r egion. Regulatory mo del iden tification number F or regulat or y identif ication purposes , your pr oduct is as signed a Regulatory MOdel Number . The R egulatory Model Number for y our produ ct is SDGOB040 3-01 or SDGOB040 3-02 . This regulato r y number should not be confus ed with the mark eting name (HP 1040/105 0 F ax series) o r product number (Q7 200 seri es) . Notice to users of the U .S. telephone network: FCC requir em ents This equipmen t complies w ith FCC rules , P art 68. On this equipmen t is a label that contains, among o ther infor mation, the FC C Registr ation Number and Ringer E quiv alent Number (REN) for this equipment . If reque sted, pro v ide this informati on to yo ur telephone compan y . An FCC co mpliant telepho ne cord and modular plug is pr ov ided with this equipmen t. This equipme nt is designed to be connect ed to the telephone netw ork or pr emises wir ing using a compatible modular j ack whi ch is P art 68 complian t. This eq uipment connects to the telephone ne twor k thr ough the f ollo win g st andard netw ork interf ace jac k: USOC RJ- 1 1C. The REN is us eful to dete rmine the quantity of de vi ces you may connect to y our telephone line and still have all of those de vices r ing when y our number is called. T oo man y dev ices on one line may r esult in failur e to r ing in re sponse to an incoming call. In mo st, but no t all, ar eas the sum of the RENs of all dev ices should not e xceed f iv e (5) . T o b e cer tain of the number of devi ces you may conne ct to your li ne, as determi ned by th e REN, you sho uld call your local te le phone compan y to determine the max imum REN for y our callin g area . If this equipment caus es harm to the telephone netw or k, y our telephone com pany may dis continue y our servi ce tempor aril y . If possible , they w ill notify you in ad vance. If ad vance notice is not practical , yo u w ill be notified as soon as pos sible. Y ou will also be ad vised of y our ri ght to file a complaint w ith the FCC. Y our telephone compan y may mak e changes in its f acilitie s, equipment , operatio ns, or pro cedures that could aff ect the proper operation o f yo ur equipment. If the y do, y ou will be gi ven ad vance notice so y ou will ha ve the opportunity to maintain uninterr upted service . If y ou exper ience trou ble with this equipment , please contact the man ufacture r , or look else wher e in this manual, for w arr anty or repair inf ormation . Y our telephone compan y may ask y ou to disconnect this equi pment fr om the networ k until the problem has been cor rected o r until you ar e sure that the equipment is not malf unctioning . This equipment ma y not be used on co in service pr ov ided by the telepho ne c ompan y . Co nn ectio n to part y lines is subjec t to state tar iffs. C ontact y our state's public utility commissi on, publi c service commis sion, o r corporati on commission f or more inf ormation . This equipmen t includes automati c dialing capability . Wh en progr amming and/or making test calls to emerge n cy numbers: ⢠Remain on the line and e xplain to th e dispatc her the reas on for the call. ⢠P erfor m such acti vities in the o ff-peak hours, suc h as earl y morning or late ev ening. Note: This equipmen t is hearing aid com patible. The T elephone Consumer P r ote ction Ac t of 1991 make s it unlawful for an y person to use a comp uter or other electr onic dev ice , including fax machines , to send an y message unless such me ssage clearly cont ains in a margin at the top or bottom of eac h transmitted page or on the f i rst page of tr ansmission , the date and time it is sent and an identi fi c ation of the business, othe r entit y , or othe r indiv idual sending the mess age and the telephone number of the sendi ng machine or such business, other entity , or indiv idual. (T he telephone number pro vided ma y not be a 900 numbe r or any other numbe r for whi ch char ges ex ceed local or long-distance tr ansmission c harges .) In ord er to progr am this infor mation into y our fax machine , yo u should complete the steps desc ribed in the so f twar e. FCC statement The United S tates F ederal Comm unications Commis sion (in 4 7 CFR 15 .105) has spec ifi ed that the follow ing notice be br ought to the attention o f users of this pr oduct . Declaration of Conformity: This equipment has been tested and found to comp ly w ith the limit s for a Class B digital de vi ce, pursuant t o par t 15 of the FC C Rules . Operati on is subject t o the follo wing two co nditions: (1) this dev ice ma y not cause harmf ul interfer ence, and ( 2) this de v ice mus t accept any interf erence r ecei ved, inc luding interfer ence that ma y cause undesir ed operati on. Clas s B limits are de signed to pro vi de reaso nable prot ection
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 77 Regulatory notices against harmf ul interfer ence in a r esidential inst allation. T his equipment gener ates, us es, and can r adiate radi o fr equency ene rgy , and, if not ins talled and used in accor dance w ith the instru ctions, ma y cause harm ful interfer ence to r adio communi c ations . How ev er , ther e is no guarantee that int erfer ence will not occ u r in a partic ular installation . If this equipment does caus e harmful interf ere n ce to radi o or telev ision r eception , whic h can be deter m ined by tur ning the equipment off and on, the us er is encouraged to try to corr ect the interfer ence by one or mor e of the follo wing measur es: ⢠Reor ient the r ecei ving antenna . ⢠Incr ease the separ ation between the equipment and the r ecei ver . ⢠Connect the eq u ipment into a n outlet on a c ir cuit differ ent fr om that to whi ch the rece iv er is connected. ⢠Consult the dealer or an e xperi enced radio/TV tec h nic ian fo r help. F or more informati on contact the Pr oduct Regula tions Manager , Hewle t t-P ack ard C ompany , San Diego , 8 58- 6 5 5- 4100. The us er may find the f ollow ing booklet prepar ed by the F ederal Co m municati ons Commission helpful: Ho w to Identify and Res olve R adio -TV Interfer ence Pr oblems. This bookle t is available fr om the U .S . Gover nment Printing Off ice , W ashington DC, 204 02 . Stock No . 004 -000 -003 45-4. CAUT ION P ursuant to P a rt 15.21 o f the FCC Rules, an y changes or modif ications t o this equipment not expr essl y appro ved b y the H ew lett-P ack ard Compa ny , may cause har mful interfer ence and voi d the FCC author iz ati on to operat e this equipment . note à lâattention des utilisateurs du rése au téléphonique Canadien/notice to users of the Canadian telephone netwo rk Cet appar eil est co nforme au x spécif ications t e chniq ues des équipements ter minaux dâIndustr ie Canada . Le numér o dâenr egistremen t at test e de la conformité de lâappar eil . L âabrévi ation IC qui précède le numér o dâenr egistrement indi que que lâenr e gistr ement a été effec tué dans le cadre dâune Déclar ation de conf ormité stipulant que les spéc ifi cations techniq u es dâIndustr ie Canada ont été r espectées . Néanmoins, cette abréviation ne signifie en aucun cas que lâappa re il a été validé pa r Industrie Canada. P our leur pr opr e sécurité, le s utilisateurs doiv ent sâa ssurer q ue les prises électr ique s r eliées à la terr e de la sour ce dâalimentation , des lignes téléphoni ques et du cir cuit mét allique dâalimentatio n en eau sont, le ca s échéant , branc hées les unes aux a utres . Cette précaution est par tic ulièrement im portante dans les z ones rurale s. Le numér o REN (R inger Equi valence Number ) attribué à chaque a ppareil te rminal four nit une indication sur le nombr e maximal de terminau x qui peuv ent être connec tés à une interface téléphonique . La ter minaison dâune interface pe ut se composer de n âimporte quelle combinais on dâappare ils, à condition que le total de s numéros REN ne dépasse pa s 5. Basé sur les résultats de tests FC C P artie 68 , le numéro REN de ce pr oduit est 0. 5B. This equipm ent meets the appl icable In dustr y Canada T erminal Equipment T echnical Specifications. This is co n fi rm e d by t h e reg i s tra t i on n u mb e r . Th e a bb revi a ti o n I C b e fore t h e re g is t ra t io n n u m b er s i gn i fi es t h a t re gistratio n was perfo rmed based on a Decl aration o f Confor mity indicating that Industry Canada tec hnical spec ificati ons wer e met. It does n ot imply that Indus tr y Canada appr ov ed the equipment . User s should ensure fo r their own pr otecti on that the electri c al gro und connectio n s of the po wer utility , telephone lines and in ternal metalli c water pipe s ys tem, if pr esent , are connect ed together . This pr ecaution ma y be partic ularly important in r ural ar eas. The R inger Equi valence Number (REN) assigned to eac h terminal dev ice pr ov ides an indication o f the maxim um number of ter m inals allo wed to be connected t o a telephone interface . The te rmination on an interface ma y consist of an y combination of de vices sub ject only to the requir ement that the sum of the Ringer E quivalence Number s of all the dev ices does not ex ceed 5 . The REN f or this produc t is 0.5B, ba sed on FCC P art 68 t est re sults. note à lâattention des utilisateurs Canadien/not ice to users in Canada Le prése nt appare il numérique nâ émet pas de bruit r adioélectri que dépassant les limite s appli cables aux appar eils numér iques de la cl asse B pr escr ites dans le Règlement sur le br ouillage radioélec trique édi cté par le ministèr e des Co mmunicatio ns du Canada. This digit al apparatus doe s not ex ceed the Class B limits for r adio no ise emissions fr om the digital appar atus set out in the R adio Interf erence R egulations of the Canadian Department of C ommunications .
Specifications and regulatory information 7 8 Declaration of conformity For non-Eur opean customers This pr oduct is appr ov ed for use on ly in the countr y in whi ch it was pur chased . Local country laws may pr ohibit the use of this pr oduct outsi de th e country of purc hase. It is s tric tly forb idden by la w in virtually ev ery countr y to connect nona ppro ved telecommuni cations equipme nt (fax machines) t o public telephone ne t wo rks. Dec lar atio n of conf ormity DECLARATION OF CONFORMITY according to ISO/IEC Guide 22 and EN 45014 ______________________________________________________________________ Manufacturer's Name: Hewlett-Packard Company Manufacturer's Address: 16399 West Bernardo Drive San Diego CA 92127, USA declares, that the product Regulatory Model Number : SDGOB-0403-01, -02 Product Name: HP Fax 1040 (Q7270A) Series (-01) HP Fax 1050 (Q7278A) Series (-02) Model Number(s): (-01) Q7270A, Q7271A, Q7272A, Q7273A, Q7274A (-02) Q7278A, Q7279A, Q7280A, and Q7281A conforms to the following Product Specifications: Safety: UL1950/CSA22.2 No.950, 3 rd Ed.:1995 NOM-019-SCFI: 1998 EMC: FCC Part 15 - Class B ICES-003, Issue 2 Telecom: NOM-151-SCT1-1999 Supplementary Information: 1) This product was tested in a typical configuration. 12 August 2004 Date Steve Smith Hardware Test and Regulations Manager
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 79 Use Hewlett-Packard support services Us e H e w lett -P a c k ar d support servi ces ww w .hp.com/support If yo u are unable to find the ans wer y ou need in the printed doc umentati on supplied with y our pr oduct or on the web , you can con tact one of the HP support servic es listed in the follo wing pages . If a support ser v ice number is not list ed for y our countr y , contact your near est autho ri zed HP dealer f or help. Bef ore calling cu stomer support 1 Make sure t hat ⢠Your uni t is plugged i n and turned on . ⢠The corre ct print cart ridge is installe d properly. ⢠The recomme nded paper is loa ded in the input tray. 2 Reset your uni t by unplugging it and plugging it in a gain. 3 If you need to speak t o an HP Customer Support Represent ative: ⢠Have you r serial num ber ready. ⢠Print a Sel f-Test Report. ⢠Be prepared t o discuss your problem in detail. 4 Be near your unit when you call. Prepare your unit for shipment If you are requested to send in your unit for servic e, do the following: ⢠Remove t he print cartrid ge and place it in an airtight bag so it wil l not dry out. Do not send th e print cartridge with the un it unle ss asked to do so. ⢠If you do not have the orig inal packing materia l, you can requ est a replaceme nt package set from HP Cust omer Support. Shipping damage caused by impr oper packa ging is not cove red under the warra nty. ⢠Include th ese items in the box: ⢠A brief descript ion of the symptoms (sa mple prints are helpful). ⢠A copy of your sales slip or proof of purchase (to establ ish the warranty period) ⢠Your name, ad dress, and telephone numbe r where you can be r eached during the day. * U .S. phone support is ava ilable in both English and Spanish 24 hours a day, 7 days a week (days and hour s of support may change wi thout notice). Country/regi on HP technical support U .S . during war ranty* 1-800 -HP -INVENT Canada dur ing warr anty 1-800-HP-INVENT Canada pos t warr anty (per call char ge) (8 77) 6 21- 4 7 2 2 Mexic o 01 - 80 0 - 4 7 2-6684 Mex ico (Mex ico C it y) 5 25 8 99 2 2
Specifications and regulatory information 8 0 Hewlett-Packard LIMI TED WARRANTY STATEMENT He wl et t -P ac k ar d LIMITED W A RR ANTY S T A TEMENT Extent of limit ed warra nt y Hew lett -P ack ard (âHPâ) war rants to the end-us er cust omer that the HP products s pecif ied abov e will be f ree fr om defec ts in material and w orkmanship f or the duration s pecif ied abov e, w hich dur ation begins on the date of purchase by the customer . F or each softw are pr oduct, HP's limit ed warr anty applies onl y to a failur e to ex ecut e progr amming instructi ons. HP does not w arrant that the oper ation of an y produ ct shall be uninterr upted or err or fr ee. HP's limited wa rranty cov ers onl y those defec ts wh ich ar ise as a result o f normal use of the pr oduct , and does not co ver an y other proble ms, including tho se whic h arise as a result of (a) Im proper mainte nance or modifi cation, (b) Softw are , accessor ies, media , or supplies no t pro vided or suppo r ted by HP , (c) Operati on outside the prod uctâs spec ificati ons, or (d) Unautho ri zed modif ication o r misuse . F or HP printing pr oducts, the u se of a non-HP ink car tri dge or a ref illed ink cartridge does no t affect either the war ranty to the c ustomer or any HP support contr act wi th the cus tomer . Ho we ver , if pr oduct failur e or damage is attribut able to the use of a non-HP or re filled ink cartri dge, HP w ill char ge its standard labor and mat erials char ges to serv ice the produ ct for the failur e or damage . If HP r eceiv es, dur ing the applicable w arranty per iod, no tice of a def ect in any product , HP shall either r epair or replace the de fecti ve Pr oduct, at HP's opti on. If HP is unable to r epair or replace , as appli cable, a de fecti ve pr oduct whic h is cov ered b y HP's warr anty , HP shall, w ithin a r easonable time after being n otified o f the defect , ref und the purc hase pri ce for the Pr oduct . HP shall hav e no obligation t o repair , replace , or re fund until the c ustomer r eturns the defe ctiv e produc t to HP . An y replacement pr oduct ma y be either ne w or like-new , pro vi d ed that it has functi onalit y at least equal to that of the Pr oduct being r eplaced. HP produ cts may contai n r emanufactur ed parts, components , or materia ls equiv al ent to ne w in performance . HP's Li mited W arr ant y Stat ement is valid in an y country/regi on wher e the cov ered HP pr oduct is distr ibuted by HP . Contr acts for additi onal warr anty service s, such as on-site servi ce, ma y be available f rom an y authori z ed HP servi ce fac ilit y in countri es wher e the produc t is distributed b y HP or by an a uthori z ed importer . Limita tions of warr anty T O THE EXTENT ALL OWED B Y L OCAL L A W , NEITHER HP NOR I TS THIRD P AR TY SUPP LIERS MAKE ANY O THER W ARRANTY OR CONDIT ION OF ANY KIND , WHETHER EXPRE S S OR IMPLIED W ARRANTIE S OR CONDIT IONS OF MERCHANT ABI LITY , S A TI SF A CTO RY QU ALITY , AND FITNE SS F OR A P ART ICULA R PURP OSE . Limitat ion of liability T o the e x tent allo wed b y local law , the remedi es pro vi ded in this W arranty St atement ar e the c ustomer's sole and excl us ive rem e d ie s. T O THE EXTENT ALL O WED B Y L OCAL L A W , EX CEPT FOR THE OBLIG A T IONS SPE CIFICALL Y SET FOR TH IN THIS W ARRANTY ST A TEMENT , IN NO EVENT SHALL HP OR IT S THIRD P AR TY SUPP LIERS BE LIABLE FOR DIRECT , INDIRECT , SP ECIAL, INCIDENT AL , OR CONSEQUENT IAL DAMA GE S, WHETHER B ASED ON CONTRA CT , T ORT , OR ANY O THER LEG AL THE ORY AND WHE THER AD VISED OF THE PO SS IBIL ITY OF S UCH DAMA GES . Local law HP Product Duration o f limited warr anty Fa x 1 y e a r Pr int car tri dge Until the HP ink is depleted of the â end of w arran t yâ date pr inted on the cartr idge has bee n reac hed, w hic hev er occur s firs t. This w arranty does not cov er HP ink products that ha ve been r efilled , remanuf actur ed, r efurb ished, misused , or tamper ed with .
S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATOR Y INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATI ON S PECIFICATIONS AND REGULATORY INFORMATION S PECIFICATIONS AND REGULATORY INFORMATION Specifications and regulatory information 81 Hewlett-Packard LIMITED WARRANTY STATEMENT This W ar ranty Statement gi ves the c ustomer spec ifi c legal r ights. The c ustomer ma y also have other r ights whi ch vary fr om state to state in the United St ates, fr om pro vince to pr o vince in Canada , and from coun tr y to count r y elsewhere in th e world. T o the ext ent this W arranty St atement is inconsistent w ith local law , th is W arr anty Statement shall be deemed modifi ed to be consistent w ith such local law . Under such local law , certain discla imers and limitations o f this State ment may not appl y to the custom er . F or ex ample, some s tates in the United States , as well as s ome gov ernments outsi de the United States (inc luding pro vinces in Canada), may : ⢠Prec lude the disclaimers and limitati ons in this W arranty Stat ement fr om limiting the statutory rights of a consumer (e.g . the United Kingdom); ⢠Otherwise r estri ct the ability of a manufa cturer to enf orce suc h disclaimers or limit ations; or ⢠Grant the C ustomer additi onal warr anty rights , specify the dur ation of implied w arran ties whi ch the manufac turer cannot disc laim, or not allo w limitations on the durati on of implied w arranti es. Complet e the f ollow ing informati on. It is necessary fo r contacts w ith the selling dealer or Hew lett -P ack ard Com pany: Date of P urchase: Serial Number:
Specifications and regulatory information 8 2 Hewlett-Packard LIMI TED WARRANTY STATEMENT
Inde x A Access Cartridge button 8 , 56 alarm sounds 49 align cartridge menu 15 announcement only 37 Ans.Mode/Contrast button 10 Answer button 11 answer mode 31 answer ring pattern detection 30 answering machine calling 39 password 39 remote access 39 turning on 35 arrow buttons 1 AUTO mode 33 auto reduction menu 13 automatic fax redial 26 B block junk faxes 28 bottom view 7 broadcasting 43 menu 14 broadcasting faxes 43 button Loudspeaker 10 buttons Access Cartridge 8 Ans.Mode/Contrast 10 Answer 11 Cancel 10 control panel 7 Copy 10 Erase 11 Flash 10 , 11 Greeting 11 Menu 9 Mute/Search 10 , 11 Play/Rec. 11 R 10 , 11 Rcv.Mode/Contrast 11 Redial/Pause 10 , 11 Report/Help 8 Resolution 8 Scan & Fax Mode 8 Scroll/Volume 9 Silent Mode 8 Space 9 Speakerphone 11 Speed Dial 9 Start/Enter 10 Symbols 9 C call monitor menu 15 call screening 37 Caller ID 28 junk faxes 28 list 28 report 52 turning on 28 Caller ID menu 13 calling the answ ering machine 39 Cancel button 10 cancel schedule menu 14 cancelling a scheduled job 46 cartridge cleaning 59 maintenance 55 part number 73 replacing 56 changing language 15 clean cartridge menu 15 cleaning the fax 61 clearing jams document 58 clearing memory 53 clearing paper jams 58 contrast 24 default 14 menu 14 control panel 7 control panel buttons 7 copies collate 3 making 3 multiple 3 options 3 reduce or enlarge 3 Copy
button 10 copy collate 3 number of copies 3 print order 3 zoom 3 D date and time 49 date, setting 49 dates 18 delayed fax 14 , 44 dial mode menu 15 dialing automatic fax redial 26 discard size (see also auto reduction) 15 menu 15 distinctive ring 30 menu 14 distribution list. Se e broadcasting faxes document feeder number of pages 5 document jams 58 documents load 2 number of pages 2 DRPD 30 E ECM mode 73 menu 14 entering 18 Erase button 11 erasing all messages 38 selected messa ges 38 error messages 63 EXT. port 7 extension phone fax receiv ing 26 F factory default menu 15 fax forward ing 14 fax header 50 fax log menu 14 fax memory number of pages 5 FAX mode 32, 34 fax name 50 fax number 50 fax problems 66 fax receiving 3 fax tones. See sounds faxes reprinting 52 faxing color documents 25 photographs 25 Flash button 10 , 11 forwarding faxes 14 , 47 message paging 41 voice notification 16 front panel 7 front view 6 G getting help 79 Greeting button 11 greeting length of 36 playing 36 recording 36 greeting only 37 H HANDSET port 7 help 79 help list 51 HP Fax parts of 6 HP support 79 I ICM Record Time menu 15 image TCR 29 menu 13 incoming messages length of 15 ink cartridge maintenance 59 part number 55, 72 replacing 56 ink level 15 cartridge 55 ITU #1 chart 74
J jams clearing paper 58 document 58 paper 58 journal 14 junk fa x blocking 28 report 52 junk faxes 13 K key sounds 50 keypad buttons 9 L language 15 menu 15 LINE port 7 loading documents 2 loading paper 1 Loudspeaker button 10 loudspeaker 16 , 53 M making a copy 3 man fax rcv code, HP 1040 menu 14 memory clearing 53 Menu button 9 menu BASIC FAX, options 13 picture 12 using 17 menu setting language 15 message backup 35 message center password 39 remote access 39 turning on 35 message length 35 message paging 41 menu 16 message time 35 messages displayed 63 erasing 38 playing 37 skipping 37 Microphone 11 monitor calls 37 Mute/Search button 10 , 11 O one-touch dialling 22 out of ink 15 out of paper. See reprinting faxes P paging messages 41 paper loading 1 not recommended 23 number of sheets 2 size 23 type 23 paper jams 58, 68 paper size 71 menu 13 paper tray capacity 5 part number ink cartridge 72 pause 21 phone book 21, 51 dialing 22 print 22 searching 22 photo faxing 25 Play/Rec button 11 polling 14 , 45 receive 46 send 45 ports location of 7 print cartridge ink level 55 maintenance 59 part number 55, 72 replacing 56 print fax 52 print quality menu 13 self test 56
print quality problems 68 pulse dialing 15 R R button 10 , 11 Rcv.Mode/Contrast button 11 ready mode 17 rear view 6 receive mode 32 received journal 51 receiving faxes 31 , 32 recording conversation 41 greeting 36 Redial/Pause button 10 , 11 redialing automatic fax redial 26 redial a number in memory 54 regulatory information 76 regulatory notices Canadian statement 77 notice to users in Canada 77 remote access 39 remote password menu 16 Report/Help button 8 reports 51 Caller ID 52 junk fa x 52 phone book 51 printing faxes 52 received journal 51 schedule inform 51 sending confirm 51 sent journal 51 system data 52 TAM status 52 reprinting faxes 52 Resolution button 8 resolution 24 default 14 menu 14 ring pattern detection 14, 30 ring volume 25 rings to answer 27 , 32 menu 13 rings to answ er. See also toll saver S Scan & Fax 29 Scan & Fax Mode button 8 scanner adjustment 63 scanner area cleaning 61 schedule a fax 44 schedule inform 51 scheduled fax 14 scheduled faxes 51 scheduled job cancelling 46 scheduled jobs cancelling 14 screen calls 15 , 37 Scroll/Volume buttons 9 see answer mode 3 self test 56 menu 15 sending confirm 51 image TCR 13 menu 13 sent journal 51 set broadcasting menu 14 set delayed fax menu 14 set fax forward menu 14 set junk fax no menu 13 set polling send menu 14 setting date 49 time 49 setting date and time 49 setting fax number 50 Silent Mode button 8 silent mode daily 50 daily schedule 15 menu 15 sounds alarm 49 keys 50 on and off 49 Space button 9 speaker volume 25
Speakerphone button 11 speakerphone 16 , 53 Speed Dial button 9 speed dial dialing 22 programming 21 using 21 speed dials number of 5 Start/Enter button 10 supplies print cartridge 55 Symbols button 9 system data 52 T TAM mode 32, 34 TAM status report 52 TEL mode 32 , 34 telephone dialing 4 telephone number s entering 18 text entering 18 time, setting 49 toll saver 40 menu 15 tone dialing 15 troubles hooting fax problems 66 messages 63 paper feeding 68 print quality 68 U unwanted faxes 13 V view ink level menu 15 volume ring 25 speaker 25 W warranty 80